Executive Assistant to CEO

We are looking for a versatile and proactive Executive Assistant to CEO who plays a vital role in supporting the CEO, ensuring smooth day\-to\-day operations, and managing communication and coordination across teams and stakeholders. This position combines high\-level administrative expertise with strong project management and digital communication skills. The ideal candidate is organized, proactive, and able to manage dynamic responsibilities while maintaining professionalism and confidentiality. **Key Responsibilities** **1\. Executive \& Administrative Support** * Manage the CEO’s daily schedule, calendar, appointments, and travel arrangements. * Prepare meeting materials, presentations, briefing notes, and reports. * Handle confidential correspondence, emails, phone calls, and documentation. * Maintain organized filing systems, databases, and record archives. * Anticipate requirements, prioritize tasks, and ensure smooth workflow for the CEO’s office. **2\. Meeting, Conference \& Project Coordination** * Coordinate and execute meetings, conferences, and special projects, including preparing agendas, recording minutes, tracking action items, and ensuring timely follow\-ups. * Monitor progress across multiple initiatives to ensure deadlines and deliverables are met. * Manage stakeholder coordination and documentation for internal and external engagements. **3\. Communication \& Stakeholder Management** * Serve as the primary point of contact between the CEO and internal/external stakeholders. * Screen, prioritize, and respond to communications on behalf of the CEO. * Facilitate effective information flow between the CEO and executive leadership. * Support the preparation of official correspondence and presentations. **4\. Office \& Operational Support** * Oversee office operations, ensuring availability of supplies, equipment, and resources. * Collaborate closely with administrative staff to maintain efficient workflows. * Ensure the CEO’s office environment functions smoothly and professionally. **5\. Event \& Social Media Coordination Support** * Support the planning and execution of corporate events and meetings. * Collaborate with the design and marketing team to ensure timely creation and scheduling of posts. * Assist in aligning internal teams for events, and communication initiatives. **Education \& Experience** * Bachelor’s degree in Business Administration, Management, or a related field. * 1–2 years of experience in executive support or coordination roles (corporate experience preferred). * Female candidates are strongly encouraged to apply **Skills \& Attributes** * A true all\-rounder who can adapt quickly and manage multiple tasks confidently. * Strong organizational, communication, and people skills. * Proactive problem\-solver who can work independently and take initiative. * Strong interpersonal skills and ability to collaborate with diverse teams. * Demonstrated ability to handle confidential information with discretion. **We Offer:** * Market Competitive Salary * Medical coverage for Self \& Dependents * Company Stocks Sharing Plans * Gratuity * Annual Travel Allowance * Opportunity to work in a collaborative and innovative environment. * Direct exposure to senior leadership and strategic decision\-making **Location**: Karachi (Onsite) **Note:** Please apply only if you meet the specified requirements. Job Type: Full\-time Education: * Bachelor's (Required) Experience: * Executive Assistant: 1 year (Required) Location: * Karachi (Required) Work Location: In person