Office Assistant Jobs

Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

Personal Assistant to Chief Executive Officers

From $10/yr

KEY PURPOSE OF THIS POSITION The Personal Assistant to the Chief Executive Officers plays a pivotal role in ensuring the seamless operation of the Office of the CEO. This position provides high-level executive, administrative, and strategic support, enabling the CEOs to focus on organisational leadership, strategic direction, and key business priorities. Responsibilities: * Provide comprehensive support and assistance to the Chief Executive Officers (CEO) in managing their daily activities, optimising their time, and enhancing their effectiveness as a leader. * Serve as a gatekeeper for the CEO, screening and managing incoming communication such as emails, phone calls, and correspondence, and ensure that the CEO stays informed of important messages while filtering out less critical information. * Maintain the confidentiality and integrity of sensitive information and discussions, exercising discretion and diplomacy in handling confidential matters. * Play a crucial role in facilitating smooth operations within the Office of the CEO, managing diverse administrative duties, and enabling the CEO to focus on strategic priorities. * Assist in coordinating and managing projects, initiatives, and special assignments led by the CEO, ensuring smooth execution and follow-up on action items. * Provide strategic support to the CEO by conducting research if required, preparing reports, drafting speeches, briefings or project proposals as requested. * Serve as a primary point of contact for internal and external communications addressed to the CEO, screening and prioritising messages while maintaining clear channels of communication. * Anticipate and address challenges and obstacles proactively, finding solutions and ensuring that the CEO's priorities are effectively addressed. * Represent the CEO and the organisation professionally in interactions with stakeholders at professional events and functions, embodying the values and vision of the Company. * Build and maintain positive relationships with internal and external stakeholders, serving as a liaison between the CEO and third parties e.g., Board members, various departments, partners, investors, and other key individuals or organisations. * Plan and arrange detailed travel plans, itineraries and documentation for travel-related meetings, and accompany the CEO when requested. * May have supervisory accountabilities in planning, prioritising, and organising time and tasks to meet team deadlines. CHALLENGES OF THIS POSITION * Managing the CEO’s demanding schedule with numerous meetings, travel commitments, and deadlines. * Understanding the CEO's strategic objectives to the extent that tasks and commitments can be effectively aligned and prioritised amidst competing demands. * Maintaining confidentiality and discretion is crucial in this role to uphold trust and protect the company's interests. * Effective communication to accurately convey messages and manage stakeholders' expectations. * Liaison and communication coordination between the CEO and the Board, internal teams, external partners, investors, and board members. * A requirement for sound judgment and a thorough understanding of the CEO's preferences and priorities. * Supporting the CEO and coordinating with relevant stakeholders during times of crisis or high-pressure situations. * To excel in this role, the Assistant to the CEO should continuously seek opportunities for professional development and skill enhancement. THE IDEAL CANIDATE Qualifications: * Bachelor of Business Administration (Desirable) * First Line Management Programs Work Experience: * Approximately 10 years, in an executive support role, preferably supporting C-suite executives in a large, listed organisation. * Proactive, detail-oriented individual with exceptional organisational skills, business acumen and the ability to handle confidential information with discretion. * Exceptional written and verbal communication skills. * Proficient in the use of communication and collaboration tools. * Strong interpersonal skills and ability to foster effective relationships. * Cooperative and willing to work cross-functionally. * Strong planning, organising and integration skills, with proven ability to manage multiple projects and prioritise tasks effective.

Executive Assistant to the Executive Vice President, Chief Strategy and External Affairs Officer

$45 - $55/yr

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions. About the Role: This is more than a traditional Executive Assistant role — it’s a front-row seat to strategy, leadership, and enterprise-level decision-making. The Executive Assistant to the Executive Vice President, Chief Strategy and External Affairs Officer plays a critical role in enabling senior leadership and driving organizational effectiveness. This position is ideal for a seasoned, highly motivated professional who wants hands-on exposure across functions, enjoys partnering with senior leaders, and thrives in a dynamic, fast-moving environment. The ideal candidate is proactive, polished, and solution-oriented — someone who anticipates needs, builds trust quickly, and brings calm and clarity to complex, time-sensitive situations. You’ll work closely with executive leadership, internal teams, and external partners, making this a highly visible and impactful role. What You'll Do:* Manage complex and high-volume calendars for a Senior Executive and multiple Vice Presidents in a fast-paced environment * Serve as a trusted gatekeeper, managing communications and interactions with internal teams, external partners, and the public * Coordinate internal and external meetings, senior leadership sessions, and participation in industry conferences * Plan, organize, and support executive-level meetings, including agenda creation, materials preparation, logistics, and follow-up * Arrange and manage detailed domestic and international travel itineraries * Prepare, compile, and distribute executive-level presentations, communications, and materials * Process expense reports and manage invoices with accuracy and discretion * Lead or support events as needed, from planning through execution * Partner with Finance and Accounting to code invoices correctly against budgets, cost centers, and projects * Establish new vendors in the global procurement system (GEP) by gathering and validating required documentation * Utilize accounts payable systems (Catalyst) to ensure timely and accurate processing * Continuously look for opportunities to improve processes, increase efficiency, and support the broader organization What You'll Bring:* 10+ years of administrative experience, ideally supporting Senior Vice Presidents or equivalent executive leadership * Bachelor’s degree preferred * At least 3 years of experience supporting C-suite executives, with exposure to corporate operations, office management, travel coordination, expense reporting, and event planning * Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) * Experience with travel and expense management tools such as AMEX and Concur * Exceptional organizational skills and strong attention to detail * Proven ability to juggle multiple priorities and meet competing deadlines in a fast-paced environment * High level of professionalism, discretion, and confidentiality * Strong written and verbal communication skills * A proactive, analytical mindset with a passion for improving processes and challenging the status quo * Self-motivated, resourceful, and comfortable working independently or as part of a team * Curious, adaptable, and eager to learn across different areas of the business * A true “jack/jill-of-all-trades” who enjoys variety and new challenges The estimated hourly range for this position is $45 to $55 per hour plus bonus. Starting pay is dependent on multiple factors, such as skills, experience and work location, and is not typically at the top of the range. At Xylem we offer a competitive compensation package with a generous benefit package, including Medical, Dental, Vision plans, 401(k) with company contribution, paid time off, paid parental leave and tuition reimbursement.#LI-JO2 Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world. At Xylem, you'll not only contribute to solving water issues but also have the chance to make a difference through our paid Volunteer Program, Xylem Watermark. We prioritize our employees' well-being through inclusion and belonging as well as our Employee Resource Groups (ERG). Proud to be an Equal Employment Opportunity (including disability and veterans) and Affirmative Action workplace, Xylem fosters an inclusive environment free from discrimination or harassment. Please note that the information in this job description outlines the general nature of the position and is not an exhaustive list of duties. Xylem is dedicated to providing reasonable accommodations to enable all employees to perform their essential job functions. We reserve the right to modify this job description and assign additional duties as needed. Embrace the opportunity to be part of Xylem's transformative journey in shaping the future of water technology! #XylemCareers #GlobalImpact #WaterInnovation

CEO Office Intern / Executive Assistant Intern (Technology & Automation Focus)

Job Title CEO Office Intern / Executive Assistant Intern (Technology \& Automation Focus) Reporting To Chief Executive Officer (CEO) Role Overview We are looking for a high-potential, intelligent, and highly motivated intern to work directly with the CEO’s office. This role is ideal for a top-performing fresh graduate or final-year university student who is eager to learn, take responsibility early, and operate in a fast-paced, high-trust environment. The intern will assist the CEO in organizing work, coordinating communication, handling confidential matters, and supporting execution across multiple stakeholders. This role offers exceptional exposure to leadership, decision-making, technology, and automation-driven operations. Key Responsibilities * Act as a support interface to the CEO, managing queries, follow-ups, and coordination with internal and external stakeholders * Handle emails, calls, scheduling, reminders, and task tracking on behalf of the CEO when required * Maintain strict confidentiality while dealing with sensitive information and communications * Organize documents, data, and action items using digital tools and structured workflows * Assist in research, preparation of notes, summaries, and execution follow-ups * Learn and actively use automation tools, AI tools, productivity systems, and integrations to improve efficiency * Support the CEO in driving tasks to closure across teams and departments * Take ownership of assigned responsibilities and work under pressure with minimal supervision Ideal Candidate Profile * University topper or academically strong graduate (fresh graduates or interns preferred) * High level of intelligence, curiosity, and eagerness to grow professionally * Comfortable working closely with senior leadership in a high-responsibility role * Strong organizational and communication skills * Ability to learn fast, adapt quickly, and work outside comfort zones * Strong interest in technology, automation, AI tools, and system integrations * Self-driven, disciplined, and highly dependable * Able to handle pressure, multitask, and manage priorities effectively Key Traits We Value * Confidential and trustworthy * Proactive and solution-oriented * Tech-savvy and automation-friendly * Detail-oriented with a structured mindset * Willing to be trained and coached intensively What This Role Offers * Direct mentorship and exposure to the CEO * Real-world experience in leadership, operations, technology, and automation * Opportunity to prove capability and grow into a long-term role based on performance * Fast learning curve and meaningful responsibility from day one Job Type: Internship Contract length: 3 months Application Question(s): * Your location? * Currently or completed bachelors or college in IT?

Executive Assistant - CEO’s Office Administration

Who We Are: At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse. Our global family now encompasses over 3

Executive Assistant to CEO (Corporate & Private Office)

From $50/yr

Overview: We are seeking a highly organised, discreet and proactive Executive Assistant to support the CEO across both corporate and personal responsibilities. This is a trusted role requiring excellent judgement, flexibility and the ability to manage a broad range of priorities in a fast-paced environment. The position will provide approximately 50% corporate executive support and 50% personal support, ensuring the CEO’s professional and personal commitments are managed seamlessly and efficiently. Responsibilities: Corporate Executive Support* Manage the CEO’s business calendar, meetings and travel arrangements. * Coordinate internal and external meetings, including preparation of agendas and materials. * Act as a key point of contact between the CEO and senior stakeholders. * Support preparation of presentations, reports and correspondence. * Assist with board, investor and leadership meeting logistics where required. * Ensure effective prioritisation of business commitments and follow-ups. Personal Support* Manage personal scheduling and diary commitments. * Coordinate personal travel, appointments and arrangements. * Assist with personal administration and organisation as required. * Liaise with external providers and personal contacts on behalf of the CEO. * Provide general support to ensure smooth day-to-day management of personal commitments Qualifications: * Previous experience supporting a CEO, ideally within an international business * Willing to work in Surrey (Chobham) and London. * Exceptional organisational and time management skills, with a particular emphasis on accuracy and attention to detail. * High level of discretion and confidentiality. * Strong communication and stakeholder management abilities. * Ability to anticipate needs and work proactively. * Flexible and adaptable approach. * Experience working for a HNWI or as a Lifestyle Manager would be beneficial in this role * Foreign languages are not essential but would be an advantage * Excellent communication and influencing skills both oral and in writing, to deal with difficult queries and to explain issues with a high level of tact, patience, and diplomacy. * Sound common sense, judgment and sensitivity when dealing with difficult and contentious issues. * Computer literacy and good keyboard skills (Microsoft applications) with advanced skills in Word, PowerPoint and excel. * Ability to multitask, manage priorities and apply judgement to ensure high standards are maintained and deadlines are met

Medical Office Assistant - Full Time with Benefits - Employer Solutions

The Medical Office Assistant (MOA) performs office administration duties to include clerical and operational support to the physicians and practice. This role may also perform limited clinical duties. The duties will be assigned as needed to assist with the clinic daily operations. Will perform duties while interacting with patients in person and over the phone, faxing, filing, verifying insurance, collecting copay's, and conducting referrals. \\On the job training is provided for this position\\ REQUIRED: Demonstrates effective communication and interpersonal skills towards patients of different age categories. Models sensitivity to patients, including effective telephone and verbal communication in emergency situations. Demonstrates effective good oral/writing skills. Must possess keyboard/computer skills. Frederick Health values and promotes a diverse workforce. Multi-lingual applicants are encouraged to apply. PERFERRED: Experience with electronic medical records system and previous medical receptionist experience. Caring for you as you care for the CommUNITY Frederick Health offers a comprehensive and affordable benefits package. Health, Dental and Vision insurance are offered the 1st of the month after 30 days of employment to all employees hired to work at least 20 hours per week and offer multiple plans to best meet you and your family needs. Life insurance, Short-Term Income Replacement and Long-Term Disability are employer paid for eligible employees. Frederick Health offers a robust Paid Time Off program for eligible employees. Our 403B retirement plan helps you save for your retirement and includes an employer match to eligible employees. All employees have access to free financial planning sessions. We also offer an educational assistance program to support your education goals as well as an employer paid Employee Assistance Program. Pay is based on experience, skills and education. Exempt positions under the Fair Labor Standard Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on specialty if applicable. Non-Exempt positions may have shift differential and/or Overtime paid, if applicable. Pay range: Hourly Rate $18.08-$24.24 Four ten-hour shifts, Monday through Friday from 7a-5:30p, quarterly Saturdays 7am-1pm.

Medical Office Assistant/ Clerk

Job Description: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to the Manager or delegate, and working as part of an integrated administrative team, the Medical Office Assistant/Clerk performs a variety of clerical and medical office assistant duties including, word processing, scheduling, provider billing, data entry, composing and signing correspondence, typing medical and legal reports and documents from notes and/or recording devices. Answers general inquiries related to programs and services from clients, physicians, staff and the public. Assists primary care providers with the smooth operation and flow for patient visits and care. #### QUALIFICATIONS: #### Education, Training And Experience Grade 12 education and graduation from a Medical Office Assistant course, plus two years' recent related experience in a health care setting; or an equivalent combination of education, training, and experience. Experience working with at-risk or street-involved populations preferred. #### Skills And Abilities Demonstrated ability to work effectively with others in fast-paced health centre environment. Ability to organize and prioritize multiple tasks and work roles. Ability to work as an effective member of an integrated administrative team. Ability to communicate effectively using all communication vehicles. Ability to type a minimum 50 wpm. Demonstrated proficiency in computer word processing, spreadsheet applications and specialized clinical information systems. Demonstrated ability to utilize and understand Medical Terminology. Ability to operate related equipment. Physical ability to perform the duties of the position. Ability to follow detailed instruction. * Ability to use a high degree of tact and diplomacy in working with others. Job Requirements: https://jd.viha.ca/JD3663.pdf

Medical Office Assistant

The Allergy Clinic of Dr. Caroline Graham and Dr. Joshua Hochman, a growing specialty allergy clinic in North York is seeking a Medical Office Assistant to join our team immediately. This role combines front-desk administration with hands-on clinical support. We are looking for a reliable, organized, and patient-focused individual. Training will be provided for specialty allergy procedures. KEY RESPONSIBILITIES Medical Office Administration Greet, register, and assist patients in person and by phone Verify and update patient demographics and OHIP information Schedule, coordinate, and confirm appointments by phone Manage incoming phone calls, faxes, emails, and scanned documents Monitor, order, and coordinate allergy diagnostics and treatment sets Clinical Support Perform allergy skin prick testing (training provided) Complete physician-directed tasks as required Qualifications \& Skills Medical Office Assistant Certificate or equivalent education/experience Previous experience in a medical clinic or physician’s office preferred Strong computer skills (Word, Excel, email, internet) Excellent verbal and written English communication skills Strong organizational, multitasking, and time-management skills in a professional friendly manner Ability to work independently and as part of a healthcare team References required upon request This position offers an opportunity to be an integral part of a healthcare team dedicated to providing outstanding patient care. The ideal candidate will demonstrate professionalism, adaptability, and a commitment to excellence in administrative support within a medical setting. Job Type: Permanent Part-time Pay: $22.00 - $25.00 per hour Expected work hours: 20-25 hours per week Experience: Medical Office Experience Certification: Medical Office Assistant Job Types: Part-time, Permanent Pay: $22.00-$25.00 per hour Expected hours: 25 per week Benefits: * On-site parking Work Location: In person

Medical Office Assistant - FHO

Overview: We are seeking an experienced Medical Office Assistant to join our team in North London, Ontario. The ideal candidate will have experience in a primary care medical clinic such as a family practice. Duties: - Utilize EMRS – Telus PS Suite for patient scheduling and record-keeping - Manage front desk operations within the medical clinic - Maintain electronic medical records accurately and efficiently - Assist with administrative tasks such as filing, data entry, and correspondence - Answer phones, send faxes, schedule appointments, and greet patients - Utilize knowledge of medical terminology in daily tasks - Collaborate with physicians to ensure smooth patient flow - Greet patients, collect billing information, room patients. - Take patient vitals, including height, weight, blood pressure and temperature etc. - Documents communication in the patient chart accurately and concisely - Collect, invoice, and process payments from patients - Completes third party billing as required - Complete other tasks delegated - Keep work area clean, safe and organized - Monitor and rotate stock, report low supplies - Participate ongoing training and continuing education Requirements: - Previous experience in a primary care medical clinic such as a family practice and/or walk-in clinic in Ontario - Proficiency in using EMRs (Telus PS Suite) - Strong administrative and organizational skills - Knowledge of medical terminology is a plus - Ability to operate phone systems and other office equipment effectively - Experience as a Medical Office Assistant is mandatory - Excellent English speaking skills - Professional, friendly, and patient-focused attitude - Respectful of all ethical considerations, including strict confidentiality - Ability to be empathetic with patients on the telephone and in person Job Type: part-time leading to full-time Pay: Commensurate with experience Experience: Medical Office Administrator Certificate (asset) MOA medical clinic experience: 1 year (required) Ontario EMR - Telus PSS: 1 year (required) Certification in Immunization and Injections is an asset Job Types: Full-time, Part-time Pay: $20.00-$22.00 per hour Ability to commute/relocate: London, ON N6G 5A9: reliably commute or plan to relocate before starting work (required) Application question(s): Do you have Telus PS Suite EMR experience? Experience: Ontario MOA: 1 year (required) Ontario family practice: 1 year (required) Work Location: In person

DOC Stateville NRC Office Assistant - Health Care Unit

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome Reasonable Accommodation Statement The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents Additional Documents section for each application. Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation. Sponsorship for Employment The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis. Disclosure of Salary Information In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials. Position Title: Office Assistant Job Requisition ID: 53000 Closing Date: 02/06/2026 11:59 p.m. Agency: Department of Corrections Class Title: OFFICE ASSISTANT - 30010 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated Starting Salary $3,942/month; CBA Applies; Full Range: $3,942-$5,183/month Job Type: Salaried Category: Full Time County: Will Number of Vacancies: 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code: This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Illinois Department of Corrections is seeking an Office Assistant to work at Stateville Correctional Center. This position is responsible for filing, keyboarding a variety of material, answering calls, coordinating/gathering paperwork, entering medical information into Offender 360 and assisting medical staff with basic clerical support functions. We encourage all qualified applicants to apply. Essential Functions Prepares files and keyboards memorandums, letters, and reports. Coordinates and gathers paperwork from various areas including x-ray, dental, and nursing. Enters medical information into Offender 360 (O360) regarding routine physical dates, examinations, and medical exceptions. Serves as receptionist. Establishes and maintains files Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of high school and one (1) year of related office experience. Requires the ability to keyboard accurately at 35 words per minute. Conditions of Employment Requires ability to pass the IDOC/IDJJ background check. Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited. Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. Work Hours: See below 8am-4pm Mon-Fri, Sat/Sun off Headquarter Location: Stateville NRC 16830 S. Broadway Crest Hill, IL 60403 Work County: Will Agency Contact: Cathy Beckway Email: Cathy.Beckway@illinois.gov Posting Group: Office \& Administrative Support This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs). APPLICATION INSTRUCTIONS If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer. As a IDOC employee, you are entitled to a robust benefits package that includes: Flexible work schedules in some program areas (flexible time and hybrid options) Health, life, vision, and dental insurance 12 weeks paid maternity/paternity leave Pension Plan – vesting at 10 years for Tier II Full 20-year retirement awards free health insurance during retirement Deferred compensation and other pre-tax benefits programs Paid state holidays 13-14 days annually 3 Paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.) Employee Assistance Program and/or mental health resources For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx Nearest Major Market: Chicago

Executive Assistant - CEO’s Office Administration

Who We Are: At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse. Our global family now encompasses over 3

Front Office Specialist and Medical Assistant

Office assistant/social media coordinator

Office Assistant / Social Media Coordinator Hatton Power \& Propulsion Full-Time | $22–$30/hour DOE | Benefits Included Hatton Power \& Propulsion is seeking a highly organized, detail-oriented Office Assistant / Social Media Coordinator to join our growing team. This individual will play a key role in supporting daily office operations while managing and growing the company’s social media presence. You will work closely with company managers and directly with the Chief Operations Officer, helping develop processes, procedures, and internal systems that support long-term growth. This is an excellent opportunity for someone who enjoys wearing multiple hats—combining administrative support with creative marketing and social media responsibilities. Key Responsibilities Office \& Administrative Support Assist managers and leadership with administrative and operational tasks as needed Help develop, document, and improve company processes and procedures Maintain organized digital and physical records Support internal communication and coordination across departments Handle task tracking, follow-ups, and general office organization Social Media Management Manage all company social media accounts, including LinkedIn, YouTube, Instagram, and Facebook Create and post engaging content (photos, videos, written posts, and updates) Capture photos and videos of company projects, equipment, and team activities Edit photos and videos for social media use (preferred skill) Maintain a consistent posting schedule and brand voice Collaborate with leadership to align social media content with company goals Qualifications \& Skills Previous experience as an office assistant, administrative assistant, or social media coordinator preferred Strong organizational skills with excellent attention to detail Excellent reading, writing, and communication skills Comfortable multitasking and managing priorities in a fast-paced environment Experience with social media platforms (LinkedIn, Instagram, Facebook, YouTube) Basic photo and video editing skills strongly preferred Proficiency with common office software and tools Professional, reliable, and proactive mindset Compensation \& Benefits Pay: $22–$30 per hour (Dependent on Experience) Employment Type: Full-time Benefits Package Includes: Healthcare Dental Vision 401(k) HSA Why Join Hatton Power \& Propulsion? Work closely with company leadership and have a real impact Opportunity to help build systems and processes from the ground up A dynamic role that blends creativity with structure Stable, full-time position with competitive pay and benefits Pay: $22.00 - $30.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Health savings account Paid time off Vision insurance Work Location: In person

Executive Assistant to Chief Operations Officer

MA Medical Assistant - Ortho Surgery Office

Your future role at a glance: Department: Ortho Surgery Group Schedule: Full time days, Monday - Friday Facility: Ascension Sacred Heart - Gulf Coast Ortho Specialist Location: Pensacola, FL How you'll make an impact in this role: Assist with the examination and treatment of patients under the direction of a physician. Assist with treatments ordered by physician as supervised by physician or registered nurse. Perform select clinical duties. Interview patients, measure vital signs, and record information on patients' charts. Prepare treatment rooms for examination of patients. Perform basic clerical duties including answering the phone, maintaining records, and filing. Perform basic materials management functions to include ordering and stocking of supplies. Assist with maintaining a clean and orderly environment. What minimum qualifications you'll need: Licensure / Certification / Registration: BLS Provider obtained within 1 Month (30 days) of hire date or job transfer date required. American Heart Association OR American Red Cross accepted. Medical Assistant credentialed from the American Association of Medical Assistants (AAMA) preferred. Education: High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. + Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable. What additional requirements you'll need: Medical assistant experience is preferred. Life at Ascension: Where purpose meets opportunity: Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter. Equal employment opportunity employer: Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster. Fraud prevention notice Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system. E-Verify Statement: Employer participates in the Electronic Employment Verification Program. Please click here for more information. Benefits: Paid time off (PTO) Various health insurance options \& wellness plans Retirement benefits including employer match plans Long-term \& short-term disability Employee assistance programs (EAP) Parental leave \& adoption assistance Tuition reimbursement Ways to give back to your community Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer.*

Medical Office Receptionist/Medical Assistant

Medical receptionist/Assistant Jan J Shim Gastroenterology is looking to add a part-time medical office receptionist/assistant to the team at her New York office. This is a part-time position. Experience as a medical receptionist is preferred, but not required if attentive and willing to learn. Besides the receptionist duties, there will be light medical assistant duties such as escorting patients to the exam room and taking vitals. This is a great opportunity for pre-health students seeking experience related to medicine. Please contact us via Indeed message for any questions. Thank you. About us Jan J. Shim, MD, is a premier gastroenterology practice that takes a whole-body wellness approach. At her main office on the Upper East Side of Manhattan, New York, and an additional location in Englewood Cliffs, New Jersey, board-certified gastroenterologist Dr. Shim and her team provide comprehensive gastroenterology care. Work Remotely * No Job Types: Full-time, Part-time Pay: $18.00 - $23.00 per hour Expected hours: 15 – 24 per week Work Location: In person

Medical Assistant Back Office

We are looking for a clinical medical assistant who is good with kids and enjoys working in a small office environment. Responsibilities include: Taking vitals and measurements Rooming patients Administering vaccines, medications and treatments per provider orders Preparing specimens to send out to labs Placing phone calls to families regarding lab results and messages from the provider Calling in prescriptions Documentation in the Electronic Medical Record Preparation of exam rooms Supply and vaccine inventory Cross training to learn Front Office duties and fill in when needed Applicant must be personable, professional, flexible, reliable and a self-starter with good attention to detail. Pediatric medical experience and EMR experience required. Medical Assistant certification required. New graduates will be considered. Job Type: Full-time Pay: $18.00 - $22.00 per hour Benefits: Health insurance Paid time off Application Question(s): How many years of experience do you have in a Pediatric medial office? Ability to Commute: Purcellville, VA 20132 (Required) Work Location: In person

Lewisville - Back Office Medical Assistant

Panoramic Health Come Join our team!! Back Office Medical Assistant reports to the office manager. The position encompasses both administrative and clinical aspects of medical assisting. It includes, performing check-in/check-out functions, answering phone calls, verifying insurance benefits, scheduling and confirming appointments, collecting copays, deductibles, and co-insurances, rooming patients, interviewing and giving instructions to patients as directed by physician or physician assistant or nurse practitioner, handling incoming and outgoing correspondence with other providers or pharmacies, processing requests for medical records, obtaining vitals and other pertinent patient information, assisting providers with exams and procedures, and performing diagnostic testing. Responsibilities include: Greets patients and performs Check-in/Check-out procedures in an accurate and timely manner. Collects co-pays and outstanding patient balances, prints orders and educational materials for patients, schedules procedures, obtains insurance card and payment guarantor information, and checks insurance eligibility. Answers phone calls in a timely manner, schedules appointments, and maintains assigned clinical inboxes in athenaClinicals electronic medical record system. Demonstrates phone etiquette in accordance with Panoramic Health standards of behavior. Rooms patients and completes full patient intake, including vitals, allergies, medication reconciliation, and recording recent flu and pneumonia vaccinations. Assess patient symptoms, reactions, and physical condition. Records all data in athenaClinicals. Ability to effectively determine response priority and level for patient telephone calls and patient portal messages, consult with physician or physician assistant or nurse practitioner and document appropriately. Responsible for collecting specimens and following CLIA regulations. May assist with facilitating referrals to specialty care, imaging or laboratory studies as ordered by the physician or physician assistant or nurse practitioner. Coordinates with others to make sure patient is appropriately set up for any required lab studies or imaging. Calls patients with test results or instructions as provided by the physician or physician assistant or nurse practitioner. Prepares for patient office visits and prepare lab work in patient charts. Makes patient reminder calls for lab work (2) two weeks prior to patient appointments. Scans and attaches patient medical records and administrative documents in athenaClinicals. Reviews and processes incoming faxes and flow labs that are not electronically sent. May participate in preparing payment batches and maintaining accurate office cash transactions. Processes medication authorizations and refills. Organizes drug sample closet and discards expired medications appropriately. Reschedule patients as appropriate by maintaining athenaclinicals automated appointment scheduling reminder system. Maintain appointment waitlist and schedule appointment from waitlist when feasible. Exercises sound judgment when dealing with challenging and stressful situations. May occasionally act as a trainer for other medical support staff or students. Perform other duties and responsibilities as required, assigned, or requested. Qualifications: Completion of an accredited Medical Assistant program. Current Medical Assistant Certification by the American Association of Medical Assistants (AAMA) Certified or other equivalent certification organization highly preferred. Current CPR certification preferred. At least 1-year of relevant medical assistant experience in a physician office. Broad understanding of clinical operations and physician office practice. Nephrology medical office or dialysis experience highly preferred. athenaClinicals electronic health record experience. Experience with other secure clinical communication and billing applications such as PMD soft. Ability to perform basic patient data entry into athenaClinicals electronic health record and use Microsoft Office suite. Skill in use of computer, calculator, copy machine. Basic knowledge of correct English usage, spelling, and punctuation. Basic knowledge of modern office practices, materials, and procedures. Basic knowledge of medical examination, diagnostic and treatment room procedures. Basic knowledge of insurance requirements and procedures. Knowledge of medical terminology. Proficient with general math skills. Comply with all HIPAA, OSHA, Compliance, and IT standards and policies. The Company is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment which is free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status, or any other status protected by federal, state, or local laws. The company is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment For information about our Privacy Policy, please visit here

Medical Assistant - IRMC Physician Group - OBGYN Indiana Office - Full Time

Team- / Office Assistant (w/m/d) - Munich

Die Tätigkeit als Team- / Office Assistant in unserem Unternehmen umfasst die Unterstützung von Partnern und Direktoren sowie administrative Aufgaben als Teil des Assistenzteams. Die Rolle kann zudem projektbezogene oder interne Zusatzaufgaben beinhalten. Aufgaben und Verantwortlichkeiten Als Team- / Office Assistant wird das Münchner Büro sowie das erweiterte Team in Deutschland unterstützt. Zu den Aufgaben gehören unter anderem: Empfang und Betreu

Work-Study- Office Assistant CMPS (Computer Science & Mathematics )

Required The work-study student worker creates a cohesive environment for the academic department by providing support to faculty and administrative activities throughout the semester. He/she is detail oriented, completes tasks in a timely manner and remains actively engaged in the daily activities of the academic programs. The work-study student worker must respect FERPA guidelines and support student success and be eligible for FAFSA federal student aid funding. Preferred Qualifications: Complete tasks with minimal supervision. Learn new skills as necessary. Comfortably operate Microsoft Office 365 software. Support students, faculty and administration in a positive, professional manner. Exhibit excellent communication skills, attention to details and be solution oriented. Uphold FERPA and other confidential matters. * Ability to work up to 20 hours per week (flexible schedule). Staffing Reason Work Study Primary Responsibilities Student worker will perform a variety of tasks including general office responsibilities of filing, organizing, copying and shredding documents; picking up mail at Sul Ross post office and other assigned duties as needed. Responsible for personal safety and the safety of others. This position is security sensitive. Other Information An Equal Opportunity/Affirmative Action Employer It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing. Notice of Availability of the Annual Security \& Fire Safety Report The Annual Security \& Fire Safety Report is available online at https://srinfo.sulross.edu/udps/ The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years. A paper copy of the report will be provided upon request. If you would like to receive a paper copy, you can contact the Office of Student Life, located on the Alpine Campus in the Morgan University Center, Room 211 or you can request that a copy be mailed to you by calling 432-837-8424 or emailing stulife@sulross.edu About SRSU Our campuses span a fascinating part of Texas—Alpine, in the heart of the beautiful Big Bend area, and Del Rio, Eagle Pass and Uvalde along the vibrant, bicultural Texas/Mexico border. What you’ve heard is true – there is something very special about the areas we serve in our great State, and Sul Ross State University is vital to the continued growth and progress of our students and the communities we serve. Sul Ross State provides students with the education they need to translate their passions into a fulfilling career. This life-changing experience has a multi-generational impact, transforming the lives of our students, their families and positively impacting the communities in which they reside. We value learning and strive to provide high quality education in a welcoming, supportive environment. We take pride in the fact that we serve a diverse population including many first-generation college students as well as non-traditional students, international students, student-athletes and graduate students. From teaching, coaching and law enforcement, to science, ranch management and the Fine Arts, SRSU offers more than 60 undergraduate and graduate degree programs. Known as the Frontier University of Texas, Sul Ross encourages each student to explore their own frontiers and to exceed their educational, personal and professional goals. For more information about how we’re strategizing for the future, I invite you to visit www.sulross.edu. Is Background Check Required? Yes

Construction Field Office Assistant

Discover a more connected career ------------------------------------ We are seeking a dependable and detail-oriented Construction Field Office Assistant to support daily administrative and operational activities for active construction projects. This role integrates traditional construction office responsibilities with AI-powered tools to improve documentation accuracy, communication, and project efficiency across field and office teams. Compensation: $21 - $29 per hour. Connecting you to great benefits ------------------------------------ Weekly Paychecks Paid Time Off, Parental Leave, and Holidays Insurance (including medical, prescription drug, dental, vision, disability, life insurance) 401(k) w/ Company Match Stock Purchase Plan Education Reimbursement Legal Insurance Discounts on gym memberships, pet insurance, and much more! What you’ll do ------------------ Construction Field \& Office Support Provide administrative support to project managers, supervisors, and field crews Perform routine clerical and organizational tasks that support the operations of a construction field office. Assist field operations with the completion of daily time sheets Verify the accuracy and perform quality checks of various payroll, production, and billing information Read, comprehend, and utilize network maps and plans (will train) Gather and organize field documentation to produce customer facing documents and products Communicate with corporate office, customer \& subcontractors to resolve any issues with submitted paperwork AI-Enabled Construction Operations Use AI tools (e.g., ChatGPT, Microsoft Copilot, AI-enabled construction software) to draft correspondence, daily logs, meeting summaries, and reports Leverage AI for data entry assistance, document organization, and error checking Assist with organizing and reviewing construction documents using AI-supported search, tagging, and error-checking Utilize AI tools for voice-to-text field notes, photo documentation summaries, and action-item tracking What you’ll need -------------------- Required Qualifications Previous experience in construction administration, field office support, or project coordination Proficiency with Microsoft Office or Google Workspace Experience using AI tools for administrative productivity or strong willingness to learn Strong organizational, communication, and time-management skills Ability to work effectively in a fast-paced, project-driven environment Preferred Qualifications Familiarity with construction management software Knowledge of construction documents, terminology, and workflows Experience with job cost tracking Experience with workflow automation tools Why grow your career with us Your career here is more than just a job — it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind. Building stronger solutions together Our company is an equal-opportunity employer — we are committed to providing a work environment where everyone can thrive, grow, and feel connected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Team- / Office Assistant (w/m/d) - Munich

Die Tätigkeit als Team- / Office Assistant in unserem Unternehmen umfasst die Unterstützung von Partnern und Direktoren sowie administrative Aufgaben als Teil des Assistenzteams. Die Rolle kann zudem projektbezogene oder interne Zusatzaufgaben beinhalten. Aufgaben und Verantwortlichkeiten Als Team- / Office Assistant wird das Münchner Büro sowie das erweiterte Team in Deutschland unterstützt. Zu den Aufgaben gehören unter anderem: Empfang und Betreu

Office Assistant/Receptionist

Company Overview 'Elite Pain Management' is a specialized healthcare provider focusing sports medicine. Our center integrates physical therapy, epidural injections, facet injections, radiofrequency ablation, and comprehensive medical management. We collaborate closely with MRI centers, spine surgeons, and physical therapists to deliver coordinated patient care. 'Summary' 'Elite Pain Management' is seeking a dedicated Office Assistant/Receptionist to join our team. This role is vital in ensuring smooth daily operations at medical office. You will be the first point of contact for patients and visitors, supporting our mission to provide exceptional patient care and service.'},{ Job Type: Full-time Pay: $20.00 - $30.00 per hour Expected hours: 40 per week Benefits: 401(k) Paid time off Work Location: In person

Front and Back Office Chiropractic Assistant Wanted - Pleasanton CA

Our busy chiropractic office in Pleasanton, California is looking for a dedicated person to join our team. Must be a friendly and outgoing person who can multi-task, stay organized, and work well with others. Duties will include both front office and back office therapy work. Front office duties will include: phone calls, patient scheduling, receiving payments, and directing patients in the office. Back office duties will include: setting up patients on spinal decompression therapy, shock wave therapy, electrical muscle stimulation therapy, teaching exercises and other tasks to assist in patient care. Experience in the health field is preferred. Training will be provided. This is a great career opportunity with room for growth in the company. Work Schedule: Monday to Thursday 8:30am to 6pm; (30 hours per week) Job Types: Full-time, Part-time Pay: $20.00 - $25.00 per hour Medical Specialty: Holistic Medicine Pain Medicine Physical \& Rehabilitation Medicine Sports Medicine Schedule: Day shift Morning shift Work Location: In person

Loan Officer Assistant (Lead to Contract)

Guild Mortgage Company, closing loans and opening doors since 1960. As a mortgage banking firm we are dedicated to serving the home owner/buyer. Our goal is to provide affordable home financing for our customers, utilizing the best terms available while providing a level of professionalism and service unsurpassed in the lending industry. Position Summary The Loan Officer Assistant plays an important role in the organization by performing, under direct supervision, a number of activities related to assisting originators build complete loan files for submission. This role performs the Lead to Contract duties. Essential Functions Lead to Contract duties: Acting as a primary point of contact for the customer contact for licensed activity, for the loan officer. Assist originator in appointment setting with prospective and new applicants. Provide new lead call backs within 20 minutes and maintain a 35% conversion rate from lead to appointment. Set and confirm appointments for originator and manage calendar. Provide administrative support managing various client databases (lead tracker, MyCircle, Zillow, etc.). Send new clients online pre-qualification link on behalf of originator. Assist the originator with obtaining an accurate and thorough 1003. Analyze customer’s credit and financial scenario and determining appropriate loan product(s). Run credit on loans assigned to an originator Run AUS findings and prepare the Initial Fee Worksheet. Pull and prep web applications and other duties; including updating credit reports and AUS findings. Request status updates from pre-approved clients and referral sources (weekly TBD calls). Keep up to date with company approved programs and software systems; implement and execute new systems for team and clients. Provide marketing support by coordinating, creating, obtaining compliance approval, tracking, and distributing advertising materials as needed. Manage monthly compliance-approved email marketing to realtors. Additional common duties: Acting as a primary point of contact for the customer, and keeping the customer informed throughout the process, subject to the limitations as set forth in Guild’s SAFE Act and Consumer Privacy/Safeguarding in Information policies. Pricing loan in accordance with Guild’s policies and communicating fees to operations team. Quoting rates and making commitments regarding locking to customer. Maintain referral source relationships through quick response time and excellent custom service. Prepare and send thank you cards to referral sources and new clients. Collect supporting documentation from customer, gathering necessary documentation for pre-approval. Act as a point of contact for the customer and referral source, keeping them informed throughout the process. Discuss product features with customer. Perform other duties as assigned. Per GUILD company policy and in accordance with investor underwriting guidelines, this role is prohibited from submitting documents to underwriting and ordering written (non-third party) employment, income, deposit, mortgage or rental verifications under any circumstances. Qualifications High school diploma or equivalent is preferred, along with at least two years of experience in Mortgage lending or related field. Active MLO licensing required. Ability to manage multiple priorities; strong detail orientation and highly organized. Works with a strong sense of urgency and responsiveness. Passionate about delivering excellence in customer service. Demonstrated patience and professionalism when interacting with both internal and external customers. Proficiency with data entry, PDF software programs, Microsoft Word, and Excel required. Strong verbal and written communication skills. Basic math skills. Ethical, with a commitment to company values. Supervision No direct or indirect reports. * Low level of independent judgment and discretion used in decision-making; executes standard core job responsibilities with only minor variation and escalates more complex issues for advice and resolution. Requirements Travel: 0% Physical: Work is primarily sedentary; mobility in an office setting. Manual Dexterity: Frequent use of computer keyboard and mouse. Audio/Visual: Ability to accurately interpret sounds and associated meanings at a volume consistent with interpersonal conversation. Regularly required to accurately perceive, distinguish and interpret information received visually and through audio, e.g., words, numbers and other data broadcasted aloud/viewed on a screen, as well as print and other media. Environmental: Office environment – no substantial exposure to adverse environmental conditions. Guild offers a pleasant work environment, competitive compensation and excellent benefits package; including medical, dental, vision, life insurance, AD\&D, LTD and 401(k) with employer match. Guild Mortgage Company is an Equal Opportunity Employer. This position offers eligibility for incentive compensation. Compensation at Guild is influenced by a wide array of factors including but not limited to local and federal minimum wage requirements, education, level of experience, and applicant’s geographical location. Target Salary: $50,000 - $60,000

Assistant Chief Financial Officer

This position is incentive eligible. ##### Introduction Executives thrive with us! HCA Healthcare is one of the nation’s leading providers of healthcare services, comprising of over 180 hospitals and about 2,000 sites of care in 21 states and the United Kingdom. We are looking for an Assistant Chief Financial Officer for our HCA Florida JFK Hospital team where excellence creates excellence. ##### Benefits HCA Florida JFK Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include: Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation. Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more. Free counseling services and resources for emotional, physical and financial wellbeing 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service) Employee Stock Purchase Plan with 10% off HCA Healthcare stock Family support through fertility and family building benefits with Progyny and adoption assistance. Referral services for child, elder and pet care, home and auto repair, event planning and more Consumer discounts through Abenity and Consumer Discounts Retirement readiness, rollover assistance services and preferred banking partnerships Education assistance (tuition, student loan, certification support, dependent scholarships) Colleague recognition program Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence) Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income. Learn more about Employee Benefits Note: Eligibility for benefits may vary by location. HCA Healthcare has expanded our influence across the healthcare industry by investing $3.5 billion in capital improvements in recent years. Do you want to be an influencer in healthcare? Apply for our Assistant Chief Financial Officer role today! ##### Job Summary and Qualifications The Assistant Chief Financial Officer (ACFO) is a critical financial leadership pipeline role that serves as a direct tributary into the hospital Chief Financial Officer (CFO) role. This position manages the Financial Accounting and Reporting Department to ensure that it is providing effective and efficient service. What you will do in this role: You will demonstrate understanding of application of healthcare finance to impact clinical and financial results You will execute HCA Healthcare’s capital asset management process You will demonstrate knowledge of HIM and Case Management/Care Coordination functions You will establish expertise in productivity, staffing and scheduling You will demonstrate competence in hospital accounting, internal control environment and compliance requirements You will establish executive presence (temperament, competencies and skills across situations) What qualifications you will need: Bachelors in Finance, Accounting, or other related area required Master’s degree in related field preferred Minimum of three years in finance/accounting or public accounting/audit experience Experience as a hospital Controller preferred Previous supervisory experience preferred CPA preferred HCA Florida JFK Hospital was named in honor of our 35th president. We have grown and have four Palm Beach County locations. Our main campus is a 558-bed acute care facility. We are known for services including: emergency services, cardiovascular care, neurosciences and robotic surgery. We offer orthopedic and spine care, bariatrics, behavioral health and obstetrics. HCA Florida JFK Hospital is a Joint Commission certified Primary Stroke Center. We are a certified Ventricular Assist Device program. We are an American College of Cardiology Chest Pain Center. Our hospital is an American College of Surgeons Commission on Cancer accredited Comprehensive Community Cancer Program. We offer two off-site ERs in Palm Beach Gardens and West Boynton Beach. They provide the same emergency treatment for adults and children. We are located in the city of Atlantis. We are near the coastal cities of Lake Worth and Boynton Beach. We are by the beach, restaurants and shopping. There is something for everybody. We invite you to join a dynamic team of clinical professionals in a fast-paced environment while living in Palm Beach County. HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. "Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr. HCA Healthcare Co-Founder If you're looking for a leadership opportunity that provides both personal satisfaction and professional growth, apply to join HCA Healthcare as an Assistant Chief Financial Officer. Unlock your leadership potential with HCA Healthcare. We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. #LI-exec*

Front and Back Office Chiropractic Assistant Wanted - Pleasanton CA

Our busy chiropractic office in Pleasanton, California is looking for a dedicated person to join our team. Must be a friendly and outgoing person who can multi-task, stay organized, and work well with others. Duties will include both front office and back office therapy work. Front office duties will include: phone calls, patient scheduling, receiving payments, and directing patients in the office. Back office duties will include: setting up patients on spinal decompression therapy, shock wave therapy, electrical muscle stimulation therapy, teaching exercises and other tasks to assist in patient care. Experience in the health field is preferred. Training will be provided. This is a great career opportunity with room for growth in the company. Work Schedule: Monday to Thursday 8:30am to 6pm; (30 hours per week) Job Types: Full-time, Part-time Pay: $20.00 - $25.00 per hour Medical Specialty: Holistic Medicine Pain Medicine Physical \& Rehabilitation Medicine Sports Medicine Schedule: Day shift Morning shift Work Location: In person

Medical Office Assistant Administrative - UNC Orthopedics Sports Medicine at Lenoir

From $40,000/yr

Description Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve. Summary: Performs patient check in and check out procedures, processes financial information, and provides patient billing information. Demonstrates effective customer service and computer skills. Responsibilities: 1. Maintains compliance with organizational policies and procedures. 2. Maintains compliance with revenue cycle and financial audit guidelines. 3. Demonstrates effective computer skills, files, answers phones in a timely and professional manner providing complete and accurate information, and provides other administrative duties as required. 4. Accurately performs patient check in and check out procedures. Processes privileged patient health information (obtains current insurance verification and authorization, codes visits using accurate ICD and CPT codes), balances daily receipts, and responds to billing questions. Schedules patient appointments entering all required demographic and clinical information into the system and coordinating with other parties. 5. Orders and maintains clinical supplies, office supplies, and equipment. 6. Maintains compliance with established safety and regulatory guidelines, including HIPAA, OSHA, and infection prevention policies and procedures. Participates in unit performance improvement activities. 7. Demonstrates good customer service skills when interacting with patients, families, and visitors. Exhibits effective communication skills and team work. ### Other Information Other information: Education Requirements: High school diploma or general education degree (GED) required. Licensure/Certification Requirements: No licensure or certification required. Professional Experience Requirements: Prefer completion of an accredited medical administrative assisting program and previous experience in a medical office. Knowledge/Skills/and Abilities Requirements: Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of patients, or employees of organization. Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percent. Computer Skills: Ability to enter and process data accurately. Reasoning Ability: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. ### Job Details Legal Employer: NCHEALTH Entity: UNC Health Medical Group Organization Unit: UNC Orthopedics Sports Medicine at Lenoir Work Type: Full Time Standard Hours Per Week: 40.00 Salary Range: $15.55 - $22.17 per hour (Hiring Range) Pay offers are determined by experience and internal equity Work Assignment Type: Onsite Work Schedule: Day Job Location of Job: US:NC:Kinston Exempt From Overtime: Exempt: No This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully-owned subsidiary of UNC Heath Care System. This is not a State employed position. Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation. UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email applicant.accommodations@unchealth.unc.edu if you need a reasonable accommodation to search and/or to apply for a career opportunity.

Office Assistant/Receptionist

Company Overview 'Elite Pain Management' is a specialized healthcare provider focusing sports medicine. Our center integrates physical therapy, epidural injections, facet injections, radiofrequency ablation, and comprehensive medical management. We collaborate closely with MRI centers, spine surgeons, and physical therapists to deliver coordinated patient care. 'Summary' 'Elite Pain Management' is seeking a dedicated Office Assistant/Receptionist to join our team. This role is vital in ensuring smooth daily operations at medical office. You will be the first point of contact for patients and visitors, supporting our mission to provide exceptional patient care and service.'},{ Job Type: Full-time Pay: $20.00 - $30.00 per hour Expected hours: 40 per week Benefits: 401(k) Paid time off Work Location: In person

Assistant Chief Financial Officer

This position is incentive eligible. ##### Introduction Executives thrive with us! HCA Healthcare is one of the nation’s leading providers of healthcare services, comprising of over 180 hospitals and about 2,000 sites of care in 21 states and the United Kingdom. We are looking for an Assistant Chief Financial Officer for our HCA Florida JFK Hospital team where excellence creates excellence. ##### Benefits HCA Florida JFK Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include: Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation. Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more. Free counseling services and resources for emotional, physical and financial wellbeing 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service) Employee Stock Purchase Plan with 10% off HCA Healthcare stock Family support through fertility and family building benefits with Progyny and adoption assistance. Referral services for child, elder and pet care, home and auto repair, event planning and more Consumer discounts through Abenity and Consumer Discounts Retirement readiness, rollover assistance services and preferred banking partnerships Education assistance (tuition, student loan, certification support, dependent scholarships) Colleague recognition program Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence) Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income. Learn more about Employee Benefits Note: Eligibility for benefits may vary by location. HCA Healthcare has expanded our influence across the healthcare industry by investing $3.5 billion in capital improvements in recent years. Do you want to be an influencer in healthcare? Apply for our Assistant Chief Financial Officer role today! ##### Job Summary and Qualifications The Assistant Chief Financial Officer (ACFO) is a critical financial leadership pipeline role that serves as a direct tributary into the hospital Chief Financial Officer (CFO) role. This position manages the Financial Accounting and Reporting Department to ensure that it is providing effective and efficient service. What you will do in this role: You will demonstrate understanding of application of healthcare finance to impact clinical and financial results You will execute HCA Healthcare’s capital asset management process You will demonstrate knowledge of HIM and Case Management/Care Coordination functions You will establish expertise in productivity, staffing and scheduling You will demonstrate competence in hospital accounting, internal control environment and compliance requirements You will establish executive presence (temperament, competencies and skills across situations) What qualifications you will need: Bachelors in Finance, Accounting, or other related area required Master’s degree in related field preferred Minimum of three years in finance/accounting or public accounting/audit experience Experience as a hospital Controller preferred Previous supervisory experience preferred CPA preferred HCA Florida JFK Hospital was named in honor of our 35th president. We have grown and have four Palm Beach County locations. Our main campus is a 558-bed acute care facility. We are known for services including: emergency services, cardiovascular care, neurosciences and robotic surgery. We offer orthopedic and spine care, bariatrics, behavioral health and obstetrics. HCA Florida JFK Hospital is a Joint Commission certified Primary Stroke Center. We are a certified Ventricular Assist Device program. We are an American College of Cardiology Chest Pain Center. Our hospital is an American College of Surgeons Commission on Cancer accredited Comprehensive Community Cancer Program. We offer two off-site ERs in Palm Beach Gardens and West Boynton Beach. They provide the same emergency treatment for adults and children. We are located in the city of Atlantis. We are near the coastal cities of Lake Worth and Boynton Beach. We are by the beach, restaurants and shopping. There is something for everybody. We invite you to join a dynamic team of clinical professionals in a fast-paced environment while living in Palm Beach County. HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. "Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr. HCA Healthcare Co-Founder If you're looking for a leadership opportunity that provides both personal satisfaction and professional growth, apply to join HCA Healthcare as an Assistant Chief Financial Officer. Unlock your leadership potential with HCA Healthcare. We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. #LI-exec*

Team- / Office Assistant (w/m/d) - Munich

Die Tätigkeit als Team- / Office Assistant in unserem Unternehmen umfasst die Unterstützung von Partnern und Direktoren sowie administrative Aufgaben als Teil des Assistenzteams. Die Rolle kann zudem projektbezogene oder interne Zusatzaufgaben beinhalten. Aufgaben und Verantwortlichkeiten Als Team- / Office Assistant wird das Münchner Büro sowie das erweiterte Team in Deutschland unterstützt. Zu den Aufgaben gehören unter anderem: Empfang und Betreu

Executive Assistant & Office Manager

About Sesame Sesame believes in a future where computers are lifelike - with the ability to see, hear, and collaborate with us in ways that feel natural and human. With this vision, we're designing a new kind of computer, focused on making voice companions part of our daily lives. Our team brings together founders from Oculus and Ubiquity6, alongside proven leaders from Meta, Google, and Apple, with deep expertise spanning hardware and software. Join us in shaping a future where computers truly come alive. About the Role We’re looking for an Executive Assistant & Office Manager who is equal parts operational powerhouse, trusted executive partner, and culture champion. In this hybrid role, you’ll support a senior executive while also owning the day-to-day rhythm of our Bellevue office, serving as the connective tissue for a growing, distributed team. You’ll ensure the executive you support is operating at maximum effectiveness while simultaneously creating a seamless, welcoming, high-fu

Executive Assistant to the Chief Executive Officer

From $26/yr

About the opportunity We have an exciting opportunity to join the N26 Executive Office as Executive Assistant to our Chief Executive Officer (CEO). At N26, our team of Executive Assistants provide high-level management support, clerical and business assistance, plus direction and guidance to support in the achievement of strategic priorities and business goals and objectives. This opportunity will allow you to see what the daily life of

Executive Assistant - CEO’s Office Administration

Who We Are: At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse. Our global family now encompasses over 3

High-Velocity Executive Assistant & Office Manager

From $25/yr

The Role The Executive Assistant & Office Manager will manage executive calendars, coordinate travel, facilitate events, maintain budgets, and handle office operations. Summary Generated by Built In CourtAvenue is a company of industry experts accelerating digital transformation for the world’s most ambitious companies. At CourtAvenue, you will be a part of a culture powered by entrepreneurs, technologists, data scientists and the habitually restless dedicated and energized to design products and services that transform businesses while optimizing them for growth. You will have the opportunity to learn and grow within a culture that values innovation while focusing on redesigning the experience between consumer and service (or product) by leveraging a fluid, seamless, and thoroughly transparent engagement. CourtAvenue is looking for a "High-Velocity" Executive Assistant & Office Manager to serve as the operational backbone of our Cincinnati office. This isn't a traditional gatekeeper r

AI front office assistant for physical therapy

$160,000 - $180,000/yr

AI front office assistant for physical therapy Penciled (W24) helps physical therapists fill 10X more canceled appointments. Our product is live and in use across multiple PT chains nationwide. The core of our product is an AI agent named Nicole. Nicole helps patients join the waitlist, maintains live availabilities, and texts and calls waitlist patients to fill canceled appointments. When fully deployed, Nicole fills 79% of cancellations detected and takes an average of 3 minutes to fill an appointment. Therapists using Nicole see a 194% increase in cancellations filled. We charge a flat fee per appointment booked by our AI. We recently closed 5 new physical therapy chains- all to use the same waitlist product. The catch is that they use different EMRs, which require us to build additional integrations. Each EMR integration is a one-time build and increases the number of physical therapists we can serve. We need additional engineering support to help us build out EMR integrations, end

Assistant Manager / Senior Executive, Group Chairman Medical Board Office

Assistant Manager / Senior Executive, Group Chairman Medical Board Office We are seeking a motivated, proactive and highly organised individual for the Group Chairman Medical Board's Office. In this role, you will perform essential administrative, coordination and secretariat functions, providing comprehensive support for the Office's strategic and operational activities. Your responsibilities will include report writing, coordinating work plans, data analysis and drafting and reviewing Policies & Procedures (P&P). You will coordinate with peers, staff from external departments and other relevant stakeholders to facilitate work process integration. Additionally, you will be responsible for organising high-level meetings and planning and organising strategic events or outreach activities. Furthermore, you will support the Director (Medical Affairs) in key areas of Medical Manpower planning and junior doctors' well-being initiatives. Job Requirements: - Bachelor's Degree in any disciplin

Office Assistant

On this page, we give you an overview of all our office assistant jobs. This job overview enables you to compare and filter these office assistant jobs based on sector, location, and job type. There are a variety of office assistant jobs on Randstad. Simply pull the "job types" menu down to see what is available. Next, click on job types, such as permanent, temporary, or even contract. Once you tick your preferred job type, start browsing. You can also filter your job type by location. An office assistant assists with office duties. This includes sorting mail, delivering the right mail to various employees in the office, keeping a tidy workspace, and organizing office documents. As an office assistant, your responsibilities will vary depending on what the employees need. Some days, you may run errands like getting lunch. On other days, you may arrange travel arrangements or schedule meetings. In short, you will help carry out all the administrative duties of an office. Would you like t

Assistant Manager, Research Office

From $940/yr

Assistant Manager, Research Office (2 years contract) Job ID: 9409 Job Function: Administration Institution: National University Health System Overview The key role of the position would be to manage compliance check and conduct monitoring of Investigator Initiated Studies/Trials primarily within NUH and NUHS institutions (if necessary). The check is to ensure that Principal Investigator and their study teams are compliant with regulatory guidelines, ethics committee requirements and institutional policies. Responsibilities - Conduct Monitoring Visits - Ensure that the coordination of monitoring visits to trials/studies that are assigned to are initiated in accordance with NUHS Research Office’s monitoring framework. - Provide guidance to Principal Investigator (PI) and study team to ensure that the study conduct is managed in alignment with the ethics and regulatory (if any) approved protocol and institution policies. - Generates the monitoring visit reports within the stipulated time

Senior Manager/ Assistant Director, Office of Compliance

From $13/yr

Singapore Health Services Pte Ltd Senior Manager/ Assistant Director, Office of Compliance Job Category: Administration Posting Date: 13 Jan 2026 Senior Manager/Assistant Director, Office of Compliance As the Senior Manager/Assistant Director in the Office of Compliance, you will play a crucial role in safeguarding SingHealth's integrity and reputation by ensuring adherence to regulatory requirements and ethical standards. Working with the Head of department, you contribute to maintaining public trust in our healthcare system and fostering a forward-thinking compliance mindset. In addition, you would lead the efforts in leveraging technology and data-driven approaches to enhance our compliance programme. Your job responsibilities include: - Spearheading the development and implementation of automated compliance work streams and continuous monitoring or auditing systems for SingHealth, including identifying opportunities for applying data analytics, machine learning, and AI in risk and

Medical Claims Assistant Manager/ Senior Officer

$38,000 - $50,000/yr

Medical Claims Assistant Manager/ Senior Officer The CompanyA well established General Insurance company in HK is looking for a Medical Claims Assistant Manager or Senior Officer. They strongly prefer someone with solid medical claims or nursing background. The role is very work life balance with friendly working environment. The RoleAssist the Claims Manager to handle international claims services, ensuring compliance with company policiesConduct claims control and analysisHandle ad hoc projects such as system development and enhancementTo provide training and coaching to junior staff about insurance and medical knowledge and productsLiaise with service provider and hospital administrators for emergency services and pre-authorization managementAdjudicate claims according to p

Assistant Manager/ Senior Executive (Human Factor & Ergonomic Office)

Assistant Manager/ Senior Executive (Human Factor & Ergonomic Office) You will be part of the Human Factor and Ergonomics (OHFE) team with a focus on the integration of human factors and ergonomics principles into the healthcare systems, processes, and technologies. The goal is to enhance patient safety, improve the quality of care, and optimize healthcare delivery systems and practices. You will collaborate with various stakeholders in implementing human factors improvements throughout the healthcare system in SGH. Your job duties include: - Identify and analyse potential risks and safety issues in healthcare processes and technologies - Work with cross-functional teams to develop and implement solutions to enhance patient safety - Monitor and evaluate the impact of human factors & ergonomics interventions on patient safety outcomes - Conduct assessment and evaluation of healthcare systems, devices and technologies - Apply human-centered design principles to improve the user experienc

Pharmacy Assistant (Office Setting Caseworker Style Role)

$20 - $23/yr

Registered Pharmacy Technician - Specialty Pharmacy Trainee - Full-Time, Permanent - Edmonton - HealthcareAre you a Registered Pharmacy Technician looking to transition out of a retail, central fill or LTC environment? From those on the verge of licensure to those with extensive experience, we are interested in hearing from you! We are actively seeking a motivated and devoted Pharmacy Technician for a client based in the Edmonton (south) area! This is a gr Registered Pharmacy Technician - Specialty Pharmacy Trainee - Full-Time, Permanent - Edmonton - HealthcareAre you a Registered Pharmacy Technician looking to transition out of a retail, central fill or LTC environment? From those on the verge of licensure to those with extensive experience, we are interested in hearing from you! We are actively seeking a motivated and devoted Pharmacy Technician for a client based in the Edmonton (south) area! This is a gr We are hiring a Customer Service Representative / Patient Coordinator to join

Office Assistant

$312,000 - $52,000/yr

WHY YOU SHOULD APPLY: Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers: The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month! A highly competitive Paid Time Off plan, promoting quality work-life balance. Subsidized gym memberships to help team members feel their best. Medical, dental, vision, and life insurance packages for all US-based team members. International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition. Device upgrade and learning reimbursement programs. Motivating career development plans with clearly defined goals and rewards. Additional job-specific incentives and bonuses. Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we’ve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from! YOU SHOULD HAVE: Willingness to learn, grow, and collaborate with the team and company as a whole.Excellent verbal and written communication skills.A high level of discretion, ethics, and trustworthiness.Intermediate spreadsheet skills (preferred)Innovative thinking and a willingness to challenge existing methods where improvement is possible.Experience in bookkeeping / financial record keeping (preferred).Experience with Google Sheets or Excel, Quickbooks Online, and G-Suite (preferred).The availability to work 40 hours per week from 9:00 am to 6:00 pm PST.A reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers. YOUR DUTIES AND TASKS: Answering phones and emails.Completing entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records.Resolving billing issues with clients and internal team members.Providing account access, usage reports, data analysis, and other ad hoc requests for team members.Supporting quality assurance checks of various internal and client facing reporting.Organizing new client contracts, create invoices, and process client payments.Contributing to internal database maintenance, upkeep and data entry.Researching, ordering, & distributing company-wide gifts (2-3 times per year).Organizing company events, competitions, and special projects throughout the year.Facilitating company holiday, time off, and schedule variation calendars. We are looking for talented and diligent candidates who excel in our skills tests, and will consider these candidates even if past experience or educational background criteria aren't met. *California, New York, Washington, and Colorado: starting base pay for this position ranges between $15 - $25 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. Outside of California, New York, Washington, and Colorado compensation may fall outside the above ranges.

Executive Assistant to the Chief Executive Officer

About the opportunity We have an exciting opportunity to join the N26 Executive Office as Executive Assistant to our Chief Executive Officer (CEO). At N26, our team of Executive Assistants provide high-level management support, clerical and business assistance, plus direction and guidance to support in the achievement of strategic priorities and business goals and objectives. This opportunity will allow you to see what the daily life of

Team- / Office Assistant (w/m/d) - Munich

Die Tätigkeit als Team- / Office Assistant in unserem Unternehmen umfasst die Unterstützung von Partnern und Direktoren sowie administrative Aufgaben als Teil des Assistenzteams. Die Rolle kann zudem projektbezogene oder interne Zusatzaufgaben beinhalten. Aufgaben und Verantwortlichkeiten Als Team- / Office Assistant wird das Münchner Büro sowie das erweiterte Team in Deutschland unterstützt. Zu den Aufgaben gehören unter anderem: Empfang und Betreu

Executive Office Assistant

From $22/yr

...Executive Office Assistant JOB-10045762 Anticipated Start Date February 16, 2026 Location Everett, WA Type of Employment Contract Hire Job Summary We are looking for individuals to join our client’s team as Office Assistant in the...