Executive Assistant to the President & CEO

The Executive Assistant to the President and Chief Executive Officer (CEO) is mission\-critical to the President \& CEO’s success, serving as more than a traditional administrative support role. This position requires a partner who can anticipate needs, manage complex logistics, and ensure the President \& CEO can focus on driving Christianity Today’s (CT) mission forward. The ideal Executive Assistant will be a proactive problem\-solver who can seamlessly manage intricate schedules, communications, and operational details. This high\-profile role involves navigating complex partnerships, developing thought leadership content, and representing CT through speaking engagements, media interviews, and written publications. **Functions and Responsibilities** Executive Support * Manage complex calendars, strategically balancing meetings, events, and essential work margins * Serve as the primary communication gateway, handling correspondence and appointments with discretion and professionalism * Represent CT and the President \& CEO in communications when appropriate, maintaining the highest standards of professional representation Relationship Management * Act as a strategic liaison between the President \& CEO and internal/external ministry partners, including Board of Directors, President’s Council and major donors * Facilitate relationship management with the President \& CEO’s direct reports and convene senior administrators to ensure alignment and collegiality * Coordinate and prepare for high\-profile speaking engagements, including but not limited to: * Researching and vetting speaking opportunities * Managing event logistics and travel arrangements * Preparing background materials and presentation support * Support media interactions by helping prepare talking points, scheduling interviews, and managing related logistics Project and Event Management * Plan and execute domestic and international travel arrangements * Coordinate internal and external meetings, including but not limited to: * Mission Advancement fundraising events * One\-on\-one sessions * Annual strategy sessions * All\-staff retreats * Regional events, interfacing with external contractors as needed Expenses and Financial Documentation * Manage and process expense reports, ensuring accuracy, proper documentation, and timely submission for monthly recording and reimbursement * Prepare and reconcile monthly expense reports for assigned departments, adhering to company policies and budget codes * Monitor and maintain accurate financial records related to executive expenses, including tracking expenditures against budgets and flagging any variances * Coordinate and complete detailed expense reporting, including gathering receipts, inputting data into systems (e.g., Concur and Bill), and ensuring all necessary approvals are obtained Administrative Excellence * Develop and implement efficient documentation and administrative systems * Provide comprehensive meeting support through detailed notetaking and follow\-up * Assist with special projects that advance the organization's strategic goals * Perform additional job\-related duties as assigned **Requirements** Education and Experience * Proven experience as an executive assistant or high\-level administrator * High school diploma required; college degree preferred * Demonstrated proficiency with technology and emerging work tools * Strong alignment with CT's mission and Christian values Core Competencies * Exceptional verbal and written communication skills * Advanced planning and time management capabilities * Proficiency in office management systems and business procedures * Advanced technological skills, including calendar and communication apps * Emerging knowledge of AI tools to enhance workflow efficiency Professional Attributes * Proactive and self\-motivated with exceptional initiative * Meticulous attention to detail * Adaptable and resilient in a dynamic work environment * Highly trustworthy with sensitive and confidential information Job Type: Full\-time Pay: $75,000\.00 \- $80,000\.00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Employee discount * Flexible schedule * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Parental leave * Referral program * Retirement plan * Vision insurance People with a criminal record are encouraged to apply Work Location: Remote