Executive Assistant Jobs

Executive Assistant

$140,000 - $170,000/yr

Looking to join a world-class blockchain development team? Ava Labs makes it simple to deploy high-performance solutions for Web3, led by innovations on Avalanche. The company was founded by Cornell computer scientists, who partnered with Wall Street veterans and early Web3 leaders to execute a promising vision for redefining the way people build permissionless networks. Ava Labs is redefining the way people create value with Web3. Join us as we empower people to easily and freely digitize all the world’s assets on one open, programmable blockchain platform. Executive Assistant - New York, NY Ava Labs is the team behind Avalanche, one of the most performant and widely adopted Layer 1 blockchain networks in the world. Our executive team operates at the intersection of deep technical innovation, institutional capital, and global policy. We are seeking a highly accomplished and discreet Executive Assistant to provide dedicated, high-touch support to our CEO, President and COO. Operating at the centre of the organization's most critical decisions and relationships, this role demands exceptional judgement, precision, and the ability to work with a high degree of autonomy in a fast-paced environment. The ideal candidate is a strategic partner who proactively anticipates needs, manages complexity with grace, and serves as a trusted extension of the executive team. About the Role Executive Calendar and Schedule Management Own and orchestrate complex, high-priority calendars for three C-suite principals simultaneously, resolving conflicts with sound judgement and minimal direction. Strategically protect executives time by prioritizing meetings, flagging scheduling conflicts, and ensuring alignment with organizational priorities and leadership rhythms. Coordinate and manage all scheduling for board meetings, leadership off-sites, all-hands events, and executive steering committees. Proactively prepare daily and weekly briefings, ensuring all principals are fully informed and prepared for every engagement. Executive Communications and Correspondence Serve as the primary communication hub between the CEO, President, COO and internal and external stakeholders, triaging inboxes, drafting high-quality correspondence, and ensuring timely follow-through. Demonstrate mature judgment in all communications with and on behalf of executives, knowing when to engage, when to hold back, and how to protect executive headspace during high-intensity periods. Exercise considerable discretion in managing sensitive and confidential communications on behalf of all principals. Prepare briefing documents, meeting agendas, talking points, and follow-up summaries for key engagements, including QBRs and company-wide communications from the CEO, President and COO. Travel and Logistics Plan and execute complex, multi-leg domestic and international travel itineraries including private and commercial air, ground transportation, accommodations, and visa and passport logistics. Anticipate and resolve travel disruptions in real time, ensuring executives are never without a contingency plan. Coordinate closely with executive protection personnel, security teams, and home-office staff on travel planning with full awareness of security requirements. Manage detailed travel budgets and reconcile expenses in accordance with company policy. Strategic and Operational Support Support the development of QBRs, board materials, and company-wide executive communications, including research, synthesis, deck preparation, and follow-up tracking. Manage sensitive visitor and guest protocols, including access management, NDA routing, and escort coordination. Build and maintain strong relationships with home-office staff, senior executive assistants, and department heads to ensure seamless information flow and operational alignment. Lead or assist with special projects and strategic initiatives as assigned by the principals. Manage vendor relationships, contractor agreements, and external service providers supporting the executive office. What Makes You a Good Fit You get energy from making brilliant, busy people more effective. You think ahead, not just react. You are unflappable. Things move fast, plans change, and the stakes are real. You do your best work under that kind of pressure. You can read a room, a relationship, and an organization. You know when to act independently and when to escalate. You have genuine curiosity about the technology and business of Web3. You do not need to be a blockchain expert, but this world should excite you. You are based in New York and available to travel internationally. What You Will Bring 5+ years of experience supporting C-suite executives, in a high-growth technology or financial services environment Exceptional written communication skills, able to draft board-ready materials, executive correspondence, and company-wide communications without heavy direction Demonstrated ability to build and manage complex international travel programs, including security-conscious itineraries and real-time contingency management Fluency with AI tools and a proven habit of using them to eliminate low-value administrative work Strong financial literacy, budget tracking, expense reconciliation, and vendor management across multiple workstreams Discretion and professionalism that senior leaders, board members, and external partners trust without question Bachelor's degree or equivalent professional experience The Opportunity This is a rare chance to sit inside the engine room of one of the most important companies in blockchain. You will work alongside people who are shaping the infrastructure of a new financial system and absorb strategy as it forms. The principals you support are among the most respected names in Web3. For the right person, there are few better environments in which to grow. WHY AVA LABS? If you've ever thought about joining an early stage Web3 company - this is it! We're a global, world-class team of experts in computer science, economics, finance, marketing, and law with offices in New York City and Miami. We're highly passionate about Web3 and redefining the way people build and use finance and decentralized applications of all kinds. The company received early-stage funding from Andreessen Horowitz, Initialized Capital, and Polychain Capital, with angel investments from Balaji Srinivasan and Naval Ravikant. Join us and be a pioneer in a new technology that will have implications across a range of verticals such as finance, gaming, investing, collectibles, among many others. Ava Labs is committed to diversity in the workplace and we’re proud to be an Equal Opportunity Employer. We do not hire on basis of race, color, religion, creed, gender, national origin, citizenship, age, disability, veteran status, marital status, pregnancy, parental status, sex, gender expression or identity, sexual orientation, or any other basis protected by local, state or federal law. All employment is decided on the basis of qualifications, merit, and business need.

Executive Assistant (US Healthcare) - Remote - EST Hours

ISTA Personnel Solutions is a dynamic and fast-growing BPO company. We are not a recruitment agency — we operate as a dedicated extension of our clients' teams, delivering high-quality service with precision, efficiency, and a personal touch. We are recruiting an Executive Assistant to support a U.S.-based healthcare staffing and workforce solutions provider that partners with nursing homes and long-term care facilities. This fully remote, full-time role is ideal for a highly organised, detail-oriented professional who thrives in a fast-paced environment and can confidently manage data, systems, and communication across multiple channels. This role will focus heavily on data entry, advanced Excel usage, CRM management, and email coordination, while also providing general administrative and operational support to the executive team. Exposure to the tech space — particularly in environments involving project management tools, systems optimisation, or process-driven workflows — will be highly beneficial in succeeding in this role. WORKING CONDITIONS: - Working Hours: Monday – Friday | 9:00 AM – 6:00 PM EST (3:00 PM – 12:00 AM South African time – subject to daylight savings) - Public Holidays: This role requires working on both South African and U.S. public holidays (compensation for SA public holidays in accordance with the BCEA) - Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and wired Ethernet capability is mandatory - Power Backup: Reliable backup required to manage load shedding or outages - Work Environment: Fully remote KEY RESPONSIBILITIES: - Provide high-level administrative support to executives and leadership - Perform accurate and efficient data entry, with a strong focus on Excel-based reporting and tracking - Manage and maintain CRM systems, ensuring data integrity and up-to-date records - Coordinate and manage email communications, including drafting, responding, and organising inboxes - Work with project management tools and systems to help track progress, deadlines, and deliverables - Assist with scheduling, task tracking, and follow-ups on key deliverables - Support operational processes and workflows across the business - Handle ad hoc administrative tasks as required - Identify opportunities to improve systems, processes, and efficiency

Executive Assistant (US Healthcare) - Remote - EST Hours

ISTA Personnel Solutions is a dynamic and fast-growing BPO company. We are not a recruitment agency — we operate as a dedicated extension of our clients' teams, delivering high-quality service with precision, efficiency, and a personal touch. We are recruiting an Executive Assistant to support a U.S.-based healthcare staffing and workforce solutions provider that partners with nursing homes and long-term care facilities. This fully remote, full-time role is ideal for a highly organised, detail-oriented professional who thrives in a fast-paced environment and can confidently manage data, systems, and communication across multiple channels. This role will focus heavily on data entry, advanced Excel usage, CRM management, and email coordination, while also providing general administrative and operational support to the executive team. Exposure to the tech space — particularly in environments involving project management tools, systems optimisation, or process-driven workflows — will be highly beneficial in succeeding in this role. WORKING CONDITIONS: - Working Hours: Monday – Friday | 9:00 AM – 6:00 PM EST (3:00 PM – 12:00 AM South African time – subject to daylight savings) - Public Holidays: This role requires working on both South African and U.S. public holidays (compensation for SA public holidays in accordance with the BCEA) - Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and wired Ethernet capability is mandatory - Power Backup: Reliable backup required to manage load shedding or outages - Work Environment: Fully remote KEY RESPONSIBILITIES: - Provide high-level administrative support to executives and leadership - Perform accurate and efficient data entry, with a strong focus on Excel-based reporting and tracking - Manage and maintain CRM systems, ensuring data integrity and up-to-date records - Coordinate and manage email communications, including drafting, responding, and organising inboxes - Work with project management tools and systems to help track progress, deadlines, and deliverables - Assist with scheduling, task tracking, and follow-ups on key deliverables - Support operational processes and workflows across the business - Handle ad hoc administrative tasks as required - Identify opportunities to improve systems, processes, and efficiency

Personal Assistant to Chief Executive Officers

From $10/yr

KEY PURPOSE OF THIS POSITION The Personal Assistant to the Chief Executive Officers plays a pivotal role in ensuring the seamless operation of the Office of the CEO. This position provides high-level executive, administrative, and strategic support, enabling the CEOs to focus on organisational leadership, strategic direction, and key business priorities. Responsibilities: * Provide comprehensive support and assistance to the Chief Executive Officers (CEO) in managing their daily activities, optimising their time, and enhancing their effectiveness as a leader. * Serve as a gatekeeper for the CEO, screening and managing incoming communication such as emails, phone calls, and correspondence, and ensure that the CEO stays informed of important messages while filtering out less critical information. * Maintain the confidentiality and integrity of sensitive information and discussions, exercising discretion and diplomacy in handling confidential matters. * Play a crucial role in facilitating smooth operations within the Office of the CEO, managing diverse administrative duties, and enabling the CEO to focus on strategic priorities. * Assist in coordinating and managing projects, initiatives, and special assignments led by the CEO, ensuring smooth execution and follow-up on action items. * Provide strategic support to the CEO by conducting research if required, preparing reports, drafting speeches, briefings or project proposals as requested. * Serve as a primary point of contact for internal and external communications addressed to the CEO, screening and prioritising messages while maintaining clear channels of communication. * Anticipate and address challenges and obstacles proactively, finding solutions and ensuring that the CEO's priorities are effectively addressed. * Represent the CEO and the organisation professionally in interactions with stakeholders at professional events and functions, embodying the values and vision of the Company. * Build and maintain positive relationships with internal and external stakeholders, serving as a liaison between the CEO and third parties e.g., Board members, various departments, partners, investors, and other key individuals or organisations. * Plan and arrange detailed travel plans, itineraries and documentation for travel-related meetings, and accompany the CEO when requested. * May have supervisory accountabilities in planning, prioritising, and organising time and tasks to meet team deadlines. CHALLENGES OF THIS POSITION * Managing the CEO’s demanding schedule with numerous meetings, travel commitments, and deadlines. * Understanding the CEO's strategic objectives to the extent that tasks and commitments can be effectively aligned and prioritised amidst competing demands. * Maintaining confidentiality and discretion is crucial in this role to uphold trust and protect the company's interests. * Effective communication to accurately convey messages and manage stakeholders' expectations. * Liaison and communication coordination between the CEO and the Board, internal teams, external partners, investors, and board members. * A requirement for sound judgment and a thorough understanding of the CEO's preferences and priorities. * Supporting the CEO and coordinating with relevant stakeholders during times of crisis or high-pressure situations. * To excel in this role, the Assistant to the CEO should continuously seek opportunities for professional development and skill enhancement. THE IDEAL CANIDATE Qualifications: * Bachelor of Business Administration (Desirable) * First Line Management Programs Work Experience: * Approximately 10 years, in an executive support role, preferably supporting C-suite executives in a large, listed organisation. * Proactive, detail-oriented individual with exceptional organisational skills, business acumen and the ability to handle confidential information with discretion. * Exceptional written and verbal communication skills. * Proficient in the use of communication and collaboration tools. * Strong interpersonal skills and ability to foster effective relationships. * Cooperative and willing to work cross-functionally. * Strong planning, organising and integration skills, with proven ability to manage multiple projects and prioritise tasks effective.

Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

Executive Assistant to the Executive Vice President, Chief Strategy and External Affairs Officer

$45 - $55/yr

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions. About the Role: This is more than a traditional Executive Assistant role — it’s a front-row seat to strategy, leadership, and enterprise-level decision-making. The Executive Assistant to the Executive Vice President, Chief Strategy and External Affairs Officer plays a critical role in enabling senior leadership and driving organizational effectiveness. This position is ideal for a seasoned, highly motivated professional who wants hands-on exposure across functions, enjoys partnering with senior leaders, and thrives in a dynamic, fast-moving environment. The ideal candidate is proactive, polished, and solution-oriented — someone who anticipates needs, builds trust quickly, and brings calm and clarity to complex, time-sensitive situations. You’ll work closely with executive leadership, internal teams, and external partners, making this a highly visible and impactful role. What You'll Do:* Manage complex and high-volume calendars for a Senior Executive and multiple Vice Presidents in a fast-paced environment * Serve as a trusted gatekeeper, managing communications and interactions with internal teams, external partners, and the public * Coordinate internal and external meetings, senior leadership sessions, and participation in industry conferences * Plan, organize, and support executive-level meetings, including agenda creation, materials preparation, logistics, and follow-up * Arrange and manage detailed domestic and international travel itineraries * Prepare, compile, and distribute executive-level presentations, communications, and materials * Process expense reports and manage invoices with accuracy and discretion * Lead or support events as needed, from planning through execution * Partner with Finance and Accounting to code invoices correctly against budgets, cost centers, and projects * Establish new vendors in the global procurement system (GEP) by gathering and validating required documentation * Utilize accounts payable systems (Catalyst) to ensure timely and accurate processing * Continuously look for opportunities to improve processes, increase efficiency, and support the broader organization What You'll Bring:* 10+ years of administrative experience, ideally supporting Senior Vice Presidents or equivalent executive leadership * Bachelor’s degree preferred * At least 3 years of experience supporting C-suite executives, with exposure to corporate operations, office management, travel coordination, expense reporting, and event planning * Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) * Experience with travel and expense management tools such as AMEX and Concur * Exceptional organizational skills and strong attention to detail * Proven ability to juggle multiple priorities and meet competing deadlines in a fast-paced environment * High level of professionalism, discretion, and confidentiality * Strong written and verbal communication skills * A proactive, analytical mindset with a passion for improving processes and challenging the status quo * Self-motivated, resourceful, and comfortable working independently or as part of a team * Curious, adaptable, and eager to learn across different areas of the business * A true “jack/jill-of-all-trades” who enjoys variety and new challenges The estimated hourly range for this position is $45 to $55 per hour plus bonus. Starting pay is dependent on multiple factors, such as skills, experience and work location, and is not typically at the top of the range. At Xylem we offer a competitive compensation package with a generous benefit package, including Medical, Dental, Vision plans, 401(k) with company contribution, paid time off, paid parental leave and tuition reimbursement.#LI-JO2 Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world. At Xylem, you'll not only contribute to solving water issues but also have the chance to make a difference through our paid Volunteer Program, Xylem Watermark. We prioritize our employees' well-being through inclusion and belonging as well as our Employee Resource Groups (ERG). Proud to be an Equal Employment Opportunity (including disability and veterans) and Affirmative Action workplace, Xylem fosters an inclusive environment free from discrimination or harassment. Please note that the information in this job description outlines the general nature of the position and is not an exhaustive list of duties. Xylem is dedicated to providing reasonable accommodations to enable all employees to perform their essential job functions. We reserve the right to modify this job description and assign additional duties as needed. Embrace the opportunity to be part of Xylem's transformative journey in shaping the future of water technology! #XylemCareers #GlobalImpact #WaterInnovation

Executive Assistant to the President & CEO

$75,000 - $80,000/yr

The Executive Assistant to the President and Chief Executive Officer (CEO) is mission-critical to the President \& CEO’s success, serving as more than a traditional administrative support role. This position requires a partner who can anticipate needs, manage complex logistics, and ensure the President \& CEO can focus on driving Christianity Today’s (CT) mission forward. The ideal Executive Assistant will be a proactive problem-solver who can seamlessly manage intricate schedules, communications, and operational details. This high-profile role involves navigating complex partnerships, developing thought leadership content, and representing CT through speaking engagements, media interviews, and written publications. Functions and Responsibilities Executive Support * Manage complex calendars, strategically balancing meetings, events, and essential work margins * Serve as the primary communication gateway, handling correspondence and appointments with discretion and professionalism * Represent CT and the President \& CEO in communications when appropriate, maintaining the highest standards of professional representation Relationship Management * Act as a strategic liaison between the President \& CEO and internal/external ministry partners, including Board of Directors, President’s Council and major donors * Facilitate relationship management with the President \& CEO’s direct reports and convene senior administrators to ensure alignment and collegiality * Coordinate and prepare for high-profile speaking engagements, including but not limited to: * Researching and vetting speaking opportunities * Managing event logistics and travel arrangements * Preparing background materials and presentation support * Support media interactions by helping prepare talking points, scheduling interviews, and managing related logistics Project and Event Management * Plan and execute domestic and international travel arrangements * Coordinate internal and external meetings, including but not limited to: * Mission Advancement fundraising events * One-on-one sessions * Annual strategy sessions * All-staff retreats * Regional events, interfacing with external contractors as needed Expenses and Financial Documentation * Manage and process expense reports, ensuring accuracy, proper documentation, and timely submission for monthly recording and reimbursement * Prepare and reconcile monthly expense reports for assigned departments, adhering to company policies and budget codes * Monitor and maintain accurate financial records related to executive expenses, including tracking expenditures against budgets and flagging any variances * Coordinate and complete detailed expense reporting, including gathering receipts, inputting data into systems (e.g., Concur and Bill), and ensuring all necessary approvals are obtained Administrative Excellence * Develop and implement efficient documentation and administrative systems * Provide comprehensive meeting support through detailed notetaking and follow-up * Assist with special projects that advance the organization's strategic goals * Perform additional job-related duties as assigned Requirements Education and Experience * Proven experience as an executive assistant or high-level administrator * High school diploma required; college degree preferred * Demonstrated proficiency with technology and emerging work tools * Strong alignment with CT's mission and Christian values Core Competencies * Exceptional verbal and written communication skills * Advanced planning and time management capabilities * Proficiency in office management systems and business procedures * Advanced technological skills, including calendar and communication apps * Emerging knowledge of AI tools to enhance workflow efficiency Professional Attributes * Proactive and self-motivated with exceptional initiative * Meticulous attention to detail * Adaptable and resilient in a dynamic work environment * Highly trustworthy with sensitive and confidential information Job Type: Full-time Pay: $75,000.00 - $80,000.00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Employee discount * Flexible schedule * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Parental leave * Referral program * Retirement plan * Vision insurance People with a criminal record are encouraged to apply Work Location: Remote

Executive Assistant & HR Manager

$70,000 - $150,000/yr

The Executive Assistant \& HR Manager provides dual support in two critical areas: high-level administrative partnership to the CEO and day-to-day leadership of human resources. This role ensures the CEO’s office operates efficiently while also maintaining strong HR practices that foster compliance, employee engagement, and organizational effectiveness. The ideal candidate is proactive, detail-oriented, and capable of balancing the demands of executive administration with the responsibilities of people management. Key Responsibilities: Executive Administration * Manage CEO’s calendar, meetings, and travel with strong prioritization, discretion and follow-through * Draft, review, and prepare executive communications, presentations, and reports * Coordinate executive team and board meetings, including agendas, materials, and documentation * Track action items and deadlines across company initiatives on behalf of the CEO * Provide administrative oversight for special projects and strategic initiatives Human Resources * Oversee recruiting, onboarding, and offboarding processes to ensure consistency and compliance * Maintain HR records, policies, and compliance with employment laws * Coordinate payroll, benefits, and HR systems in partnership with external providers * Support performance management cycles, employee development programs, and training initiatives * Lead employee engagement and culture-building efforts in collaboration with leadership. * Serve as a confidential advisor for employee relations issues, escalating as necessary Cross-Functional \& Operational Support * Manage vendor relationships for office and HR-related services * Support quality systems and operational compliance across the business * Facilitate internal communications to align employees with leadership priorities * Contribute to process improvements that increase efficiency and organizational effectiveness Minimum Qualifications: * Bachelor’s degree. * 5+ years of combined experience in executive administration and HR responsibilities * Demonstrated ability to support senior executives while independently leading HR activities * Strong knowledge of HR practices, compliance, and employee relations * Exceptional organizational and communication skills, with attention to detail * Ability to handle confidential and sensitive matters with discretion * Proficiency in Microsoft Office, Google Workspace, and HR/payroll platforms Compensation and Benefits: * Salary Range: $70,000 – $150,000 annually, plus performance-based incentives * Comprehensive benefits package including medical, dental, and vision coverage; retirement plan; paid time off * The posted range reflects the minimum and maximum target for this role; actual compensation may vary based on experience, education, and business needs What We Offer: * An opportunity to lead operations for a rapidly scaling life sciences company driving the future of biomedical discovery * A collaborative executive leadership environment reporting directly to the CEO * Competitive compensation, performance-based incentives, and executive-level benefits Additional Information * This position is an at-will role, meaning employment may be terminated by either the employee or CellBio Scientific at any time, with or without cause or notice, subject to applicable law * Applicants must be currently authorized to work in the United States on a full-time basis Job Type: Full-time Pay: $70,000.00 - $150,000.00 per year Benefits: * Dental insurance * Health insurance * Paid time off * Retirement plan * Vision insurance Work Location: In person

Executive Administrative Assistant to the CEO

From $12/yr

Description: EXECUTIVE ASSISTANT TO THE CEO SUMMARY The Executive Assistant will provide high-level administrative support to executive management, ensuring efficient operations and effective communication. This position requires a highly organized, proactive, and detail-oriented individual with exceptional communication and interpersonal skills. The Executive Assistant will manage complex schedules, coordinate projects, and handle sensitive information with discretion, playing a crucial role in supporting the executive team and facilitating smooth workflow within the organization. This role will require in-office attendance, travel, and some personal assistant duties. ESSENTIAL JOB DUTIES AND RESPONSIBILITIES * Provide comprehensive administrative support to executive management, relieving them of administrative details and managing both personal and professional tasks. * Coordinate workflow, prioritize tasks, and proactively follow up on delegated assignments to ensure timely completion. * Exercise initiative to manage situations effectively in the manager's absence and maintain project schedules. * Develop and maintain procedures manuals to ensure consistent performance of routine tasks. * Compose, prepare, and review correspondence and reports for executive signature. * Manage incoming mail, prioritize action items, and ensure timely responses to requests. * Monitor and respond to emails as required, drafting or abstracting reports as needed. * Serve as the primary point of contact for department heads, executives, investors, financiers, and owners, fostering positive communication and collaboration. * Coordinate conference calls and meetings effectively. * Collaborate with the Executive Assistant to the CEO to coordinate events, provide backup support, and ensure seamless coverage. * Manage and maintain business and personal calendars, optimizing time efficiency for executive management. * Schedule meetings, prepare agendas, and arrange necessary facilities. * Handle all inquiries with professionalism and efficiency, arranging callbacks and providing necessary information. * Screen visitors, manage interruptions, and ensure a professional and welcoming environment. * Arrange travel for executive management and other designated personnel, including itineraries, trip files, and expense reports. * Monitor travel arrangements and provide support in case of disruptions or changes. * Maintain and improve data storage and retrieval systems. * Manage administrative details for projects and seek opportunities to contribute to projects within areas of competence. * Complete other assignments as directed by executive management. Requirements: SKILLS AND EXPERIENCE * Bachelor’s Degree preferred but not mandatory. * 5 years of experience supporting "C"-level executives. * Advanced proficiency in Microsoft Office Suite, Adobe products, and travel arrangement tools. * Demonstrated skills, professionalism, and ability to maintain confidentiality at an advanced level. * Excellent written and verbal communication skills. * Must have a valid driver’s license with no major infractions in the last 12 months.

Executive Assistant to the CEO

$70 - $80/yr

Clipbook’s mission: reinvent how leaders listen to and engage the world. We are the vertical AI category leader for the $100 billion communications, public relations, and public affairs industries. Since 2023, we have quietly grown into the largest AI company in this segment. We are backed by leading investors - including Mark Cuban, who co-led our seed round. A bit more about us: We bootstrapped to our first million in ARR and hit profitability before raising our $3.3 million seed round last year. We’re currently growing >10% month-over-month and on track to >4x ARR this year. We’re working with 200+ clients including the Boston Consulting Group, Weber Shandwick, StockX, and dozens of government agencies across the country. What You’ll Do Office of the CEO (70-80%) Serve as mission-critical “right hand” to the CEO, managing a rapidly growing team of ~16+ staff Oversight and administration of the CEO’s office across all aspects of the business (E.g. scheduling, correspondence management, client follow-ups, etc.), Occasional ‘personal’ portfolio / administrative tasks as necessary Clipbook Operations (10-20%) Support and/or own range of administrative & back-office functions, including but not limited to payroll & finance; interfacing with legal & accounting partners (e.g. lawyers, accounting, etc.); document preparation, etc. alongside CEO. Manage and execute special projects on behalf of the CEO across sales, growth, client delivery, and business operations (e.g. operational support for marketing events or industry conferences) This role is a good fit if: Thrive in jet-fueled environments & enjoy bringing structure to the natural chaos of a startup Are extremely detailed oriented and strive to never let any balls drop Pride yourself on your responsiveness across every method (email, call, text, Slack) Have excellent execution capability & hustle and willingness to work with a quickly growing, scrapping, and passionate startup team Display strong written and verbal communication skills & are comfortable interfacing with very senior stakeholders externally Are willing to roll up your sleeves to be helpful and supportive wherever possible Are willing to learn rapidly (eg back office startup functions) This is not the best fit for you if: You are looking for a “punch in, punch out” job Are not committed to succeeding in a role over an extended period of time Other notes: You’ll be my right hand in everything across the business. This role is mostly behind the scenes, not always glamorous, but you will have a critical birds-eye view to everything. Hours: working model & comp: Full-time & often in-person with the CEO. San Francisco / Bay Area based. Compensation: Highly competitive based on experience; starting at $170,000 USD (commiserate with experience) with full medical, dental, and vision benefits; 401k, unlimited / flexible PTO policy; and upward comp mobility as role expands

Executive Assistant

EBAS is partnering with a fast-growing, Series B, AI-enabled hiring platform backed by Felicis, A*, BOND, Liquid 2 and a few others like the founders of Youtube. The team is based in San Francisco with an in-person culture, and the CEO is looking for a high-trust Executive Assistant to bring structure, speed, and leverage to an increasingly demanding calendar and stakeholder environment. Why You Will Be Excited About This Role * Directly increase CEO leverage by removing low-ROI tasks and protecting their time. * Serve as a critical filter and prioritization layer across high-velocity internal and external stakeholders. * Operate with meaningful ownership and autonomy, expected to solve problems without repeated check-ins. Why You Will Like Working Here * A CEO who values directness, honesty, warmth, and high-velocity execution * Strong ownership culture: you are trusted to run with problems end-to-end * Opportunity to grow into broader leadership scope over time as the executive support function expands What You Will Be Working On * CEO calendar management: prioritization, scheduling strategy, and protecting focus time * Inbox and communications triage: ensuring the right items surface at the right time * Meeting preparation and follow-through: tracking actions and ensuring execution happens within expected timelines * Stakeholder management: coordinating with executives and teams, and appropriately pushing back when requests are not priority * Travel planning and day-to-day logistics to keep CEO operating at high speed * Building lightweight operating rhythms and SOPs to prevent recurring requests from reaching the CEO (templates, routing, workflows) What Type of Person Will Be Successful * 3+ years of experience supporting a senior executive, ideally in VC, high-growth startups (Series B to D), or similarly high-slope environments * Proven ability to triage, prioritize, and push back with good judgment and professionalism * Proactive and high-agency: you spot problems early and solve them without being asked * Strong written communication and comfort operating primarily in Slack and Google Workspace * Tech-fluent and curious about new tools (familiarity with ChatGPT is a plus) * Warm, humble, and direct, with a “not 9-to-5” mentality when the business needs support * Can work in San Francisco Bay Area and thrive in an in-person, high-collaboration office

Executive Assistant to CEO

We are looking for a versatile and proactive Executive Assistant to CEO who plays a vital role in supporting the CEO, ensuring smooth day-to-day operations, and managing communication and coordination across teams and stakeholders. This position combines high-level administrative expertise with strong project management and digital communication skills. The ideal candidate is organized, proactive, and able to manage dynamic responsibilities while maintaining professionalism and confidentiality. Key Responsibilities 1. Executive \& Administrative Support * Manage the CEO’s daily schedule, calendar, appointments, and travel arrangements. * Prepare meeting materials, presentations, briefing notes, and reports. * Handle confidential correspondence, emails, phone calls, and documentation. * Maintain organized filing systems, databases, and record archives. * Anticipate requirements, prioritize tasks, and ensure smooth workflow for the CEO’s office. 2. Meeting, Conference \& Project Coordination * Coordinate and execute meetings, conferences, and special projects, including preparing agendas, recording minutes, tracking action items, and ensuring timely follow-ups. * Monitor progress across multiple initiatives to ensure deadlines and deliverables are met. * Manage stakeholder coordination and documentation for internal and external engagements. 3. Communication \& Stakeholder Management * Serve as the primary point of contact between the CEO and internal/external stakeholders. * Screen, prioritize, and respond to communications on behalf of the CEO. * Facilitate effective information flow between the CEO and executive leadership. * Support the preparation of official correspondence and presentations. 4. Office \& Operational Support * Oversee office operations, ensuring availability of supplies, equipment, and resources. * Collaborate closely with administrative staff to maintain efficient workflows. * Ensure the CEO’s office environment functions smoothly and professionally. 5. Event \& Social Media Coordination Support * Support the planning and execution of corporate events and meetings. * Collaborate with the design and marketing team to ensure timely creation and scheduling of posts. * Assist in aligning internal teams for events, and communication initiatives. Education \& Experience * Bachelor’s degree in Business Administration, Management, or a related field. * 1–2 years of experience in executive support or coordination roles (corporate experience preferred). * Female candidates are strongly encouraged to apply Skills \& Attributes * A true all-rounder who can adapt quickly and manage multiple tasks confidently. * Strong organizational, communication, and people skills. * Proactive problem-solver who can work independently and take initiative. * Strong interpersonal skills and ability to collaborate with diverse teams. * Demonstrated ability to handle confidential information with discretion. We Offer: * Market Competitive Salary * Medical coverage for Self \& Dependents * Company Stocks Sharing Plans * Gratuity * Annual Travel Allowance * Opportunity to work in a collaborative and innovative environment. * Direct exposure to senior leadership and strategic decision-making Location: Karachi (Onsite) Note: Please apply only if you meet the specified requirements. Job Type: Full-time Education: * Bachelor's (Required) Experience: * Executive Assistant: 1 year (Required) Location: * Karachi (Required) Work Location: In person

Executive Assistant to the CEO

$20 - $30/yr

Job Summary We are seeking a highly organized and proactive Executive Assistant to support our CEO in a dynamic and fast-paced environment. This vital role involves managing complex calendars, coordinating projects, handling correspondence, and providing exceptional administrative support to ensure the executive’s day-to-day operations run smoothly. The ideal candidate will demonstrate exceptional communication skills, attention to detail, and the ability to prioritize multiple tasks efficiently. This position offers an exciting opportunity to be at the heart of our organization’s leadership team, contributing to strategic initiatives and operational excellence. Responsibilities * Manage the CEO’s calendar with precision, scheduling meetings, appointments, and travel arrangements using Microsoft Outlook Calendar and Google Workspace. * Act as the first point of contact for incoming calls, demonstrating professional phone etiquette and multi-line phone system management. * Prepare, proofread, and transcribe documents, reports, and correspondence with accuracy and attention to detail. * Coordinate special projects and events, including planning logistics, booking venues, managing invitations, and overseeing event execution. * Handle office management duties such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records. * Support personal assistant responsibilities including personal scheduling and errands as needed. * Utilize office software such as Microsoft Office Suite and Google Workspace to produce high-quality presentations, spreadsheets, and documents. * Assist with clerical tasks such as filing, photocopying, proofreading materials, and managing front desk operations. * Maintain confidentiality of sensitive information while providing exceptional customer service to internal teams and external partners. * Support office operations by managing office supplies inventory, coordinating vendor relationships via DocuSign for contracts and agreements, and overseeing office experience logistics. Qualifications * Proven experience as an executive assistant or in a similar administrative role supporting senior leadership. * Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. * Excellent written and verbal communication skills with professional phone etiquette. * Proficiency in Microsoft Office (Word, Excel PowerPoint), Google Workspace (Gmail, Calendar), QuickBooks, and familiarity with multi-line phone systems. * Demonstrated experience in event planning, project coordination, bookkeeping, data entry, transcription, proofreading, and office management. * Ability to handle multiple responsibilities simultaneously with a high level of accuracy and discretion. * Experience with office experience tools such as filing systems, front desk operations, and clerical support functions. * Knowledge of office software including Microsoft Outlook Calendar and DocuSign for contract management is preferred. * Strong interpersonal skills with a customer service-oriented approach; capable of maintaining professionalism under pressure. Join us in this rewarding role where your organizational talents will directly contribute to our executive team’s success! Job Type: Full-time Pay: $20.00 - $30.00 per hour Work Location: In person

Executive Assistant - 56214403715

Role: Executive Assistant to CEO - Project Management Experience Location: Remote (LATAM or South Africa) Schedule: 8 hours daily within the 6:00 AM - 8:00 PM ET window. Reporting to: CEO The Mission: Turning Vision into Execution Our CEO is a high-velocity leader with a lot of moving parts. We are looking for our first-ever Strategic Executive Assistant / Project Manager to act as the central nervous system for the CEO’s daily operations. This isn't a role for a passive "note-taker." We need a fast-thinking, sharp-minded partner who enjoys turning chaos into clarity. You will be on every call, capturing the "gold," and ensuring that every promise made is a promise kept. You are the filter that ensures the CEO’s vision is translated into actionable items that actually cross the finish line. * We are looking for a highly organized, detail-obsessed operator who ensures nothing falls through the cracks. This role sits at the intersection of Project Manager, Chief of Staff, and Operations Manager. * This individual will be "Connective Tissue" and Chief Scribe of our growing company. In our environment, things move at $100k/day speed; ideas are born in chats, decisions happen in seconds, and new products are launched every day. * Your mission is to be aware of communications, capturing every action item, request, and abstract idea, and translating them into a disciplined roadmap or to-do list. You are the guardian of follow-through. Key Responsibilities * Shadow \& Transmute: Join every call with the CEO. Your job is to listen for intent, identify action items, and format them into clear, prioritized follow-up lists immediately after the meeting. * Notion Architecture: Own the company’s Notion (or equivalent PM software) workspace. You will build and maintain the boards, databases, and trackers that keep projects on schedule. * Lead Up: Since this is the CEO’s first EA, you must be comfortable "leading up." You will remind the CEO of deadlines, push back when things are unclear, and ensure the most important tasks remain the priority. * Discretion: Handle sensitive business intelligence and confidential data with the highest level of integrity. * The "Neural Scribe": You will monitor all internal and external chats. Your job is to extract "vague" requests and turn them into concrete action items. If the CEO or Team Lead says it, you track it. * Workflow Synchronization: You own the "Central Tracker." You are responsible for updating every team member’s individual task list, ensuring that everyone knows exactly what their priority is at any given moment. * The "Follow-Up" Engine: You are the relentless guardian of the feedback loop. If a question is asked in a chat or a request is made to an agency, you track the "Time-to-Answer" and chase it until it is resolved. * Concept-to-Brief Translation: Take the "vague and weird" ideas from the CEO and Team Leads and turn them into structured project briefs. You ensure the "creative spin" is documented so the fulfillment team never loses the vibe. * Visibility and Accountability: You will report to the CEO (and once in place, Head of Operations). You monitor their chats, audit their speed, and ensure they are hitting the "High-Signal" reporting standards we expect. Technical Requirements \& Skills * PM Software Expert: Advanced proficiency in Notion, Asana, ClickUp, or similar. You should know how to structure workspaces for maximum efficiency. * Communication Stack: Heavy experience using Telegram for business is a significant "nice-to-have." * Business Acumen: You must be "business sharp." You understand high-level strategy and can anticipate the CEO’s needs without needing every step explained. * Elite Organization: You are, quite literally, the most organized person you know. You find peace in a perfectly sorted task list. * Time Zone Alignment: You must be available to work 8 hours within the 6 AM - 8 PM ET window to ensure maximum crossover with the CEO’s peak hours. The Ideal Profile * The Chaos Tamer: You don't get overwhelmed by a "firehose" of information; you find it rewarding to categorize it and make it actionable. * The "Fast" Thinker: You move at the speed of the CEO. You don’t need to be told twice, and you often have the solution ready before the problem is fully articulated. * The Discreet Partner: You understand the weight of being the CEO’s right hand and act with absolute professionalism and confidentiality. What Success Looks Like * Day 30: The "Mental Load" of the CEO is reduced by 50%. They no longer have to remember what they asked for, they know you are tracking it. * Day 60: No request goes unanswered for more than 3 days. Every team member has a "live" and accurate priority list that reflects the day's pivots. * Day 90: Projects move from a "vague chat idea" to a "live product" faster than ever because the handoffs and follow-ups are automated by your discipline. What a Good Fit Looks Like * 3+ years as a project manager, executive assistant, chief of staff in training, or operations manager. * Can speak and write fluent English. * Comfortable in fast-moving, remote environments. * You’ve been described as an exceptional written communicator. * You have a "hawk-eye" for detail. You can spot a task hidden in a paragraph of chat text and get it onto a board before the conversation even ends. * You don't need a rigid structure to be productive; you create the structure out of the chaos. * You love building, updating, and maintaining trackers and checklists. * You know how to use AI to summarize long chat threads, draft briefs from voice notes, and organize complex information instantly. Bonus Points * Technical fluency or experience working with engineering/technical teams * Strong proficiency in Notion, Asana, or ClickUp (Notion preferred). You can design and maintain trackers that are intuitive, clean, and actually get used. * You can take a 10-minute brainstorm and convert it into a clear 5-step execution plan. * You stay calm in high-volume communication environments: information overload doesn’t rattle you. * You’re comfortable following up with senior leaders and holding people accountable without friction.

Executive Administrative Assistant

$100,000 - $125,000/yr

Description: About the Company Direct Edge Media is a fast-paced, growth-oriented printing company specializing in digital, offset, and large-format printing for enterprise, agency, and trade clients. We value ownership, accountability, and people who take initiative. If you thrive in high-impact roles where trust and autonomy are earned, this is a career-defining opportunity. We are seeking a highly empowered Executive Administrative Assistant to serve as a strategic extension of the CEO. This role is not reactive or task-based—it is designed for someone who exercises judgment, sets priorities, and makes decisions independently to protect the CEO’s time, focus, and effectiveness. The CEO is the company owner, primary decision-maker, and a top sales performer. This position exists to own the details, systems, and follow-through of the executive function, allowing the CEO to focus on leadership, growth, and revenue—without being pulled into day-to-day decision fatigue. The ideal candidate is calm, confident, and decisive. They do not wait for permission on routine matters, are comfortable saying “no” or “not now” on the CEO’s behalf, and proactively create structure, systems, and documentation so information is accessible without relying on the CEO’s memory. Essential Duties and Responsibilities Primary Responsibilities – CEO Support (Top Priority) * Serve as a trusted gatekeeper and decision filter for the CEO’s time, attention, and priorities * Independently prioritize, approve, defer, decline, or reschedule requests on the CEO’s behalf without requiring constant approval * Represent the CEO internally when appropriate, including attending meetings or communicating decisions and direction * Own and manage the CEO’s calendar, travel, logistics, communications, and follow-ups with minimal oversight * Anticipate needs, identify risks or bottlenecks, and take action before issues escalate * Draft, respond to, and manage communications on the CEO’s behalf using sound judgment * Exercise discretion and professionalism while handling highly confidential business, legal, financial, and personnel matters Meetings, Notes \& Accountability Ownership * Attend executive and leadership meetings as needed, representing executive priorities * Produce clear, concise, and actionable meeting documentation * Identify decisions, action items, owners, and deadlines in real time * Distribute follow-ups and ensure accountability without relying on the CEO to intervene * Track commitments and proactively follow up until items are completed * Escalate issues appropriately and close loops so nothing stalls or gets lost Systems, Process \& Documentation Ownership * Create and maintain executive-level systems to reduce reliance on verbal memory and ad-hoc communication * Own a task and priority tracking system for executive initiatives * Document repeatable processes, decisions, and workflows * Build and maintain an executive documentation repository (projects, references, decisions, key contacts, processes) * Ensure information is organized, accessible, and up to date so teams can self-serve without repeatedly going to the CEO Executive \& Leadership Team Support (Secondary Priority) * Provide administrative and operational support to executive leadership as aligned with CEO priorities * Coordinate leadership meetings, planning sessions, and cross-functional initiatives * Support preparation of presentations, reports, and executive communications * Track leadership initiatives, deadlines, and deliverables across teams Operational \& Business Support * Take ownership of “small but critical” tasks that often slow leadership execution * Act as a liaison between the CEO, executive team, and internal stakeholders * Drive special projects from start to finish with minimal direction * Ensure momentum, clarity, and completion across executive initiatives * Be involved in other businesses owned by the CEO, including tracking filing deadlines, supporting tax preparation, and coordinating required documentation What Success Looks Like in This Role * The role is successful when the CEO places full trust in your judgment; that trust is the ultimate measure of success * The CEO is rarely pulled into administrative or follow-up work * Meetings result in decisions, action, and accountability—without reminders from the CEO * Requests are prioritized appropriately without bottlenecking at the CEO level * Information is documented, organized, and easily accessible * Fewer dropped balls, missed follow-ups, or last-minute scrambles * Leadership operates with greater clarity, alignment, and efficiency * The CEO trusts this role to act independently and represent him well Requirements: Qualifications – Education \& Experience * 3+ years supporting senior executives or leadership teams * Demonstrated ability to operate independently with authority and judgment * Strong meeting facilitation, documentation, and follow-through skills * Exceptional organizational, prioritization, and time-management abilities * Clear, confident written and verbal communication * Proven experience handling confidential and sensitive information * Highly skilled in Google Workspace and/or Microsoft Office o Microsoft Excel and PowerPoint specifically Knowledge, Skills \& Abilities * Calm, steady presence in fast-paced or high-pressure environments * Highly proactive with a strong sense of ownership * Confident decision-maker who does not require constant approval * Comfortable holding others accountable professionally * Systems-minded and process-oriented * Adaptable, solutions-focused, and trusted with discretion Benefits * Competitive salary * Company-sponsored health insurance * Retirement savings plan with company match * Paid time off and holidays * Professional development opportunities * Dynamic, growth-oriented work environment Compensation The base compensation range for this full-time position is $100,000.00 - $125,000.00 per year plus benefits. Compensation is determined by role scope, experience, skills, and location.

Executive Assistant to CEO

From $15,327/yr

JOB SUMMARY # The Executive Assistant provides high-level administrative support to Chief Executive Officer by managing schedules, coordinating communications, and handling confidential information. The EA acts as a trusted partner, ensuring smooth day-to-day operations and enabling the executive to focus on strategic priorities. Key Responsibilities # * Manage and maintain Chief Executive Officer calendars, appointments, and meetings * Coordinate travel arrangements, itineraries, and expense reports * Prepare presentations, reports, and meeting materials * Handle internal and external communications on behalf of the Chief Executive Officer * Organize and attend meetings; record and follow up on action items * Maintain confidential files and sensitive information with discretion * Act as a liaison between executives, teams, and external stakeholders * Support special projects and initiatives as assigned * Ensure office operations and workflows run efficiently Required Qualifications # * Bachelor’s degree or equivalent experience preferred * Proven experience as an Executive Assistant or in a similar role * Strong organizational and time-management skills * Excellent written and verbal communication skills * High level of professionalism and confidentiality * Proficiency in MS Office / Google Workspace tools * Ability to multitask and work under pressure Preferred Skills # * Experience in handling work task of Chief Executive Officer. * Project management or coordination experience * Familiarity with CRM or scheduling tools * Problem-solving mindset with attention to detail Work Environment * Fast-paced, dynamic professional setting * Requires flexibility and occasional extended hours as needed Job Types: Full-time, Permanent Pay: ₹15,327.60 - ₹45,343.74 per month Benefits: * Provident Fund Work Location: In person

Executive Assistant to CEO

Position Overview We are seeking a highly driven and detail-oriented Executive Assistant to support the CEO and broader C-Suite. This role requires a proactive, flexible professional who can operate independently in a fast-paced environment. While no prior executive assistant experience is required, the ideal candidate will bring strong organizational skills, excellent judgment, and a passion for supporting high-level leadership. An interest in national defense or rela

Executive Assistant

From $500/yr

Job Description We are seeking a highly skilled Senior Executive Support \& Project Management Specialist to provide comprehensive support to our Chief Information Officer (CIO) and technology leadership team. This hybrid role blends executive support, project coordination, communications support. You will manage complex schedules, streamline communications, coordinate enterprise level meetings, and ensure seamless operational rhythm in a fast paced, global environment. The ideal candidate is proactive, composed, detail obsessed, technologically fluent (particularly with AI tools), and comfortable operating with significant autonomy in a Fortune 500 setting. Job Responsibilities Executive \& Administrative Support ? Manage and prioritize the CIO?s calendar across global time zones. ? Arrange detailed domestic and international travel itineraries. ? Serve as primary point of contact for internal teams, executives, and external partners. ? Handle expenses and ensure compliance with budget policies. ? Maintain strict confidentiality and high integrity in managing sensitive information. ? Fully facilitate Tech Leadership meetings, including scheduling, agendas, and attendee lists. ? Support preparation and delivery of Board-level materials. ? Ensure all calendar entries include complete logistics and access details. ? Anticipate impacts of major events (board meetings, LT meetings, town halls) and build necessary prep sessions. ? Adjust the executive?s schedule proactively as priorities evolve. Communications Monitoring ? Monitor incoming communications (emails teams messages) to ensure nothing critical is missed. ? Assess urgency using knowledge of priorities, deadlines, and senders. ? Ensure pre-read materials are delivered at least 24 hours before meetings. ? Screen external inquiries and respond/escalate appropriately on behalf of the CIO. Leadership Meeting \& Town Hall Management ? Own agendas, run of show, materials, and logistics for Leadership Meetings and Town Halls. ? Coordinate presenters, content sequencing, and timely input collection. ? Support development and flow of Board level materials. Project Management ? Assist in defining, leading, and tracking projects and deliverables. ? Identify resources and support alignment to meet project objectives. ? Coordinate logistics for project teams and on-site visits. ? Manage administrative operations while driving execution of key team deliverables. ? Communicate regular process updates across the organization. ? Conduct ad hoc data and financial analyses. Document \& Communication Support ? Draft, edit, and refine executive level correspondence, presentations, and reports. ? Produce board ready materials reflecting the CIO?s tone and priorities. ? Support clear communication flow across the CIO organization and senior leadership. Cross Enterprise Influence ? Build trusted relationships with executives, business leaders, EAs, and key partners. ? Represent the CIO when appropriate-requesting updates, resolving issues, and driving outcomes. ? Effectively determine when it is appropriate to speak on behalf of the CIO. Critical Behaviors ? Anticipatory, proactive thinker ? Calm under pressure ? Outcome-driven and aligned with executive priorities ? Exceptionally organized and structured ? High integrity and discretion ? Strong executive level communication ? Executive presence and ability to influence without authority AI Forward Capability ? Proficiency with Microsoft Copilot and modern AI tools ? Ability to use AI for communication, summarization, prioritization, and workflow optimization ? Curiosity about emerging technology and continuous improvement Additional Attributes ? Fast learner with strong business acumen ? Persistent yet diplomatic ? Comfortable with ambiguity and complexity ? Committed to continuous improvement Qualifications ? Bachelor?s degree or equivalent experience in Accounting, Finance, Business Management, or related field ? 7+ years supporting C-level executives, preferably in a Fortune 500 environment ? Strong project management experience ? Advanced proficiency with Microsoft Office, Teams, SharePoint, and AI tools ? Exceptional organizational, multitasking, and decision-making ability ? Strong analytical skills and independent working capability Preferred ? Experience with SAP travel systems (Concur) ? High emotional intelligence and relationship-building skills ? Experience with global travel coordination or event planning About Aramark Our Mission Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law. About Aramark The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.

Executive Assistant to the CEO

$13 - $15/yr

EXECUTIVE ASSISTANT TO THE CEO We Do Bling – Job Description\ Position Overview The Executive Assistant to the CEO provides high-level administrative, operational, and strategic support to the CEO of We Do Bling. This role ensures smooth daily operations, manages communication and scheduling, assists with project execution, and acts as a central liaison between the CEO and all departments—including Production, Sales, Storefront, Designers, Contractors, and External Partners. The ideal candidate is highly organized, proactive, detail-driven, and able to thrive in a fast-paced, creative, and rapidly growing environment. PRIMARY RESPONSIBILITIESAdministrative \& Executive Support * Manage CEO’s daily calendar, scheduling, and prioritization of meetings. * Prepare agendas, meeting notes, and follow-up action lists for CEO-led meetings. * Draft, proofread, and send communication on behalf of the CEO (email, letters, customer responses, vendor inquiries, etc.). * Maintain confidentiality regarding business operations, customer details, staff matters, and financial information. * Organize digital files, business documents, SOPs, contracts, and records. * Assist with preparing presentations, reports, and business documentation. Operational Support * Assist the CEO with operational planning, including production scheduling, garment ordering cycles, store planning, and inventory needs. * Support workflow communication between the CEO, Production Manager, Store Manager, and Designers. * Help maintain and update SOPs, checklists, manuals, training documents, and internal forms. * Track ongoing projects (team stores, fundraisers, custom orders, bulk orders, events) and provide weekly status updates. * Support quality-control processes by ensuring communication between production, shipping, and customer service is aligned. Customer \& Vendor Communication * Draft and send polished customer-facing communication, including updates, policy explanations, quotes, and follow-ups. * Assist with resolving customer concerns by gathering information, reviewing order files, and preparing summaries for the CEO. * Maintain communication with vendors, garment suppliers, designers, and other partners. * Assist with scheduling vendor shipments, monitoring garment orders, and tracking deliveries when requested. Sales, Marketing \& Digital Support * Assist with organizing team store launches, fundraiser stores, custom portals, and social-media-related tasks. * Gather information needed for new stores, design requests, and quote forms. * Support the CEO in preparing marketing materials, sale flyers, and event collateral. * Maintain organized folders of product mockups, templates, high-resolution images, and brand assets. * Track deadlines for stores, launches, design approvals, and customer follow-ups. Event, Storefront \& Production Coordination * Help coordinate special events, sales, promotions, and community outreach. * Assist CEO with store layout changes, seasonal transitions, and merchandising plans. * Communicate project priorities between departments when the CEO is unavailable. * Assist with production prep—pulling orders, organizing design files, updating task lists—when needed during peak times. * Maintain discretion and clarity when relaying CEO instructions to staff. Project Management \& Special Assignments * Organize multi-step projects such as: * Fundraiser setup and launch * New product line rollouts * Bulk order planning and quoting * Seasonal store resets * Designer coordination * Internal training systems * Track progress and follow up with relevant team members to ensure deadlines are met. * Prepare summaries and weekly reporting for the CEO. QUALIFICATIONSRequired Skills \& Experience * Strong organizational skills with extreme attention to detail. * Excellent written and verbal communication skills. * Ability to draft polished emails and documents that reflect We Do Bling’s brand voice. * Ability to maintain confidentiality and handle sensitive information. * Experience managing multiple priorities with short deadlines. * Strong competency with: * Google Drive \& Workspace * Excel/Sheets * Canva * DecoNetwork (or ability to learn quickly) * Basic understanding of the apparel customization process * Ability to work with designers, production staff, and store staff professionally. * Ability to problem-solve and make decisions based on policies and CEO expectations. * Ability to learn new systems, workflows, and business processes quickly. Preferred Qualifications * Previous experience in a small business or creative production environment. * Experience in retail operations, e-commerce, or apparel customization. * Understanding of production scheduling, order workflows, and quality control. * Experience creating SOPs, managing forms, and building administrative systems. * Familiarity with social media posting, content organization, or digital marketing tools. PERSONAL ATTRIBUTES * Highly trustworthy and capable of handling sensitive tasks without supervision. * Proactive self-starter who anticipates CEO needs. * Strong multi-tasker who stays calm under pressure. * Loyal, consistent, and aligned with We Do Bling’s culture of excellence and pride. * Positive, solution-focused, and adaptable in a constantly evolving environment. * Creative mindset with an appreciation for fashion, design, and brand consistency. WORK ENVIRONMENT * On-site position at 402 Main St., Wintersville, Ohio. * Fast-paced retail + production hybrid environment. * Must be able to work occasional weekends or extended hours during busy seasons (team store launches, holidays, competitions). REPORTS TO: CEO, Nicole Doree Brands LLC / We Do Bling Pay: $13.00 - $15.00 per hour Benefits: * Employee discount People with a criminal record are encouraged to apply Work Location: In person

Executive Assistant to CEO

From $500,000/yr

This opportunity is for maximum 3 years of experience. The Executive Assistant to the CEO will provide high-level administrative support to the Chief Executive Officer, ensuring the smooth operation of the CEO's office. This role involves managing the CEO's schedule, coordinating meetings, handling communication, and assisting with special projects. The ideal candidate is highly organised, proactive, and capable of handling a wide range of administrative and executive support-related tasks with a high degree of professionalism, confidentiality, and discretion. Key Responsibilities: * Calendar Management: * Manage and maintain the CEO's schedule, including appointments, meetings, and travel arrangements. * Coordinate and prepare agendas, materials, and logistics for meetings. * Communication: * Serve as the primary point of contact between the CEO and internal/external stakeholders. * Draft, review, and manage correspondence on behalf of the CEO, including emails, letters, and reports. * Screen and prioritise communications to ensure the CEO’s time is efficiently managed. * Meeting Coordination: * Plan, coordinate, and ensure the CEO’s schedule is followed and respected. * Organise and prepare for meetings, including gathering documents and attending to logistics. * Take minutes during meetings and follow up on action items as necessary. * Travel Arrangements: * Arrange complex and detailed travel plans, itineraries, and agendas. * Compile documents for travel-related meetings and provide support as needed during travel. * Project Management: * Assist the CEO with various projects, including research, analysis, and report preparation. * Track progress on projects, ensuring that deadlines are met and deliverables are completed to a high standard. * Confidentiality: * Handle sensitive information with the utmost confidentiality and discretion. * Maintain the confidentiality of proprietary information and maintain a thorough understanding of the company’s operations. * Administrative Support: * Manage the CEO’s expenses and submit expense reports accurately and on time. * Handle various administrative tasks, such as organising files, ordering office supplies, and managing correspondence. * Support the CEO in managing personal tasks as needed. * Relationship Management: * Build and maintain strong relationships with key stakeholders, both internal and external. * Act as a liaison between the CEO and employees, clients, and external partners. Qualifications: * Bachelor’s degree in Business Administration, Management, or a related field preferred. * Minimum 1 year of experience in an executive assistant or similar role, preferably supporting C-level executives. * Exceptional organizational and time-management skills. * Strong written and verbal communication skills. * High level of professionalism, integrity, and discretion. * Ability to handle multiple tasks and projects simultaneously with a keen attention to detail. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools. * Experience in handling travel arrangements and managing complex schedules. * Strong problem-solving skills and the ability to work independently. Preferred Skills * Familiarity with G-suite relevant to the company’s operations. * Ability to work in a fast-paced environment and adapt to changing priorities. Working Conditions: * Full-time position, with occasional extended hours based on business needs. * Ability to travel occasionally if required. Job Types: Full-time, Permanent Pay: ₹500,000.00 - ₹600,000.00 per year Education: * Bachelor's (Preferred) Experience: * total work: 2 years (Required) Language: * English (Required) Work Location: In person

Executive Assistant to the CEO

$65,000 - $77,000/yr

Summary The Executive Assistant to the CEO serves as a strategic extension of the executive—acting as a trusted partner, gatekeeper, problem solver, and operational force multiplier. This role goes far beyond calendar management and administrative support. The Executive Assistant is expected to anticipate needs, exercise sound judgment, protect executive time, and represent the CEO and the organization with professionalism, discretion, and confidence. This role requires a high level of tenacity and enablement. The ideal candidate thrives in fast-paced environments that require initiative, discretion, adaptability, and sound judgment. Responsibilities * Serve as the primary point of contact for the CEO’s office, including answering and managing calls, handling inbound communication with professionalism and efficiency. * Review and monitor the CEO’s email multiple times daily to create and maintain a running, prioritized action and to-do list. * Screen calls, emails, and requests, exercising discretion and judgment while ensuring stakeholders feel heard and supported. * Manage scheduling, meetings, and logistics, with the ability to fully own the CEO’s calendar once fully onboarded. * Attend internal meetings on behalf of the CEO when the CEO is traveling or unavailable, capturing key information and following up on action items. * Act as the “eyes and ears” of the organization—remaining attuned to employee sentiment, customer needs, and operational issues. * Be viewed by internal and external stakeholders as a link to the executive office, not a barrier, while safeguarding the CEO’s time and priorities. * Provide limited personal assistant support (e.g., dry cleaning coordination, gift purchases, small errands) to remove friction from the CEO’s day. * Support special projects, initiatives, and executive priorities as needed. * Create, improve, and manage processes that help allocate time, resources, and information more effectively. * Maintain a strong understanding of the company’s vision, mission, and business direction and operate in alignment with them. * Work with little to no supervision, while remaining closely aligned with the CEO * Manage multiple competing priorities simultaneously * Perform other related duties as assigned in support of executive and organizational objectives. Required Experience and Qualifications * Bachelor’s degree in Business, Communications, or a related field or an equivalent combination of education and relevant professional experience * Minimum of 3 years of experience providing administrative, operational, or executive-level support to senior leaders * Prior experience supporting senior leadership or executive teams * Experience managing projects, events, meetings, and complex schedules * Understanding of basic business models and organizational operations * Strong process-building and optimization skills * Experience in small to midsize organizations preferred, where versatility and adaptability were required Core Competencies * A high degree of initiative, capable of taking independent action while always exercising sound judgment * Flexibility and comfort reprioritizing frequently in a fast-moving environment * Absolute trustworthiness, discretion, confidentiality, and integrity * Ability to remain calm, composed, and effective under pressure and time constraints * Exceptional attention to detail with a commitment to accuracy and quality * Strong leadership presence and understanding of team dynamics * Excellent interpersonal, communication, and customer service skills (internal and external) * Confidence interacting with senior leaders and external stakeholders * Strong personality; not easily intimidated * Ability to screen and manage incoming executive office calls with professionalism and satisfaction * Commitment to staying current with technology and continuously improving systems and workflows * Positive, “can-do” attitude with a collaborative mindset * Ability to bring levity, perspective, and emotional intelligence to high-pressure days * Willingness to mentor, guide, and support others when appropriate Work Environment While performing the duties of this job, the employee regularly works in a standard office setting. The role involves typical office conditions, including time-sensitive deadlines, interaction with internal and external stakeholders, and occasional exposure to challenging or high-priority situations. The position requires travel. Professional business attire is required while representing the organization. Other Duties This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Additional job-related duties may be assigned as business needs evolve. AMP reserves the right to amend or modify job responsibilities to meet organizational needs, with or without notice, in accordance with applicable law. Additional Information Location: This is an in-office position based at our Decatur, Alabama location. Travel: Up to 25% Compensation: $65,000 to $77,000 annually depending on experience. Relocation: Available for highly qualified candidates. Benefits: Full benefits including medical, dental, vision, company paid life insurance, anniversary bonuses, matching IRA, and paid time off. Application Details: The position will stay open until filled - seeking one FTE. Apply via job postings on job boards or from the company website. Physical Demands: The physical demands described here are representative of those required to successfully perform the essential functions of this position, with or without reasonable accommodation. Regular use of telephone, email, and other electronic communication tools is required. The role involves extended periods of sitting and frequent use of hands and fingers for computer and office equipment operation. No heavy lifting is expected. The employee may occasionally be required to lift or carry items weighing up to 25 pounds, particularly in connection with business travel or office-related tasks. Equal Employment Opportunity Commitment AMP is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ethnicity, sex (including pregnancy), religion, disability, age, genetic information, military or veteran status, or any other characteristic protected under applicable federal, state, or local law. Job Type: Full-time Pay: $65,000.00 - $77,000.00 per year Benefits: * 401(k) * Dental insurance * Health insurance * Life insurance * Paid time off * Tuition reimbursement * Vision insurance Work Location: In person

Executive Assistant

Executive Assistant to the CEO Role Overview As Executive Assistant to the CEO, you will provide high-level, proactive support and act as a trusted right hand. This role requires an experienced, confident, and highly organised individual who can manage complex priorities, exercise sound judgement, and operate with discretion in a fast-paced environment. You will play a key role in ensuring effective communication across the business, supporting business development activity, and enabling the smooth running of executive-level operations. Working closely with the CEO and senior management, you will help ensure priorities are managed efficiently and that information flows seamlessly across the organisation. Key Responsibilities * Provide comprehensive executive support to the CEO, including proactive diary management, scheduling meetings, and prioritising daily tasks. * Manage the CEO’s inbox, ensuring non-client emails are responded to promptly and follow-up correspondence is drafted and sent as required. * Act as a central point of contact for the senior management team, employees, clients, and external suppliers, ensuring clear and effective communication. * Screen incoming phone calls on behalf of the CEO, using judgement to prioritise and redirect enquiries appropriately. * Ensure information is communicated across the business in a timely, accurate, and appropriate manner. * Use the CRM system proactively to support client relationship management and development. * Track and coordinate business development activity, ensuring follow-up actions are diarised, monitored, and completed. * Organise networking events and meetings, including creating meeting briefing notes, booking venues, completing purchase order forms, arranging travel and accommodation where required. * Record time and expenses accurately in line with internal processes. * Prepare, draft, amend, and format correspondence, documents, presentations, and reports, ensuring a high standard of accuracy and presentation. * Support ad hoc projects and initiatives, contributing to both operational and strategic activity. * Handle sensitive and confidential information with discretion and professionalism at all times. * Uphold the organisation’s values, culture, and professional standards in all interactions. Skills and Experience Required * Proven experience as an Executive Assistant or Senior Personal Assistant supporting a CEO or senior management. * Demonstrated ability to manage complex diaries, inboxes, and competing priorities with minimal supervision. * Strong organisational skills with exceptional attention to detail. * Excellent written and verbal communication skills, including drafting correspondence and materials on behalf of senior executives. * High level of discretion and integrity, with experience handling confidential and sensitive information. * Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and confident using CRM systems. * Proactive, solutions-focused mindset with the ability to anticipate needs and use sound judgement. * Strong interpersonal skills and the confidence to engage effectively with stakeholders at all levels. * Flexible and adaptable approach, able to balance planned work with ad hoc and time-sensitive demands. Job Type: Full-time Benefits: * Additional leave * Casual dress * Company events * Company pension * Enhanced maternity leave * Enhanced paternity leave * Health \& wellbeing programme * Life insurance * Private medical insurance * Sabbatical Work Location: In person

Executive Assistant to the CEO

$61,391 - $61,391/yr

About the Role We’re seeking a highly organized, proactive Executive Assistantto support senior leadership by managing communications, priorities, and operational workflows. This role requires excellent judgment, discretion, and the ability to work independently while representing leadership with professionalism and respect. This is an ideal opportunity for someone who thrives behind the scenes, anticipates needs, protects leadership time, and keeps operations running smoothly. Key Responsibilities * Monitor and triage executive email throughout the day, determining priority vs. non-priority items * Respond on behalf of leadership to non-critical emails, including acknowledgements and follow-ups * Manage executive calendars, including scheduling, declining, and prioritizing meeting requests * Act as a gatekeeper for time and communications while maintaining positive internal and external relationships * Provide triage support for multiple leaders, ensuring urgent matters are escalated appropriately * Upload, organize, and manage highly confidential documents in SharePoint * Handle contractual documents, including signing on behalf of the organization when requested * Manage SharePoint administration and ongoing organization What We’re Looking For * Excellent judgment and the ability to make decisions independently * Strong written communication skills with a professional and personable tone * High level of discretion and comfort handling confidential information * Exceptional organizational skills and strong attention to detail * Ability to manage competing priorities in a fast-paced environment * Prior experience supporting executives or senior leadership preferred Why This Role This role is critical to keeping leadership focused, informed, and effective. You’ll be trusted with sensitive information, empowered to make decisions, and relied upon as a steady, thoughtful presence supporting day-to-day operations. Job Types: Full-time, Contract Pay: From $61,391.24 per year Work Location: Remote

Executive Assistant to the CEO

From $401/yr

Job Summary We are seeking a highly organized and proactive Executive Assistant to support the CEO in managing daily operations, strategic initiatives, and executive priorities. This dynamic role requires a detail-oriented professional with exceptional administrative skills, the ability to handle complex scheduling, and a knack for project coordination. The Executive Assistant will serve as a key liaison across departments, ensuring seamless communication and efficient office management. This position offers an exciting opportunity to contribute directly to the leadership team’s success while working in a fast-paced, growth-oriented environment. Duties * Executive Operational Support \& CEO Proxy Function * Act as an extension of the CEO in operational coordination, leadership follow-up, and execution tracking. Strategic Project \& Initiative Management * Manage CEO-driven strategic projects across healthcare services including RPM, CCM, CoCM, and expansion initiatives. * Track project timelines, deliverables, accountability ownership, and milestone achievement. * Coordinate cross-department collaboration to prevent operational bottlenecks. * Assist in preparation of board-level presentations, strategic updates, and executive reporting. Executive Communications \& Stakeholder Coordination * Manage CEO communications with providers, partners, investors, vendors, and internal leadership teams. * Draft executive-level correspondence, memos, briefings, and announcements. * Ensure consistency of messaging aligned with company strategic direction. * Coordinate confidential communications with discretion and professionalism. * Represent the CEO in internal meetings when delegated, ensuring alignment with executive priorities. * Monitor execution of CEO initiatives across departments including clinical operations, finance, growth, HR, and data analytics. * Facilitate decision readiness by gathering data, preparing briefing materials, and synthesizing operational insights. * Ensure strategic initiatives move from planning to execution without delay. * Utilize Microsoft Office Suite (Word, Excel, PowerPoint) to prepare presentations and reports while ensuring accuracy through proofreading and transcription skills. * Manage confidential information with discretion while maintaining organized filing systems both digitally and physically. Executive Scheduling \& Prioritization Management * Manage complex CEO calendar prioritization based on strategic value. * Coordinate leadership meetings, provider engagements, investor discussions, and internal reviews. * Ensure meeting readiness including agendas, briefing documents, and follow-up tracking. Healthcare Operations Alignment * Support alignment between executive leadership and clinical operations. * Monitor regulatory compliance considerations impacting executive decisions. * Assist with provider relations, credentialing tracking, and operational escalations. Confidential Executive Administration * Maintain confidentiality of sensitive organizational, financial, HR, and clinical information. * Handle sensitive documents, contracts, and executive files with discretion. * Support executive HR, legal, and operational communications as needed. Decision Authority \& Leadership Scope This role may: * Represent the CEO in operational meetings when delegated. * Communicate executive priorities to leadership teams. * Coordinate follow-ups on executive decisions. * Escalate operational risks to the CEO proactively. This is a leadership-adjacent position requiring strong independent judgment. Qualifications * Proven experience in executive administrative support or personal assistant roles within a professional office environment. * Strong organizational skills with the ability to multitask efficiently in a fast-paced setting. * Excellent communication skills—both written and verbal—with professional phone etiquette. * Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace tools (Gmail, Calendar), QuickBooks for bookkeeping, and familiarity with DocuSign for document signing. * Demonstrated experience in event planning, project coordination, data entry, clerical work, and office management. * Ability to handle sensitive information discreetly while maintaining high levels of confidentiality. * Strong typing skills coupled with attention to detail for proofreading and transcription tasks. * Experience working with multi-line phone systems and managing complex calendars using Microsoft Outlook Calendar or similar tools. * Knowledge of office procedures such as filing systems, customer service best practices, front desk operations, and general clerical experience is essential. Join us to be an integral part of a vibrant team dedicated to supporting leadership excellence! Job Type: Full-time Benefits: * 401(k) * 401(k) matching * Dental insurance * Health insurance * Paid time off * Vision insurance Work Location: In person

Executive Assistant to CEO (Corporate & Private Office)

From $50/yr

Overview: We are seeking a highly organised, discreet and proactive Executive Assistant to support the CEO across both corporate and personal responsibilities. This is a trusted role requiring excellent judgement, flexibility and the ability to manage a broad range of priorities in a fast-paced environment. The position will provide approximately 50% corporate executive support and 50% personal support, ensuring the CEO’s professional and personal commitments are managed seamlessly and efficiently. Responsibilities: Corporate Executive Support* Manage the CEO’s business calendar, meetings and travel arrangements. * Coordinate internal and external meetings, including preparation of agendas and materials. * Act as a key point of contact between the CEO and senior stakeholders. * Support preparation of presentations, reports and correspondence. * Assist with board, investor and leadership meeting logistics where required. * Ensure effective prioritisation of business commitments and follow-ups. Personal Support* Manage personal scheduling and diary commitments. * Coordinate personal travel, appointments and arrangements. * Assist with personal administration and organisation as required. * Liaise with external providers and personal contacts on behalf of the CEO. * Provide general support to ensure smooth day-to-day management of personal commitments Qualifications: * Previous experience supporting a CEO, ideally within an international business * Willing to work in Surrey (Chobham) and London. * Exceptional organisational and time management skills, with a particular emphasis on accuracy and attention to detail. * High level of discretion and confidentiality. * Strong communication and stakeholder management abilities. * Ability to anticipate needs and work proactively. * Flexible and adaptable approach. * Experience working for a HNWI or as a Lifestyle Manager would be beneficial in this role * Foreign languages are not essential but would be an advantage * Excellent communication and influencing skills both oral and in writing, to deal with difficult queries and to explain issues with a high level of tact, patience, and diplomacy. * Sound common sense, judgment and sensitivity when dealing with difficult and contentious issues. * Computer literacy and good keyboard skills (Microsoft applications) with advanced skills in Word, PowerPoint and excel. * Ability to multitask, manage priorities and apply judgement to ensure high standards are maintained and deadlines are met

Executive Assistant to the CEO

Job Opportunity: Executive Assistant to the CEO We are seeking a highly skilled and dedicated Executive Assistant to the Chief Executive Officer who thrives in a fast-paced environment and brings exceptional organizational and multitasking abilities. This role requires discretion, flexibility, and a professional demeanor to support the CEO in both business and personal capacities. Key Responsibilities * Provide comprehensive administrative support, including calendar management, meeting scheduling, and travel coordination. * Serve as the primary point of contact between the CEO and internal/external stakeholders. * Manage and prioritize all forms of communication (emails, calls, correspondence). * Organize and prepare for meetings: draft agendas, take minutes, and track follow-up actions. * Prepare and edit documents, reports, presentations, and correspondence. * Maintain organized records and filing systems. * Arrange detailed travel itineraries, accommodations, and transportation. * Assist in planning and coordinating company events with meticulous attention to detail. * Handle sensitive information with the utmost confidentiality. * Provide personal support, including errands, personal appointments, and ad hoc tasks Qualifications * Minimum of 5 years’ experience as a Personal Assistant or Executive Assistant, preferably supporting C-level executives. * Bachelor’s degree in Business Administration, Communications, or related field (preferred). * Exceptional organizational and time-management skills. * Excellent written and verbal communication abilities. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. * Strong problem-solving skills and keen attention to detail. * Ability to manage multiple tasks under pressure. * High level of discretion and confidentiality. * Strong interpersonal skills and a polished, professional demeanor. Why Join Us? This is a unique opportunity to work closely with the CEO, playing a pivotal role in ensuring smooth operations and supporting both professional and personal commitments. If you are proactive, detail-oriented, and thrive in dynamic environments, we’d love to hear from you. Apply now by submitting your resume and cover letter. Job Type: Full-time Benefits: * Company events * Employee discount * Health insurance * Life insurance * Paid training * Promotion to permanent employee Work Location: In person

Executive Assistant to the CEO and COO

From $55,000/yr

Position: Executive Assistant to the CEO and COO Department: Administration Pay Rate: $55,000-$60,000 Status: Exempt Last Revised: 01.2026 Definition The Executive Assistant (EA) support the Chief Executive Officer (CEO) and Chief Operating Officer (COO), providing high-level administrative, and project coordination. This role is a central coordination point for executive priorities, Board operations, and cross-functional initiatives. The EA anticipates needs, identifies risks and gaps, and proactively supports execution of executive and organizational priorities. The position requires exceptional judgment, discretion, attention to detail, and the ability to manage multiple complex workflows in a fast-paced, mission-driven environment. The EA works closely with senior leaders, Board Trustees, staff at all levels, donors, elected officials, and community partners. This is a full-time position that handles highly confidential and sensitive information and requires strong organizational, communication, and project coordination skills. Supervision Community volunteers. Duties - Serve as a primary administrative and coordination partner to the CEO and COO, ensuring executive priorities are organized, tracked, and advanced. - Manage complex, high-volume calendars; schedule and coordinate meetings, appointments, travel, and engagements. - Anticipate executive needs, proactively resolve issues, and exercise independent judgment on matters that do not require direct executive involvement. - Act as a liaison between the CEO/COO and internal and external stakeholders, ensuring timely communication and follow-up. - Maintain awareness of organizational issues, risks, and priorities to support informed executive decision-making. - Plan, coordinate, and support Board and committee meetings, including preparation of agendas and materials, capturing minutes and decisions, tracking action items, and maintaining official governance records. - Assist with onboarding and ongoing support of Board Trustees, including preparation of Board binders and orientation materials. - Coordinate special projects and cross-functional initiatives on behalf of the CEO, COO, and Senior Leadership Team. - Develop and manage project timelines, tracking tools, and accountability structures; monitor milestones, identify risks or delays, communicate solutions, and support process improvements to enhance efficiency. - Draft, edit, and prepare executive correspondence, reports, presentations, and meeting materials, ensuring accuracy, clarity, professionalism, and alignment with The Children's Cabinet's voice and style, including synthesis of information for executive use. - Respond to inquiries from external entities with discretion and professionalism, as directed. - Oversee administrative operations including records management, file organization, supplies, and logistics. - Manage expense reporting for the CEO, COO, and other departments, as directed. - Coordinate logistics for onsite and offsite meetings, conferences, hearings, and events, including technology, catering, and facilities support. - Maintain confidential records and ensure compliance with applicable state and federal laws related to data security and privacy. - Assist with fundraising activities, donor correspondence, and external engagement efforts, as needed. - Support executive-level donor and partner interactions with preparation, scheduling, and follow-up. - Perform other related duties and responsibilities as assigned to support executive leadership and organizational effectiveness. Minimum Qualifications Needed: Skills and Knowledge: - Advanced administrative and executive support experience, including supporting senior executives with complex schedules, priorities, and decision-making workflows. - Strong understanding of executive operations, including calendar management, meeting coordination, travel logistics, and executive communications. - Experience supporting Board governance, including meeting planning, agenda and materials preparation, minute-taking, action tracking, and records management. - Project coordination and management skills, including developing timelines, task lists, tracking tools, and accountability structures for cross-functional initiatives. - High level of organizational and systems-thinking skills, with the ability to manage multiple complex workflows simultaneously. - Strong written communication and editing skills, including drafting and proofreading executive correspondence, reports, presentations, and summaries. - Data and information synthesis skills, with the ability to distill complex information into clear, concise materials for executive use. - Proficiency with Microsoft Office and collaboration tools, including Outlook, Word, Excel, PowerPoint, Teams, and shared document systems. - Understanding of confidentiality, privacy, and data security requirements, particularly when handling sensitive personnel, donor, financial, and governance information. - Familiarity with nonprofit or mission-driven organizational environments, including interaction with donors, elected officials, and community partners. Ability to: - Serve as a trusted, proactive partner to executive leadership, anticipating needs, identifying risks or gaps, and supporting effective execution of priorities. - Manage complex, high-volume calendars and competing priorities with accuracy, discretion, and sound judgment. - Exercise independent judgment on matters that do not require executive involvement while escalating issues appropriately. - Communicate clearly, professionally, and diplomatically, both verbally and in writing, with senior leaders, Board Trustees, staff, donors, elected officials, and community partners. - Maintain strict confidentiality and discretion when handling sensitive and highly confidential information. - Coordinate and track multiple projects and initiatives simultaneously, ensuring deadlines, milestones, and follow-through are met. - Identify process inefficiencies and recommend improvements to enhance executive office operations and organizational effectiveness. - Adapt quickly in a fast-paced, evolving environment, maintaining composure and professionalism under pressure. - Build effective working relationships across all levels of the organization, fostering trust, collaboration, and accountability. - Prepare accurate, polished, and executive-ready materials, including presentations, reports, meeting summaries, and correspondence. - Provide logistical and operational support for meetings, events, and engagements, including onsite and offsite coordination. - Represent executive leadership professionally in internal and external interactions. - Work independently while contributing to a team-oriented culture, taking ownership of responsibilities and outcomes. Special Requirements: - Bachelor's degree in nonprofit management, human services, communications, public administration, social sciences, or a related field, or an equivalent combination of education and experience. - Three to five years of experience in executive support, operations, project coordinator, or similar roles in a fast pace environment. - Must be a commissioned Notary Public in the State of Nevada or willing and able to obtain Notary Public certification within six (6) months of hire. - Be able to pass a background check. - Must have a reliable vehicle to get to and from work, events, and errands. - Must possess a valid Nevada Driver's license, proof of insurance for utilizing a personal vehicle for company business, and a clean driving record. - Must be capable of fulfilling all the physical aspects of the job including but not limited to: being able to lift and carry 40 lbs.; able to walk up and down stairs, repetitive keystroking (initiating and responding to e-mails; typing copy, etc.) - Ability to work evenings and weekends. Some travel required; office visits and/or training. Benefits Eligible to receive Cabinet benefits for full-time staff. The Children's Cabinet is an equal opportunity employer and encourages persons to apply regardless of their race, sex, sexual orientation, veteran status, color, religion, national origin, age, handicap, familial status, political affiliation or beliefs. It is the policy of the Children's Cabinet, Inc. that all employees are employed at will of both the employee and the Children's Cabinet. #Cabinet26 Work Location: In person

Executive Assistant to the CEO (m/w/d)

From $100/yr

Aufgaben TRIFFT DAS AUF DICH ZU? Als Executive Assistant bist du die zentrale Schnittstelle zum CEO und ermöglichst es ihm, sich auf strategische Aufgaben zu konzentrieren: Unternehmenswachstum, Partnerschaften, M\&A und Führung des Management-Boards. Du übernimmst die gesamte operative und administrative Koordination und sorgst dafür, dass der CEO seine Zeit optimal nutzen kann. Dein primäres Ziel: Den CEO von 100% der administrativen Last befreien, damit er sich auf seine Kernstärken konzentrieren kann: Strategie, Netzwerk und Unternehmensentwicklung. DEINE AUFGABEN: 1. Executive Support \& Organisation * Vollständiges Kalender- und E-Mail-Management des CEO (Priorisierung, Beantwortung, Eskalation, Follow-ups) * Screening von Anrufen \& Inboundkanälen * Sicherstellung, dass keine Anfragen oder To-dos verloren gehen 2. Kommunikation \& Koordination * Erste Anlaufstelle für interne und externe Anfragen * Koordination mit Board, Partnern und Investoren * Professionelle Kommunikation im Namen des CEO 3. Meeting- \& Board-Management * Vorbereitung und Organisation von Board- und Management-Meetings * Agenda-Erstellung, Unterlagenaufbereitung 4. Reise-, Event- \& Administrative Organisation * Planung und Buchung von Reisen * Koordination von Messen und Events * Spesenabrechnung 5. Recruiting- \& Projekt-Support * Vorsortierung von Bewerbungen und Interview-Koordination * Unterstützung im Onboarding * Koordination kleinerer Projekte inkl. Deadline-Tracking und Dokumentation Qualifikation DEIN PROFIL: Muss-Kriterien: * Ausbildung: Abgeschlossene kaufmännische Ausbildung oder Studium (BWL, Kommunikation, o.ä.) * Erfahrung: Mindestens 2–3 Jahre Erfahrung als Assistenz, Office Manager oder in vergleichbarer Rolle * Organisationstalent: Du behältst auch in hektischen Zeiten den Überblick und priorisierst selbstständig * Kommunikationsstärke: Professionelle, freundliche Kommunikation auf allen Ebenen (intern und extern) * Proaktivität: Du denkst mit, erkennst Probleme bevor sie entstehen und löst sie eigenständig * Diskretion: Absolut vertrauenswürdig im Umgang mit sensiblen Informationen * Tech-Affinität: Sicherer Umgang mit MS Office (Outlook, Word, Excel, PowerPoint), Google Workspace * Englisch: sehr gute Kenntnisse, da internationale Kommunikation vorkommt Nice-to-have: * Erfahrung in Start-ups, Scale-ups oder familiengeführten Unternehmen * Erfahrung in Assistenz eines Geschäftsführers oder Vorstands * Kenntnisse in Projektmanagement-Tools (Asana, Trello, Notion) * Hands-on-Mentalität und Freude an Gestaltung Benefits UNSERE CORE VALUES – SO TICKEN WIR. SO TICKST DU? WARUM WIR? Wir sind eine der am schnellsten wachsenden Bogensportmarken weltweit und inspirieren Menschen, ihr Potenzial zu entdecken. Neben unserem Unternehmen investieren wir in die DOA Stiftung, um junge Menschen zu fördern. Als Buckle \& Seam , eine Social-Impact-Marke, produzieren wir Ledertaschen und -accessoires. Mit jedem Kauf unterstützen wir Bildung und persönliche Entwicklung, indem wir 3 % unseres Nettoumsatzes in Bildungsinitiativen und unser Schulprojekt, die AMN School, investieren. Unser Ziel: begehrte Produkte entwickeln und gleichzeitig einen positiven sozialen Einfluss ausüben. Jeder Kauf tut Gutes. DEINE VORTEILE BEI BEARPAW UND BUCKLE \& SEAM Geld ist nicht alles? Bei uns erhältst du monatlich einen Wertgutschein für unsere hochwertigen Produkte und profitierst von exklusiven Rabatten bei vielen namhaften Unternehmen. Arbeite mit Flexibilität und Vertrauen Vertrauensarbeitszeit und Flexibilität sind bei uns gelebte Realität! Es zählen deine Ergebnisse, nicht die Stunden, die du abarbeitest. Remote Work ist je nach Position möglich, mit bis zu 100 % Homeoffice – ausgenommen sind Pflichtveranstaltungen. Deine Balance bei uns Bei uns bleibst du langfristig – unbefristete Arbeitsverhältnisse und bis zu 30 Tage Urlaub sorgen dafür, dass du Arbeit und Leben perfekt in Einklang bringen kannst. Coaching und Wachstum Monatliche Coaching-Termine mit deinem Team Lead bieten dir die Möglichkeit, deine Fähigkeiten kontinuierlich zu verbessern und dich beruflich weiterzuentwickeln. Als Scale Up Company profitierst du zusätzlich von den Learnings des Scale Up Coachings, einem Framework, das es uns ermöglicht, nicht nur im Unternehmen, sondern auch am Unternehmen zu arbeiten. Gemeinschaft und Zusammenhalt Regelmäßige Team- und Unternehmensevents fördern den Austausch und stärken unseren Zusammenhalt – sei es als Weltmarktführer im traditionellen Bogensport bei BEARPAW oder als Social-Impact-Unternehmen bei Buckle \& Seam, das jungen Menschen durch Bildungsinitiativen eine Zukunft bietet. Ein globales Netzwerk Durch die Mitgliedschaft unseres CEO Tim in der EO, die von Forbes als "einflussreichste Unternehmerorganisation der Welt" bezeichnet wird, verfügen wir über ein riesiges Netzwerk in über 61 Ländern, das dir Zugang zu großen Unternehmen und Persönlichkeiten bietet. Gemeinsam für eine bessere Zukunft Dank flacher Hierarchien kommunizieren wir effizient und stellen sicher, dass alle Stimmen gehört werden. Du kannst dich von Anfang an aktiv einbringen und eigenverantwortlich arbeiten. Mit Leidenschaft und Freude arbeiten wir gemeinsam daran, unsere Visionen zu verwirklichen – sei es, den Bogensport weltweit zu prägen oder eine Community zu inspirieren, die sich für Bildung und soziale Gerechtigkeit einsetzt. INFOS UND TIPPS ZU DEINER BEWERBUNG * Das Einstiegsgehalt in Vollzeit (40 Stunden/Woche) für diese Position liegt, abhängig von den Qualifikationen, zwischen 40.000 und 48.000 Euro jährlich . * Diese Position bietet ein unbefristetes Arbeitsverhältnis . Zögere nicht, dich zu bewerben, auch wenn du nicht alle Anforderungen erfüllst – Mut wird bei uns geschätzt! * Wir bemühen uns, zeitnah auf Bewerbungen zu reagieren. Sollte es jedoch länger als 14 Tage dauern, freuen wir uns, wenn du unter karriere@bearpaw-products.com nachfragst. * Ein Anschreiben ist nicht verpflichtend, aber wir würden uns sehr freuen, mehr über dich und deine Motivation für die Rolle zu erfahren. Du kannst uns dabei gerne duzen. Werde Teil der BEARPAW Organisation Wir sind eine der am schnellsten wachsenden Bogensportmarken im B2B- und B2C-Segment weltweit. Unser Ziel ist es, Menschen zu inspirieren, ihr verstecktes Potenzial zu entdecken. Dafür investieren wir nicht nur in unser Unternehmen, sondern auch in unsere DOA Stiftung , um junge Menschen zu fördern. Unsere Vision bei Buckle \& Seam Wir sind Buckle \& Seam , eine Social-Impact-Marke, die Ledertaschen und -accessoires produziert. Mit jedem verkauften Produkt unterstützen wir persönliche und professionelle Entwicklung und sichern das Grundrecht auf Bildung für alle. Wir investieren 3 % unseres Nettoumsatzes in Bildungsinitiativen und in unser Schulprojekt, die AMN School . Unser Fokus liegt darauf, die Geschichte unserer Kunden zu erzählen, denn wir glauben, dass jeder Mensch etwas Einzigartiges zu bieten hat. Gemeinsam schaffen wir eine Gemeinschaft, die Erfolgsgeschichten verfolgt, erreicht und teilt.

Executive Assistant to Founder & CEO

$90,000 - $110,000/yr

Job description: Executive Assistant to the Founder \& CEO of a private jet charter \& aircraft management company and a pharmaceutical manufacturing \& distribution business. Both operate in regulated environments. This is a hands-on, team-oriented organization. Titles do not define contribution. The right candidate works comfortably across all levels of the company and steps in where needed. Responsibilities:* Manage CEO's calendar, priorities, and daily workflow * Interface with the CFO regarding financial reporting * Compile financial and operational reports for CEO review * Track completion of CEO directives * Maintain organization within the CEO’s office during travel Requirements:* 5+ years supporting a Founder, CEO, or senior executive * Financially literate and able to understand P\&L statements, cash flow reporting, and key operating metrics * Sound judgment with appropriate escalation awareness * Highly organized, discreet, and accountable Benefits:* 401(k) * Health insurance * Life insurance

CEO Office Intern / Executive Assistant Intern (Technology & Automation Focus)

Job Title CEO Office Intern / Executive Assistant Intern (Technology \& Automation Focus) Reporting To Chief Executive Officer (CEO) Role Overview We are looking for a high-potential, intelligent, and highly motivated intern to work directly with the CEO’s office. This role is ideal for a top-performing fresh graduate or final-year university student who is eager to learn, take responsibility early, and operate in a fast-paced, high-trust environment. The intern will assist the CEO in organizing work, coordinating communication, handling confidential matters, and supporting execution across multiple stakeholders. This role offers exceptional exposure to leadership, decision-making, technology, and automation-driven operations. Key Responsibilities * Act as a support interface to the CEO, managing queries, follow-ups, and coordination with internal and external stakeholders * Handle emails, calls, scheduling, reminders, and task tracking on behalf of the CEO when required * Maintain strict confidentiality while dealing with sensitive information and communications * Organize documents, data, and action items using digital tools and structured workflows * Assist in research, preparation of notes, summaries, and execution follow-ups * Learn and actively use automation tools, AI tools, productivity systems, and integrations to improve efficiency * Support the CEO in driving tasks to closure across teams and departments * Take ownership of assigned responsibilities and work under pressure with minimal supervision Ideal Candidate Profile * University topper or academically strong graduate (fresh graduates or interns preferred) * High level of intelligence, curiosity, and eagerness to grow professionally * Comfortable working closely with senior leadership in a high-responsibility role * Strong organizational and communication skills * Ability to learn fast, adapt quickly, and work outside comfort zones * Strong interest in technology, automation, AI tools, and system integrations * Self-driven, disciplined, and highly dependable * Able to handle pressure, multitask, and manage priorities effectively Key Traits We Value * Confidential and trustworthy * Proactive and solution-oriented * Tech-savvy and automation-friendly * Detail-oriented with a structured mindset * Willing to be trained and coached intensively What This Role Offers * Direct mentorship and exposure to the CEO * Real-world experience in leadership, operations, technology, and automation * Opportunity to prove capability and grow into a long-term role based on performance * Fast learning curve and meaningful responsibility from day one Job Type: Internship Contract length: 3 months Application Question(s): * Your location? * Currently or completed bachelors or college in IT?

Executive Assistant

Executive Assistant Non-exempt Company Overview We are a fast-paced, growing three-location dealership group based in San Diego. Our CEO oversees multiple operations and initiatives simultaneously and is seeking a highly capable Executive Administrative Assistant to serve as a trusted partner in daily operations and strategic execution. Position Summary The Executive Administrative Assistant to the CEO will provide comprehensive administrative, organizational, and operational support in a high-intensity environment. This individual must be exceptionally professional, discreet, adaptable, and capable of pivoting at a moment’s notice. Essential Functions: * Provide primary administrative support to the CEO * Manage complex calendars, schedule meetings, and coordinate appointments. * Handle travel arrangements, including flights, accommodations, transportation and itineraries. * Drive to the airport to pick up and drop off guests. * Handle sensitive information with discretion; maintain confidentiality in all aspects of the role. * Coordinate communications across multiple locations. * Support executive projects and initiatives * Adapt quickly to changing priorities * Maintain satisfactory attendance. * Performs other related duties as assigned. Supervisory Responsibilities * None. Qualifications: Minimum Qualifications: * Fluent in English and Spanish * Valid driver’s license and safe driving record. * Willingness to sign a non-disclosure agreement (NDA) * Strong organizational, multitasking, and time-management skills with attention to detail. * Ability to handle sensitive information with discretion and confidentiality. * Ability to perform all essential functions of the job description. Preferred Qualifications: * 1 year experience working in business administration, Communications, or a related field. * Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools. * Experience using AI and comfortable using different types of technology * Strong written and verbal communication skills. * Problem-solving mindset with the ability to multitask and work under pressure. * Professional demeanor and ability to interact with senior executives and stakeholders. Physical Demands: * Frequently stands, walks, sits;uses hands;frequently reaches with hands and arms;frequently talks and hears. * Occasionally climbs or balances; occasionally stoops, kneels, crouches, squats or crawls. * Prolonged periods sitting at a desk and working on a computer. * The role may require flexibility in hours and the ability to handle a fast-paced work environment. Environment/Noise: * Office setting. * Climate controlled. * Noise level is quiet to moderate. Pay Range: $28 - $40 per hour

CEO Executive and Personal Affairs Assistant

$10 - $25/yr

Executive \& Personal Affairs Assistant to the CEO 1–3 Years Experience | Colorado Springs, CO | Full-Time | Ability to Obtain Top Secret Support high-velocity executive leadership where precision, discretion, and performance directly impact mission success. A Day in the Life – What You’ll Do * Manage and optimize the CEO’s complex personal and professional calendar across multiple time zones, ensuring seamless prioritization and zero missed objectives. * Prepare executive briefing materials, talking points, background research, and high-level correspondence for meetings with national leaders, C-Suite executives, and government officials. * Coordinate executive travel (local and national), logistics, contingency planning, and high-visibility events with flawless execution. * Support CEO brand presence, marketing initiatives, social media engagement, event coordination, and corporate materials management. Required Qualifications * 1–3 years supporting C-level executives in high-demand environments. * Experience operating in fast-paced, high-stakes organizations. * Exceptional organizational and time management skills. * Strong marketing and social media acumen. * Demonstrated ability to handle high levels of stress with composure. * Executive presence and polished professional demeanor. * Advanced proficiency in Microsoft Office Suite. * Advanced proficiency in Microsoft Teams. * Experience using CRM platforms. * Experience using scheduling and calendar management tools. * Ability to obtain a Top Secret security clearance. * Ability to travel 10–25% (local and national). * Ability to maintain strict confidentiality and handle sensitive information securely. Preferred Qualifications * Experience coordinating meetings with national leaders, senior government officials, and industry partners. * Experience preparing executive briefing materials and strategic communications. * Experience managing multi-time-zone executive calendars. * Experience coordinating executive offsites, national events, and industry conferences. * Experience supporting LinkedIn or professional brand management. * Experience coordinating event photography and media content. * Experience managing website updates and marketing collateral. * Experience tracking engagement metrics for executive communications. * Experience coordinating venue logistics, catering, A/V, security, and run-of-show documentation. * Experience managing ordering, inventory, packaging, and delivery of corporate marketing materials. * Experience overseeing household, property, or vendor coordination in a confidential executive setting. * Demonstrated ability to anticipate executive needs and proactively solve problems. High-Performance Culture Expectations * Thrives under intensity and high standards. * Executes quickly, precisely, and reliably. * Anticipates challenges before they surface. * Responds to change with agility and composure. * Demonstrates emotional maturity and executive presence at all times. * Maintains flexibility beyond traditional hours to support executive priorities. * Comfortable working alongside national leaders and senior government officials. What Success Looks Like (First 90 Days) * CEO calendar operates seamlessly with zero missed priorities. * Meetings are prepared with comprehensive briefing materials and research. * Confidential matters are handled with absolute discretion. * Demonstrates the ability to operate independently with sound executive judgment. Why Join Us You will operate at the highest levels of leadership, directly supporting mission-critical initiatives and national-level engagements. This role offers unmatched exposure, responsibility, and the opportunity to be a key driver behind executive effectiveness and organizational impact. #IND1

Executive Assistant to CEO

From $60/yr

Job Summary We are seeking a highly organised and proactive Executive Assistant to support the Chief Executive Officer (CEO). This role involves managing a wide range of administrative duties, coordinating schedules, and ensuring smooth communication across departments. The ideal candidate will possess strong organisational skills, excellent communication abilities, and proficiency in various office software. This is an excellent opportunity for an individual looking to develop their career in a dynamic corporate environment. Responsibilities * Manage and maintain the CEO’s calendar, scheduling appointments, meetings, and travel arrangements efficiently * Prepare and organise correspondence, reports, and presentations using Microsoft Office and Google Workspace * Handle incoming calls with professionalism, demonstrating excellent phone etiquette * Assist with data entry tasks and maintain accurate records software * Organise meetings, including preparing agendas, taking minutes, and following up on action items * Support general administrative functions such as filing, photocopying, and organising documents * Liaise with internal teams and external contacts to facilitate communication and coordination * Monitor deadlines and prioritise tasks to ensure timely completion of projects * Perform clerical duties including typing, document formatting, and maintaining office supplies * Oversea meetings and stand in during meetings * Oversee and implement various projects Experience * Proven administrative experience supporting senior executives or in a similar role * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications * Experience with QuickBooks or similar accounting software is desirable * Strong organisational skills with the ability to multitask effectively in a fast-paced environment * Excellent data entry skills with high accuracy and attention to detail * Previous office experience demonstrating familiarity with clerical tasks and office procedures * Exceptional phone etiquette and professional communication skills * Typing speed of at least 60 words per minute is preferred This position offers an engaging environment where organisational excellence and proactive support are valued. The successful candidate will play a vital role in ensuring the CEO’s operations run smoothly while gaining valuable experience within a professional setting. Job Type: Full-time Pay: £24,420.00-£30,000.00 per year Benefits: * Free parking * On-site parking Work Location: In person

Executive Assistant to CEO

From $401/yr

MIE is seeking a highly capable Executive Assistant to the CEO who functions less like a note-taker and more like an air traffic controller pushing tin—keeping meetings moving, schedules intact, and executives from colliding mid-air. You are the CEO’s operational counterweight: managing time, controlling flow, and stepping into meetings when needed—whether to welcome participants until the CEO arrives, keep things on track, or extract him when the meeting has served its purpose. “Everyone has a plan until they are punched in the mouth.” — Mike Tyson “Plans are nothing; planning is everything.” — Dwight D. Eisenhower Planning matters here—but rigidity does not. When the day goes sideways (and it will), you are expected to adapt calmly, reset expectations, and keep forward motion without drama. This is a fully on-site role in Fort Wayne. Daily physical presence, real-time judgment, and the confidence to manage senior people politely but firmly are essential. This is not a remote or hybrid position. Ranked Selection Criteria (Highest Priority First) 1. Availability \& Physical Presence (Non-Negotiable) * Based in or relocating immediately to Fort Wayne, IN * In the office daily * Flexible availability when schedules inevitably shift 2. Judgment, Authority \& Discretion * Trusted to represent the CEO before he enters the room * Comfortable setting boundaries with executives, partners, and vendors * Strong judgment under ambiguity Absolute discretion with sensitive information * 3. Executive Support at Pace * 5+ years supporting a CEO, founder, or senior executive * Proven ability to: * + Manage complex calendars + Control meeting flow + Anticipate problems before they become fires Unfazed by strong personalities and fast-moving environments * 4. Meeting Control \& Time Defense * Willing and able to: * + Join meetings early and welcome participants + Hold meetings on track until the CEO arrives + Step in to end or redirect meetings Signal when plans have broken and reset expectations + * Understands that protecting time is a leadership function 5. Operational \& Logistical Coordination * Experience coordinating couriers, runners, drivers, or similar support roles * Ability to manage a trusted body-man / logistics runner on behalf of the CEO Comfortable handling physical logistics and sensitive materials * 6. Multi-Executive Support * Provides EA support to other executives as capacity allows * Knows how to triage requests without diluting CEO support * Keeps leadership aligned without creating friction 7. Communication \& Organization * Clear, concise communicator * Comfortable delivering polite but firm messages * Highly organized, detail-oriented, and calm under pressure Key Responsibilities CEO Support (Primary Mission) * Own and defend the CEO’s calendar * Coordinate meetings, travel, and logistics * Join meetings early and set expectations * Manage meeting flow in the CEO’s absence * Step in to end or redirect meetings as needed * Coordinate a trusted courier / runner * Handle confidential matters with discretion Executive Team Support (Secondary) * Provide EA support to other executives as capacity allows * Assist with scheduling, preparation, and follow-ups * Prevent leadership bottlenecks before they form Operational Presence * Maintain strong situational awareness in the office * Act as a real-time extension of the CEO * Spot issues before they hit the runway The Ideal Candidate * Thinks in flow, not tasks * Calm when plans break * Polite, firm, and unflappable * Comfortable saying “we need to move” to senior people * Gets satisfaction from making time work * Knows that sometimes success is a clean exit, not a longer meeting * Confident, self starter, humble Why Join Us? At Medical Informatics Engineering, we offer more than just a job—we offer the opportunity to operate at the center of leadership and decision-making. This role is ideal for someone who takes pride in making time work, thrives in dynamic environments, and understands that sometimes success is a clean exit rather than a longer meeting. Our benefits include: * Competitive compensation * Comprehensive medical, dental, and vision insurance * 401(k) with company match * Paid time off * Quarterly bonus program Medical Informatics Engineering is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Executive Assistant - CEO’s Office Administration

Who We Are: At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse. Our global family now encompasses over 3

CEO Executive Assistant / Secretary

Reports To Chief Executive Officer / Senior Management Job Summary The Executive Assistant / Secretary provides high-level administrative and organizational support to senior executives. The role requires professionalism, discretion, strong communication skills, and the ability to manage multiple priorities efficiently while ensuring smooth daily operations of the executive office. Key ResponsibilitiesAdministrative \& Executive Support * Manage executive calendars, appointments, meetings, and travel arrangements * Act as the primary point of contact between executives and internal/external stakeholders * Prepare, review, and manage correspondence, reports, presentations, and official documents * Screen calls, emails, and requests, prioritizing urgent matters Meeting \& Coordination * Organize meetings, prepare agendas, take minutes, and follow up on action items * Coordinate with departments to ensure timely completion of executive tasks * Arrange conferences, events, and executive visits when required Documentation \& Records * Maintain organized filing systems (electronic and physical) * Handle confidential information with the highest level of discretion * Draft letters, memos, contracts, and official communications as required Office \& Operational Support * Support day-to-day office operations related to executive management * Monitor deadlines, commitments, and key deliverables * Assist in special projects and assignments as directed by management Qualifications \& Requirements * Bachelor’s degree or diploma in Business Administration or related field (preferred) * Proven experience as an Executive Assistant, Secretary, or similar role * Excellent written and verbal communication skills (English required; Arabic is a plus) * Strong organizational and time-management skills * Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) * Ability to work under pressure and manage multiple tasks * High level of professionalism, confidentiality, and attention to detail Key Competencies * Communication \& interpersonal skills * Problem-solving and initiative * Attention to detail * Confidentiality and integrity * Time management and multitasking Job Type: Full-time

Executive Assistant to the CEO

From $70,000/yr

Job Overview The Executive Assistant will be the primary support for the CEO, ensuring seamless coordination of daily activities, calendar management, and strategic administrative support. This role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. Your organizational skills and attention to detail will be essential in helping drive our mission forward while creating a positive and efficient work environment. Key Responsibilities: Executive Support for CEO (Primary Focus) * Proactively manage the CEO’s calendar, scheduling meetings, travel, and appointments with efficiency and foresight. * Act as the gatekeeper, prioritizing and screening incoming requests, correspondence, and calls. * Prepare executive-level presentations, reports, and briefing materials for meetings. * Coordinate internal and external meetings, including board meetings and leadership team gatherings. * Handle confidential and sensitive information with the utmost professionalism and discretion. * Ensure the CEO is well-prepared and informed for all engagements. * Organize and prepare materials for operational meetings, ensuring agendas and follow-ups are executed efficiently. * Liaise with dealership leaders and corporate departments to ensure smooth communication and workflow. Office \& Project Management: * Manage special projects as assigned, including event planning, executive offsites, and company-wide initiatives. * Oversee expense reports, invoices, and financial reconciliation for executive expenses. * Foster relationships with key stakeholders, both internally and externally. * Support HR, legal, and finance teams with document management and executive approvals as needed. Qualifications \& Requirements: * 5+ years of experience as an Executive Assistant supporting C-suite executives, preferably in a fast-paced or multi-location business environment. * Automotive industry experience is a plus but not required. * Outstanding calendar management and organizational skills. * Strong written and verbal communication skills, with the ability to draft professional correspondence and reports. * Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools. * High level of discretion and confidentiality. * Ability to anticipate needs, problem-solve, and adapt to shifting priorities. * A proactive, self-starter mentality with excellent attention to detail. * Ability to work in a fast-paced environment and manage multiple tasks simultaneously. Why Join Us? * Competitive salary and benefits package. * Opportunity to work closely with top executives and gain exposure to strategic decision-making. * Dynamic, fast-growing organization with a collaborative team culture. * Career growth opportunities within a leading auto group. If you are a highly organized, resourceful, and adaptable professional who thrives in an executive support role, we invite you to apply for this exciting opportunity! Job Type: Full-time Pay: $70,000.00 - $85,000.00 per year Benefits: * Dental insurance * Health insurance * Tuition reimbursement * Vision insurance Experience: * Executive Assistant supporting C-suite executives: 5 years (Required) * Automotive : 5 years (Required) Ability to Commute: * Pearl River, NY 10965 (Required) Work Location: In person

Executive Assistant to the CEO

$70,000 - $97,000/yr

Job Summary: ================ This position works under the guidance of the Director, Office of the President \& CEO to perform functions essential to the smooth day-to-day operation of the executive office, with a focus on supporting the work of the Chief Executive Officer and the Director, Office of the President \& CEO with specific responsibilities and functions. This role requires the highest level of reliability and flexibility in order to meet the demands, production timelines, and carry the workload generated by the President and CEO. Additionally, the role also requires a high degree of professional maturity as there is a substantial volume of sensitive data/information requiring both confidentiality and discretion. Key Responsibilities \& Duties: =================================== * Manage the schedule of the President \& CEO. Schedule internal and external meetings and conferences while proactively balancing time zones. Monitors calls and take minutes * Coordinate CEO personal calendar to ensure effective and timely management of schedule requiring creativity and latitude and coordination across personal and business schedules. * Serve as Executive assistant to the CEO and the Director, Office of the President \& CEO arranging extensive travel, maintaining contacts and calendar, preparing expense reports, and special research on projects as assigned * Serve as a backup to the CEO Officer Director in his/her absence. This may include responsibilities such as manage CEO correspondence, briefings, and organization of meetings, functions, and conferences * Manage deliverable items for meetings and events, including preparations of relevant materials by Executives * Organize physical meetings for CEO, including booking rooms, ordering catering, providing audio visual support, and other support services as needed * Coordinate logistics of department activities with meetings team for ICANN public meetings, executive team meetings, and other necessary requirements. * Work with ICANN org and Board on scheduling meetings, board workshops, and ensuring materials and agenda for calls and meetings. Travel / Expenses Management: ================================= * Book travel, including lodging, flights, car service and any passport/visa requirements needed for international travel for CEO. * Support the CEO and Director travels in different time zones using extensive experience and judgment * Proactively follows up, communicates and manages any changes to schedule. * Monitor and troubleshoots issues related to travel such as canceled flights, hotel room extensions, and other travel-related concerns. * Prepare and submits expense reports related to travel and other day-to-day activities in a timely manner. General Administration: =========================== * Draft communication items, including blogs, emails and agendas * Prepare executive responses to routine memos, letters, or correspondence. * Prepare reports, collects and analyzes information; prepares presentations. Performs routine administrative duties for the department including filing, monitoring emails and data retrieval * Proactive in supporting department lead to obtain closure on deadlines. Liaise and coordinate with Director to ensure tasks are carried out and delivered in a timely manner * Create and maintains spreadsheets, manuals, presentations, communication materials * Liaison with other departments and executives to coordinate efforts * Act as central point of contact for the coordination and activities and establish excellent working relationships with key stakeholders, including the executive team, Board of Directors, and key members of the ICANN constituencies * Other duties as assigned or requested Required Knowledge, Skills, and Abilities (KSAs): ===================================================== (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions) * Must be well organized and experienced in use of all office systems and software, with a preference for skills in Word, Excel, Outlook Adobe Professional, and PowerPoint * Ability to work flexibly across global time zones, including providing occasional off-hour support as required in a multinational operating environment * Excellent English drafting ability and communication skills, both oral and written; proficiency level and experience of drafting emails and letters for review * Writing and editing skills, including document formatting and creation of tables, charts and process maps * Strong interpersonal skills and ability to establish and maintain effective working relations with people in a multicultural, multiethnic environment with sensitivity and respect for diversity * Ability to communicate, coordinate and work effectively with geographically distributed staff * Detail-oriented and ability to multi-task and to work independently * Ability to solve complex issues in an ambiguous environment * Effective management of time and resources. The ability to be a self-starter, creative, detail-oriented, flexible and pro-active member of the team * Strong work ethic, positive attitude and team orientation * Ability to multitask and set priorities * Strong sense of urgency and dedication to task * Ability to develop and maintain efficient organizational systems * Proven problem solving skills * Ability to work independently and proactively * Ability to meet deadlines, working accurately and efficiently * Excellent interpersonal and communications skills * Mastery of MS Office programs: Excel, Word, PowerPoint * Global perspective * Strong follow-up skills to keep departmental deadlines on track. * Demonstrated ability to: schedule across multiple stakeholders, time zones, coordinate travel arrangements; compose summaries and other written communication; process invoices and contracts; multi-task * Ability to handle confidential matters with discretion * Proactive in planning, ensuring availability of relevant agenda and materials for meetings and calls. * Preperations / compilation of briefing materials as needed for travel. * Ability to work in a flexible, fast paced, dynamic environment. * Curiosity and passion for the development of the Internet Education and Experience Requirements: ========================================== * Bachelor's Degree required * Minimum eight (8) years related senior executive administrative experience or equivalent supporting senior level management * Experience in supporting senior executive for domestic and international travel. * Specialized training in procurement systems; Concur or similar expense systems; familiar with meeting scheduling system or software; Language ============ * Fluency, both written and spoken, in English is required * ICANN is a global organization that values diversity; preference will be given to candidates with demonstrated skills in additional languages besides English Working Conditions \& Physical Requirements: ================================================ * Work is performed in a normal office environment with limited privacy and some exposure to background noise * Work in a normal office environment may also at times require using zoom or other virtual means of engagement. * Working environment across time zones requires flexiblity in schedule and managing time zones. * Work and performing duties requires ability to travel domestically or internationally as needed for ICANN mtgs. * While performing the duties of this job, the employee is frequently required to stand and walk. The employee regularly is required to sit. The employee is frequently required to talk or hear; use hands and arms to reach, handle or feel. * The employee may occasionally lift and/or move up to 25 pounds Targeted Base Salary Low: USD 70,000 + 10% Bonus + Benefits Targeted Base Salary High: USD 97,000 + 10% Bonus + Benefits Note: The salary range provided here is a general estimation for the position at the time of posting based on the primary location. Salary ranges vary based upon geographic regions and countries. Final compensation packages take into consideration of a variety of factors including but not limited to a candidate’s location, work experience, knowledge, skills and other compensable factors.

Executive Assistant to CEO

From $10/yr

Berry Law is seeking a highly organized and proactive Executive Assistant to work directly with the Chief Executive Officer, playing a critical role in advancing strategic initiatives, optimizing executive effectiveness, and helping move the organization forward through strong operational support and coordination Position Overview The Executive Assistant to the CEO provides high-level administrative, operational, and strategic support to the Chief Executive Officer of a growing law firm. This role goes beyond traditional executive assistance and includes direct support for the CEO’s work as a public speaker and podcast host. The ideal candidate is highly organized, technologically savvy, proactive, and capable of managing complex priorities with discretion, professionalism, and sound judgment in a fast-paced, high-visibility environment. Key Responsibilities Executive \& Administrative Support * Provide comprehensive support to the CEO, managing day-to-day administrative and operational needs * Manage, monitor, and prioritize all CEO email communications, ensuring timely responses, appropriate delegation, and follow-up aligned with the CEO’s priorities * Manage a complex and dynamic calendar, including firm leadership meetings, legal-industry commitments, speaking engagements, travel, and media appearances * Serve as the primary gatekeeper for the CEO, screening and prioritizing requests and communications * Prepare agendas, briefing materials, presentations, and follow-up action items for meetings and initiatives * Coordinate domestic and occasional international travel, including itineraries, logistics, and expense tracking * Handle confidential, sensitive, and privileged information with the highest level of discretion * Support internal firm initiatives, leadership projects, and strategic priorities as assigned Public Speaking \& Media Support * Coordinate logistics for speaking engagements, conferences, and events, including travel, contracts, deadlines, AV requirements, and materials * Track speaking opportunities, submissions, confirmations, and post-event follow-up * Prepare and organize speaker packets, media kits, outlines, slides, and supporting materials in coordination with internal teams or external partners * Manage contracts, invoices, and timelines related to speaking engagements Podcast Support * Coordinate podcast recording schedules, guest bookings, and production timelines * Manage guest outreach, confirmations, releases, and follow-up communications * Assist with episode planning, content organization, and show notes * Coordinate with editors, producers, and marketing teams to ensure timely production and release Communication, CRM \& Project Support * Act as a liaison between the CEO and firm leadership, staff, clients, vendors, and external partners * Draft, edit, and manage professional correspondence and communications * Maintain and manage CRM systems, ensuring data accuracy, organization, reporting, and workflow support * Track deadlines, deliverables, and commitments to ensure accountability and timely completion * Support project management efforts across executive, media, and firm initiatives * Ensure all CEO projects cross the finish line on time by implementing the 10-80-10 rule for project management Qualifications * Bachelor’s degree required; MBA or experience as an Aide-De-Camp preferred * PMP (Project Management Professional) certification preferred * Experience as an executive, law firm administrator, paralegal or executive assistant preferred * Exceptional organizational, time-management, and multitasking skills * High digital literacy, with the ability to quickly learn and leverage new tools, platforms, and systems * Experience managing and maintaining a CRM, including data integrity and reporting * Strong written and verbal communication skills * High level of professionalism, discretion, and judgment * Proficiency with Microsoft Office, Google Workspace, calendar management tools, virtual meeting platforms, and collaboration software * Experience supporting public-facing executives, speakers, or content creators is a strong plus Personal Attributes * Proactive, resourceful, and solutions-oriented * Comfortable working with a high-visibility executive and shifting priorities * Calm under pressure with exceptional attention to detail * Collaborative, service-minded, and highly dependable Why Join Us * Work closely with a dynamic CEO shaping the strategic direction of a growing law firm * Exposure to executive leadership, media, public speaking, and podcast initiatives * Opportunity for professional growth and expanded responsibility within a mission-driven organization Be a Part of a Winning Team: * Recognized by Inc. Magazine's 5000 fastest-growing companies for six consecutive years, Law Firm 500 for five years in a row, Inc.'s 2023 Best in Business for Veteran Support, Department of Labor Hire Vets award, and the Secretary of Defense Pro-Patria award. * 2023 Military Times Best for Vets: Employers List * Comprehensive health insurance (medical, dental, vision) * 401(k) retirement plan with employer matching * Generous paid time off (PTO) and paid holidays Berry Law is an equal opportunity employer.

Executive Assistant to the CEO

$48,000 - $55,000/yr

Better Family Life, Inc. (BFL) is a leading nonprofit organization dedicated to strengthening families and communities through cultural, educational, economic, and social services. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to the CEO to join our team. This pivotal role provides direct support to the Chief Executive Officer, serving as a trusted partner in ensuring the smooth and efficient operation of the CEO’s office and the organization at large. Key Responsibilities * Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel. * Prepare and edit correspondence, reports, presentations, and other professional documents. * Serve as a primary point of contact between the CEO and internal/external stakeholders, ensuring timely communication and follow-through. * Manage board relations: schedule meetings, prepare agendas, compile materials, and record minutes. * Conduct research, collect data, and prepare background information to support strategic initiatives. * Maintain confidentiality while handling sensitive information with the utmost discretion. * Support organizational events, projects, and initiatives as assigned by the CEO. Qualifications * Bachelor’s degree preferred; equivalent professional experience considered. * Minimum 5 years of experience as an executive assistant, preferably in nonprofit or mission-driven organizations. * Strong organizational, project management, and problem-solving skills. * Excellent written and verbal communication skills. * Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration platforms (Zoom, Teams, etc.). * Ability to manage multiple priorities in a fast-paced environment with a high level of professionalism. * Commitment to the mission, values, and vision of Better Family Life. Why Join Us? At Better Family Life, we don’t just talk about change—we live it. As part of our team, you will: * Work closely with visionary leadership. * Play an active role in advancing impactful community programs. * Be part of a collaborative, passionate, and mission-driven culture. How to Apply Interested candidates should submit a resume and cover letter detailing their experience and interest in the role to hr@betterfamilylife.org. Job Type: Full-time Pay: $48,000.00 - $55,000.00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Flexible schedule * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Vision insurance Work Location: In person

Executive Assistant to CEO

From $25,000/yr

Job Title: Assistant to CEO Location: Vasai East - Maharashtra Reporting To: Chief Executive Officer (CEO) Job Summary The Assistant to CEO will provide high-level administrative, coordination, and strategic support to the CEO. This role requires strong organizational skills, confidentiality, business understanding, and the ability to manage multiple priorities while acting as a key liaison between the CEO and internal/external stakeholders. \\\\\\\ Key Responsibilities Executive Support * Prepare meeting agendas, presentations, reports, and MOM (Minutes of Meeting) * Handle confidential information with discretion and professionalism Communication \& Coordination * Act as a point of contact between the CEO and departments, clients, vendors, and board members * Draft and review emails, letters, notices, and official communications * Follow up on action items and ensure timely closure Business \& Strategic Support * Assist in tracking business KPIs, projects, and strategic initiatives * Coordinate with department heads for reports, data, and updates * Support planning, reviews, audits, and management meetings Documentation \& Reporting * Maintain organized records, files, contracts, and documents * Prepare MIS reports, presentations, and dashboards for leadership review * Support compliance, policy implementation, and internal processes General Administration * Support special projects and ad-hoc assignments from the CEO * Ensure smooth day-to-day operations related to the CEO’s office \\\\\\\ Skills \& Competencies * Excellent communication skills (written \& verbal) * Strong organizational and time-management skills * High level of confidentiality and integrity * Proficient in MS Office (Excel, PowerPoint, Word, Outlook) * Ability to work independently and under pressure * Problem-solving and coordination skills \\\\\\\ Qualification \& Experience * Bachelor’s degree in Management * 3–6 years of experience as Executive Assistant in any manufacturing organization * Only Male Candidate Prefer Job Types: Full-time, Permanent Pay: ₹25,000.00 - ₹50,000.00 per month Benefits: * Health insurance * Provident Fund Work Location: In person

Executive Assistant

From $60,000/yr

Chemco Ireland Ltd is seeking an exceptional Executive Assistant to support our CEO in a senior‑level, high‑impact role at the centre of our organisation. This position provides high‑quality administrative, organisational, and strategic support, acting as a trusted partner to the CEO across day‑to‑day responsibilities, long‑term priorities, and interactions with internal and external stakeholders. As Executive Assistant, you will manage complex schedules, communications, and projects while demonstrating outstanding discretion, professionalism, and judgement. You will build strong, collaborative relationships and operate as an extension of the CEO - anticipating needs, supporting strategic initiatives, and contributing to the overall effectiveness of the leadership team. In addition to direct support for the CEO, this role also plays a key part in coordinating and supporting the wider Executive and Senior Leadership Team, ensuring seamless communication, alignment, and operational efficiency across the leadership group. Core Responsibilities: Executive Support: * Manage complex and dynamic calendars, meetings, and scheduling priorities. * Prepare agendas, briefing packs, minutes, and executive summaries to support informed decision -making. * Handle confidential correspondence and ensure timely follow‑up on key actions and commitments. * Coordinate domestic and international travel, itineraries, and logistics. * Oversee expenses, budget tracking, and administrative reporting. * Provide executive level administrative and coordination support to the wider Executive Team and Senior Leadership Team as required, as part of ongoing leadership coordination. Communication \& Stakeholder Management: * Draft, edit, and proofread communications, presentations, and reports. * Serve as a key point of contact for internal and external stakeholders, including senior leaders, board members, clients, and partners. * Ensure smooth information flow between the CEO and the wider organisation. * Build strong, collaborative relationships across the business to support effective communication and alignment. Strategic, Project \& Operational Support: * Support the CEO with strategic initiatives, research, and preparation of analysis or recommendations. * Assist with planning and coordination of leadership meetings, workshops, and company events. * Track progress on key projects and ensure deadlines and priorities are met. * Identify opportunities to streamline administrative processes and enhance operational efficiency. * Contribute to cross-functional leadership projects and provide operational support to senior leaders where required. Office \& Team Coordination: * Support onboarding and integration of new senior hires where relevant. * Coordinate internal communications and updates on behalf of the CEO. * Maintain accurate records, documentation, and compliance‑related materials. * Act as a central coordination point for the Executive and Senior Leadership Team, ensuring alignment and smooth day-to-day operations. Leadership, Partnership \& Discretion: * Act as a trusted advisor and extension of the CEO, anticipating needs and proactively addressing issues. * Exercise sound judgement, confidentiality, and diplomacy at all times. * Prioritise competing demands and manage sensitive information with absolute discretion. * Represent the CEO and Executive Team professionally and uphold the highest standards of integrity and organisational values. Competencies: * Bachelor’s degree in Business, Administration, Communications, or a related field (preferred). * Additional certifications such as Executive PA Diploma, Project Management, or Advanced MS Office are an advantage. * Significant experience supporting senior leadership or C‑Suite executives. * Background in a corporate, fast‑paced, or highly confidential environment. * Proven track record of managing complex workloads and high‑level responsibilities. * Exceptional organisational and time‑management skills. * Outstanding written and verbal communication abilities. * High level of discretion, confidentiality, and professionalism. * Advanced proficiency in MS Office, calendar/inbox management tools, travel/expense systems, and CRM/project platforms. * Strong judgement, decision‑making, and stakeholder management skills. * Personable, proactive, and able to build strong, trusting relationships. * Resilient, adaptable, and comfortable navigating ambiguity. Our Vision Everyone at Chemco is united behind a vision of our company growing and evolving as we march towards the future. We have built our company on strong family foundations and as our team expands, new members introduce new expertise, new experiences, and new insights, further strengthening our business. We recognize that we are only as strong as our team members and so we will continue to search out, recruit and develop exceptional talent. If this sounds like a position, you would be interested in please apply with CV and details of relevant qualifications. Chemco Ireland Ltd is committed to recruiting people with the right skills, expertise and qualifications that contribute positively to the values and aims of the company. Chemco Ireland Ltd is an equal opportunities employer, we welcome applications from all qualified individuals and are committed to building an inclusive workplace. Offer of employment is subject to two satisfactory reference checks, a pre-employment medical assessment, and any additional pre-employment checks that may be required. Please review our Privacy Policy on our website for more information about how we process your application and data. Chemco is committed to an inclusive recruitment process. If you require any reasonable accommodations during the application or interview stages, please let us know. Job Types: Full-time, Permanent Pay: €60,000.00-€80,000.00 per year Benefits: * Bike to work scheme * Company events * Company pension * Employee assistance program * On-site parking * Sick pay * Wellness program Application question(s): * How many years of Executive Assistant or senior administrative experience do you have? * Have you previously supported more than one senior leader or an executive leadership team? * Are you located within a commutable distance of Damastown, Dublin15? Work authorisation: * Ireland (required) Work Location: In person

Executive Personal Assistant to the CEO

$70,000 - $100,000/yr

Executive Personal Assistant to the Founder \& CEO Location: Downtown Brighton, MI | Full-Time | High-Responsibility Role Foguth Financial Group is a nationally recognized investment advisory and wealth management firm headquartered in Downtown Brighton, Michigan. We are seeking a highly capable Executive Personal Assistant to support our Founder \& CEO, Michael Foguth — a high-performing entrepreneur, author, and leader of multiple companies. This is a fast-paced, high-impact position for someone who thrives in a dynamic environment, anticipates needs before they arise, and operates with the urgency, precision, and discretion required to support an executive with a packed schedule, significant business responsibilities, and a large family. If you are ambitious, organized, proactive, and energized by being “two steps ahead,” this role offers a unique opportunity to work directly with a nationally visible CEO and play an integral part in his daily efficiency and success. What You’ll Do (Core Responsibilities) Executive \& Personal Support * Manage and protect the CEO’s calendar with a proactive, forward-thinking approach * Anticipate needs, prepare for upcoming obligations, and remove obstacles before they arise * Screen and route incoming calls, emails, visitors, and requests (personal + professional) * Handle urgent or time-sensitive changes, including occasional after-hours requests (e.g., travel adjustments) * Coordinate all travel arrangements — business, personal, and family — including itineraries, logistics, and changes * Serve as liaison between the CEO and internal staff, family members, external partners, and vendors Family \& Household Management * Coordinate schedules, appointments, and projects involving the CEO’s family * Manage relationships with contractors, service providers, and residential project teams * Monitor inventories, manage returns, track credits, and oversee household operational needs Administrative \& Operational Excellence * Schedule and prepare for meetings, events, and conferences * Take notes, track action items, and follow up on task completion * Maintain confidentiality of highly sensitive information at all times * Support miscellaneous personal tasks and requests to keep the CEO’s day running smoothly * Work closely with the main office to execute day‑to‑day needs Note: Up to 80% of this role’s daily tasks support the CEO’s personal and family‑related needs, with the remaining 20% of the time focused on professional responsibilities across multiple companies. What Success Looks Like You are: * Always two steps ahead * Calm under pressure and able to pivot quickly * Extremely organized with impeccable follow-through * Confident handling high expectations and high responsibility * Comfortable supporting a fast-moving executive with a demanding schedule * A natural problem-solver who jumps in wherever needed Must-Have Skills \& Experience * Microsoft Outlook \& Microsoft 365 Super User * Exceptional written and verbal communication * Strong attention to detail and accuracy * Ability to manage competing priorities with efficiency * Proactive, resourceful, and capable of independent decision-making * Experience supporting executives or high-net-worth individuals (preferred but not required) This Role Is NOT for Everyone This role is demanding and fast-paced. It requires: * Comfort with occasional after-hours requests * Ability to manage both personal and professional responsibilities * A mindset of ownership rather than “task completion” * High discretion, loyalty, and professionalism * A willingness to handle a wide range of requests, both big and small If you thrive in high-performance environments and enjoy being indispensable to an executive’s daily success, you will excel here. Benefits Include: * Health, Dental and Vision Benefit Options * 401k with Company Match * Bonus Compensation Program * Eligibility for Company Vehicle * Employee Nutrition Program * Other Perks specific to Foguth Financial Group Other Relevant Titles: Executive Personal Assistant, Personal Assistant to CEO, Executive \& Family Assistant, Family Office Personal Assistant, Senior Executive Assistant, Executive Operations Assistant, Executive Scheduler, Personal Chief of Staff, Household Personal Assistant, CEO Support Manager. Job Type: Full-time Pay: $70,000.00 - $100,000.00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Health insurance * Paid time off * Referral program * Vision insurance Application Question(s): * What are your compensation expectations for this role (salary or hourly rate)? Ability to Commute: * Brighton, MI 48116 (Required) Work Location: In person

Executive Assistant to the CEO | Bookyourdata

$110,000 - $160,000/yr

How to Apply(A "Loom" Video Required: Please Read): We want to hear your story! Here’s how to stand out: Create a short Loom video (2-3 minutes) introducing yourself. * In the video, explain: * Your background and relevant experience. * Why you’re excited about working with Bookyourdata. * How you can contribute to the CEO’s success. What you learned about us after Googling “Bookyourdata” and why you think you’re the right fit for this role. (Pro Tip: Please do your research about our company and create your own loom video.)* Salary Range: $110,000 – $160,000 per year + performance bonuses About Us: At Bookyourdata, we’re revolutionizing how businesses connect with their audiences. We deliver ready-to-use, verified email lists that fuel powerful marketing campaigns for companies around the globe. Trusted by industry leaders, we pride ourselves on providing data solutions that truly make a difference. The Opportunity: We’re looking for a highly organized and proactive Executive Assistant to the CEO who can help drive efficiency and manage day-to-day operations. This is a unique opportunity to work closely with a visionary leader while contributing to a fast-growing company. You’ll not only be the right-hand person to the CEO but also play a key role in ensuring the team operates smoothly and effectively. Key Responsibilities: * Manage the CEO’s daily schedule, including meetings, travel arrangements, and key deadlines. * Serve as the first point of contact for internal and external communications on behalf of the CEO. * Prepare reports, presentations, and materials for meetings. * Handle administrative tasks, including email management and follow-ups. * Coordinate with different departments to ensure seamless communication and project execution. * Provide input on process improvements and help optimize the CEO’s workflow. * Act as a brand ambassador by ensuring all interactions align with Bookyourdata’s mission and values. What We’re Looking For: * 3+ years of experience in an Executive Assistant or similar administrative role. * Exceptional organizational skills and the ability to multitask in a fast-paced environment. * Strong verbal and written communication skills. * Tech-savvy, with proficiency in tools like Google Workspace, Slack, and project management software. * A proactive mindset, with a passion for problem-solving and driving efficiency. * High level of discretion and confidentiality. * Bonus: Experience working in a remote environment or with a CEO. Why Join Us? Competitive Compensation: A generous salary package with performance-based bonuses. Unlimited Paid Time Off (PTO): We trust you to manage your time and deliver results. Flexible Working Hours: Work when you’re most productive—no rigid schedules. Work From Anywhere: Be part of a global team while working remotely. Travel Perks: Opportunities to accompany the CEO to exciting locations for events and meetings. Professional Development: Access to online courses, certifications, and training to enhance your skills. Recognition \& Rewards: Monthly and quarterly rewards for exceptional performance. Home Office Allowance: We’ll help you create a comfortable workspace. Wellness Stipend: Annual allowance for fitness, wellness, or hobbies. Growth Opportunities: A chance to grow with a dynamic company disrupting the email marketing industry. Networking Opportunities: Work closely with industry leaders and expand your professional network. Ready to Apply? Take the first step toward joining Bookyourdata today! Show us your initiative and creativity by submitting your application now. Job Type: Full-time Pay: $110,000.00 - $160,000.00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Flexible schedule * Health insurance * Paid time off * Parental leave * Professional development assistance Education: * Bachelor's (Preferred) Experience: * Microsoft Excel: 3 years (Required) * Microsoft Powerpoint: 3 years (Required) Language: * English (Required) Work Location: Remote

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