Executive Assistant to the CEO

**Job Overview** The **Executive Assistant** will be the primary support for the **CEO**, ensuring seamless coordination of daily activities, calendar management, and strategic administrative support. This role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast\-paced environment. Your organizational skills and attention to detail will be essential in helping drive our mission forward while creating a positive and efficient work environment. **Key Responsibilities:** **Executive Support for CEO (Primary Focus)** * Proactively manage the **CEO’s calendar**, scheduling meetings, travel, and appointments with efficiency and foresight. * Act as the **gatekeeper**, prioritizing and screening incoming requests, correspondence, and calls. * Prepare executive\-level presentations, reports, and briefing materials for meetings. * Coordinate internal and external meetings, including board meetings and leadership team gatherings. * Handle confidential and sensitive information with the utmost professionalism and discretion. * Ensure the CEO is well\-prepared and informed for all engagements. * Organize and prepare materials for operational meetings, ensuring agendas and follow\-ups are executed efficiently. * Liaise with dealership leaders and corporate departments to ensure smooth communication and workflow. **Office \& Project Management:** * Manage special projects as assigned, including event planning, executive offsites, and company\-wide initiatives. * Oversee expense reports, invoices, and financial reconciliation for executive expenses. * Foster relationships with key stakeholders, both internally and externally. * Support HR, legal, and finance teams with document management and executive approvals as needed. **Qualifications \& Requirements:** * **5\+ years of experience** as an Executive Assistant supporting C\-suite executives, preferably in a fast\-paced or multi\-location business environment. * **Automotive industry experience** is a plus but not required. * Outstanding **calendar management** and organizational skills. * Strong **written and verbal communication** skills, with the ability to draft professional correspondence and reports. * Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools. * High level of **discretion and confidentiality**. * Ability to anticipate needs, **problem\-solve**, and adapt to shifting priorities. * A proactive, **self\-starter mentality** with excellent attention to detail. * Ability to work in a **fast\-paced environment** and manage multiple tasks simultaneously. **Why Join Us?** * Competitive salary and benefits package. * Opportunity to work closely with top executives and gain exposure to strategic decision\-making. * Dynamic, fast\-growing organization with a collaborative team culture. * Career growth opportunities within a leading auto group. If you are a highly organized, resourceful, and adaptable professional who thrives in an executive support role, we invite you to apply for this exciting opportunity! Job Type: Full\-time Pay: $70,000\.00 \- $85,000\.00 per year Benefits: * Dental insurance * Health insurance * Tuition reimbursement * Vision insurance Experience: * Executive Assistant supporting C\-suite executives: 5 years (Required) * Automotive : 5 years (Required) Ability to Commute: * Pearl River, NY 10965 (Required) Work Location: In person