Executive Personal Assistant Jobs

Personal Assistant to Chief Executive Officers

From $10/yr

KEY PURPOSE OF THIS POSITION The Personal Assistant to the Chief Executive Officers plays a pivotal role in ensuring the seamless operation of the Office of the CEO. This position provides high-level executive, administrative, and strategic support, enabling the CEOs to focus on organisational leadership, strategic direction, and key business priorities. Responsibilities: * Provide comprehensive support and assistance to the Chief Executive Officers (CEO) in managing their daily activities, optimising their time, and enhancing their effectiveness as a leader. * Serve as a gatekeeper for the CEO, screening and managing incoming communication such as emails, phone calls, and correspondence, and ensure that the CEO stays informed of important messages while filtering out less critical information. * Maintain the confidentiality and integrity of sensitive information and discussions, exercising discretion and diplomacy in handling confidential matters. * Play a crucial role in facilitating smooth operations within the Office of the CEO, managing diverse administrative duties, and enabling the CEO to focus on strategic priorities. * Assist in coordinating and managing projects, initiatives, and special assignments led by the CEO, ensuring smooth execution and follow-up on action items. * Provide strategic support to the CEO by conducting research if required, preparing reports, drafting speeches, briefings or project proposals as requested. * Serve as a primary point of contact for internal and external communications addressed to the CEO, screening and prioritising messages while maintaining clear channels of communication. * Anticipate and address challenges and obstacles proactively, finding solutions and ensuring that the CEO's priorities are effectively addressed. * Represent the CEO and the organisation professionally in interactions with stakeholders at professional events and functions, embodying the values and vision of the Company. * Build and maintain positive relationships with internal and external stakeholders, serving as a liaison between the CEO and third parties e.g., Board members, various departments, partners, investors, and other key individuals or organisations. * Plan and arrange detailed travel plans, itineraries and documentation for travel-related meetings, and accompany the CEO when requested. * May have supervisory accountabilities in planning, prioritising, and organising time and tasks to meet team deadlines. CHALLENGES OF THIS POSITION * Managing the CEO’s demanding schedule with numerous meetings, travel commitments, and deadlines. * Understanding the CEO's strategic objectives to the extent that tasks and commitments can be effectively aligned and prioritised amidst competing demands. * Maintaining confidentiality and discretion is crucial in this role to uphold trust and protect the company's interests. * Effective communication to accurately convey messages and manage stakeholders' expectations. * Liaison and communication coordination between the CEO and the Board, internal teams, external partners, investors, and board members. * A requirement for sound judgment and a thorough understanding of the CEO's preferences and priorities. * Supporting the CEO and coordinating with relevant stakeholders during times of crisis or high-pressure situations. * To excel in this role, the Assistant to the CEO should continuously seek opportunities for professional development and skill enhancement. THE IDEAL CANIDATE Qualifications: * Bachelor of Business Administration (Desirable) * First Line Management Programs Work Experience: * Approximately 10 years, in an executive support role, preferably supporting C-suite executives in a large, listed organisation. * Proactive, detail-oriented individual with exceptional organisational skills, business acumen and the ability to handle confidential information with discretion. * Exceptional written and verbal communication skills. * Proficient in the use of communication and collaboration tools. * Strong interpersonal skills and ability to foster effective relationships. * Cooperative and willing to work cross-functionally. * Strong planning, organising and integration skills, with proven ability to manage multiple projects and prioritise tasks effective.

Executive Personal Assistant to the CEO

$70,000 - $100,000/yr

Executive Personal Assistant to the Founder \& CEO Location: Downtown Brighton, MI | Full-Time | High-Responsibility Role Foguth Financial Group is a nationally recognized investment advisory and wealth management firm headquartered in Downtown Brighton, Michigan. We are seeking a highly capable Executive Personal Assistant to support our Founder \& CEO, Michael Foguth — a high-performing entrepreneur, author, and leader of multiple companies. This is a fast-paced, high-impact position for someone who thrives in a dynamic environment, anticipates needs before they arise, and operates with the urgency, precision, and discretion required to support an executive with a packed schedule, significant business responsibilities, and a large family. If you are ambitious, organized, proactive, and energized by being “two steps ahead,” this role offers a unique opportunity to work directly with a nationally visible CEO and play an integral part in his daily efficiency and success. What You’ll Do (Core Responsibilities) Executive \& Personal Support * Manage and protect the CEO’s calendar with a proactive, forward-thinking approach * Anticipate needs, prepare for upcoming obligations, and remove obstacles before they arise * Screen and route incoming calls, emails, visitors, and requests (personal + professional) * Handle urgent or time-sensitive changes, including occasional after-hours requests (e.g., travel adjustments) * Coordinate all travel arrangements — business, personal, and family — including itineraries, logistics, and changes * Serve as liaison between the CEO and internal staff, family members, external partners, and vendors Family \& Household Management * Coordinate schedules, appointments, and projects involving the CEO’s family * Manage relationships with contractors, service providers, and residential project teams * Monitor inventories, manage returns, track credits, and oversee household operational needs Administrative \& Operational Excellence * Schedule and prepare for meetings, events, and conferences * Take notes, track action items, and follow up on task completion * Maintain confidentiality of highly sensitive information at all times * Support miscellaneous personal tasks and requests to keep the CEO’s day running smoothly * Work closely with the main office to execute day‑to‑day needs Note: Up to 80% of this role’s daily tasks support the CEO’s personal and family‑related needs, with the remaining 20% of the time focused on professional responsibilities across multiple companies. What Success Looks Like You are: * Always two steps ahead * Calm under pressure and able to pivot quickly * Extremely organized with impeccable follow-through * Confident handling high expectations and high responsibility * Comfortable supporting a fast-moving executive with a demanding schedule * A natural problem-solver who jumps in wherever needed Must-Have Skills \& Experience * Microsoft Outlook \& Microsoft 365 Super User * Exceptional written and verbal communication * Strong attention to detail and accuracy * Ability to manage competing priorities with efficiency * Proactive, resourceful, and capable of independent decision-making * Experience supporting executives or high-net-worth individuals (preferred but not required) This Role Is NOT for Everyone This role is demanding and fast-paced. It requires: * Comfort with occasional after-hours requests * Ability to manage both personal and professional responsibilities * A mindset of ownership rather than “task completion” * High discretion, loyalty, and professionalism * A willingness to handle a wide range of requests, both big and small If you thrive in high-performance environments and enjoy being indispensable to an executive’s daily success, you will excel here. Benefits Include: * Health, Dental and Vision Benefit Options * 401k with Company Match * Bonus Compensation Program * Eligibility for Company Vehicle * Employee Nutrition Program * Other Perks specific to Foguth Financial Group Other Relevant Titles: Executive Personal Assistant, Personal Assistant to CEO, Executive \& Family Assistant, Family Office Personal Assistant, Senior Executive Assistant, Executive Operations Assistant, Executive Scheduler, Personal Chief of Staff, Household Personal Assistant, CEO Support Manager. Job Type: Full-time Pay: $70,000.00 - $100,000.00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Health insurance * Paid time off * Referral program * Vision insurance Application Question(s): * What are your compensation expectations for this role (salary or hourly rate)? Ability to Commute: * Brighton, MI 48116 (Required) Work Location: In person

CEO Executive and Personal Affairs Assistant

$10 - $25/yr

Executive \& Personal Affairs Assistant to the CEO 1–3 Years Experience | Colorado Springs, CO | Full-Time | Ability to Obtain Top Secret Support high-velocity executive leadership where precision, discretion, and performance directly impact mission success. A Day in the Life – What You’ll Do * Manage and optimize the CEO’s complex personal and professional calendar across multiple time zones, ensuring seamless prioritization and zero missed objectives. * Prepare executive briefing materials, talking points, background research, and high-level correspondence for meetings with national leaders, C-Suite executives, and government officials. * Coordinate executive travel (local and national), logistics, contingency planning, and high-visibility events with flawless execution. * Support CEO brand presence, marketing initiatives, social media engagement, event coordination, and corporate materials management. Required Qualifications * 1–3 years supporting C-level executives in high-demand environments. * Experience operating in fast-paced, high-stakes organizations. * Exceptional organizational and time management skills. * Strong marketing and social media acumen. * Demonstrated ability to handle high levels of stress with composure. * Executive presence and polished professional demeanor. * Advanced proficiency in Microsoft Office Suite. * Advanced proficiency in Microsoft Teams. * Experience using CRM platforms. * Experience using scheduling and calendar management tools. * Ability to obtain a Top Secret security clearance. * Ability to travel 10–25% (local and national). * Ability to maintain strict confidentiality and handle sensitive information securely. Preferred Qualifications * Experience coordinating meetings with national leaders, senior government officials, and industry partners. * Experience preparing executive briefing materials and strategic communications. * Experience managing multi-time-zone executive calendars. * Experience coordinating executive offsites, national events, and industry conferences. * Experience supporting LinkedIn or professional brand management. * Experience coordinating event photography and media content. * Experience managing website updates and marketing collateral. * Experience tracking engagement metrics for executive communications. * Experience coordinating venue logistics, catering, A/V, security, and run-of-show documentation. * Experience managing ordering, inventory, packaging, and delivery of corporate marketing materials. * Experience overseeing household, property, or vendor coordination in a confidential executive setting. * Demonstrated ability to anticipate executive needs and proactively solve problems. High-Performance Culture Expectations * Thrives under intensity and high standards. * Executes quickly, precisely, and reliably. * Anticipates challenges before they surface. * Responds to change with agility and composure. * Demonstrates emotional maturity and executive presence at all times. * Maintains flexibility beyond traditional hours to support executive priorities. * Comfortable working alongside national leaders and senior government officials. What Success Looks Like (First 90 Days) * CEO calendar operates seamlessly with zero missed priorities. * Meetings are prepared with comprehensive briefing materials and research. * Confidential matters are handled with absolute discretion. * Demonstrates the ability to operate independently with sound executive judgment. Why Join Us You will operate at the highest levels of leadership, directly supporting mission-critical initiatives and national-level engagements. This role offers unmatched exposure, responsibility, and the opportunity to be a key driver behind executive effectiveness and organizational impact. #IND1

Executive Personal Assistant

Job Title: Personal Assistant to Founder Location: Dubai (In-Office, Monday to Friday) Type: Full-Time Overview We are looking for a highly organised, proactive, and reliable Personal Assistant to support a young founder based in Dubai. This is an in-office role designed to remove distractions, manage day-to-day logistics, and protect the founder’s time so they can stay focused on high-impact work. This role suits someone who thrives on structure, anticipates needs before they arise, and takes pride in making someone else more productive. Key Responsibilities • Manage and maintain the founder’s calendar, scheduling meetings, calls, and appointments • Book meetings, coordinate with internal and external stakeholders, and manage follow-ups • Handle inbox management, including drafting and responding to emails when required • Order meals, manage daily logistics, and handle ad-hoc personal tasks during working hours • Coordinate travel, transport, and bookings as needed • Run errands and assist with day-to-day operational tasks • Drive the founder when required (must be a confident driver in Dubai) • Support research tasks, note-taking, and organisation of information • Ensure the founder’s time is structured, efficient, and uninterrupted • Act as a trusted right hand, keeping things moving smoothly throughout the day What This Role Is • A hands-on, fast-paced personal assistant role • Focused on time management, organisation, and execution • In-office support for a high-performance founder • A role where initiative and problem-solving are essential What This Role Is Not • This is not a remote role • This is not a cooking or household role • This is not a purely administrative desk job Requirements • Based in Dubai or willing to relocate • Available in the office Monday to Friday • Strong organisational and time-management skills • Excellent written and spoken English • Confident, professional, and discreet • Able to multitask and adapt quickly to changing priorities • Comfortable handling both professional and personal tasks • Valid UAE driving licence preferred • Prior experience as a personal assistant or executive assistant is a strong advantage Personality Fit • Calm under pressure • Detail-oriented and reliable • Proactive rather than reactive • Comfortable working closely with a founder • Takes ownership and follows through Why This Role You’ll gain direct exposure to a fast-growing business environment, work closely with a founder, and play a key role in maximising productivity and execution. This is a trusted position with real responsibility and room to grow. Skills Make the founder's life easier.

Executive Assistant/ Personal Assistant (Chinese Speaker)

Responsibilities: 1. Handle daily admin tasks, document delivery, product sample drop-offs 2. Support sales & marketing teams in event execution and logistics 3. Assist Corporate Managers in external coordination, interpretation, and communications • Requirements: • Knowledge of UAE document process, with valid driving license preferred • Fluent in English and Chinese required • Adaptable to fast-paced startup environment Job Type: Full-time Application Question(s): • How do you prioritize tasks and manage competing demands while supporting senior executives? • Can you describe a situation where you had to handle a confidential or sensitive issue? How did you manage it professionally? Education: • Bachelor's (Preferred) Experience: • Executive Assistant / Office Admin: 3 years (Preferred) Language: • Chinese (Preferred) • English (Preferred) • Arabic (Preferred)

EXECUTIVE AND PERSONAL ASSISTANT - AE

NetCents Technology is a leading player in the cryptocurrency payment space. We are currently looking for an Executive and Personal Assist to join our team in Dubai. Qualified candidates must be detail-oriented, flexible, have strong multi-tasking, organizational and problem-solving skills, work well in a team atmosphere and thrive in a fast-paced, dynamic environment. Are you seeking a challenging yet rewarding full-time office position? Do you have experience in managing a busy office and working with the executive team, while handling multiple projects at a time? If so, we invite you to further explore NetCents’ exciting Executive Assistant opportunity. Roles & Responsibilities:· The coordination of executive activities including calendar maintenance, travel coordination, managing all appointments, phone calls, and emails· The development of meeting agendas, presentations, and handling of all external resources that the executive may request to allow them to perform their responsibilities· Communicating with internal and external stakeholders, ensuring all matters are dealt with and brought to the executives’ attention· Management of executives’ personal calendar and household· Proactively create and maintain effective workflow and communication to accomplish executive teamwork· Coordination and execution of events· Ability to travel with short notice· Manage projects and follow up on action items on behalf of the executive· Establish work priorities, delegate work to office support staff and ensure deadlines are met and procedures are followed· Assist in preparation of operating, budget and maintain inventory and budgetary controls· Prepare proofread and check correspondence, invoices, and reports· Co-ordinate internal flow of information· Perform other administration duties Desired Professional Experience:· 3+ years of administrative or executive assistant experience· Self-motivated and results oriented· Proficiency in Microsoft Word and Excel· Technologically adept· Post-secondary diploma or degree· Attention to detail· Ability to work in a fast-paced environment· Strong command of the English language both written and verbal· Good communicator in email, over the phone and in-person· Exceptional interpersonal, communication and writing skills

EXECUTIVE AND PERSONAL ASSISTANT - AE

NetCents Technology is a leading player in the cryptocurrency payment space. We are currently looking for an Executive and Personal Assist to join our team in Dubai. Qualified candidates must be detail-oriented, flexible, have strong multi-tasking, organizational and problem-solving skills, work well in a team atmosphere and thrive in a fast-paced, dynamic environment. Are you seeking a challenging yet rewarding full-time office position? Do you have experience in managing a busy office and working with the executive team, while handling multiple projects at a time? If so, we invite you to further explore NetCents’ exciting Executive Assistant opportunity. Roles & Responsibilities:· The coordination of executive activities including calendar maintenance, travel coordination, managing all appointments, phone calls, and emails· The development of meeting agendas, presentations, and handling of all external resources that the executive may request to allow them to perform their responsibilities· Communicating with internal and external stakeholders, ensuring all matters are dealt with and brought to the executives’ attention· Management of executives’ personal calendar and household· Proactively create and maintain effective workflow and communication to accomplish executive teamwork· Coordination and execution of events· Ability to travel with short notice· Manage projects and follow up on action items on behalf of the executive· Establish work priorities, delegate work to office support staff and ensure deadlines are met and procedures are followed· Assist in preparation of operating, budget and maintain inventory and budgetary controls· Prepare proofread and check correspondence, invoices, and reports· Co-ordinate internal flow of information· Perform other administration duties Desired Professional Experience:· 3+ years of administrative or executive assistant experience· Self-motivated and results oriented· Proficiency in Microsoft Word and Excel· Technologically adept· Post-secondary diploma or degree· Attention to detail· Ability to work in a fast-paced environment· Strong command of the English language both written and verbal· Good communicator in email, over the phone and in-person· Exceptional interpersonal, communication and writing skills

Personal Assistant (with Travel & Executive Support Experience)

Job Description We are seeking a highly organised, proactive, Personal Assistant to provide comprehensive administrative and travel support to senior management. The ideal candidate will have proven experience coordinating travel arrangements, managing dynamic schedules, and acting as a trusted point of contact in a fast-paced, professional environment. This role requires excellent attention to detail, strong communication skills, and the ability to anticipate needs while maintaining the highest levels of confidentiality and professionalism. Key Responsibilities Executive & Administrative Support • Provide diary and calendar management, including scheduling meetings across multiple time zones • Act as a gatekeeper and primary point of contact for internal and external stakeholders • Prepare correspondence, presentations, reports, and meeting agendas • Handle confidential information with discretion and sound judgement • Assist with personal and business-related tasks as required Travel & Logistics Management • Coordinate all aspects of domestic and international travel, including: • Flights, accommodation, visas, transfers, and travel insurance • Detailed travel itineraries and contingency planning • Liaise with travel agents, airlines, hotels, and ground service providers • Monitor travel schedules and proactively manage changes, delays, or disruptions Meeting, Office & Event Coordination • Organise meetings, conferences, and events (local and international) • Arrange venues, catering, accommodation, and supporting materials • Take minutes when required and track follow-up actions • Support ad-hoc projects and administrative initiatives Skills & Experience Essential · Proven experience as a Personal Assistant or Executive Assistant · Demonstrated experience managing complex domestic and international travel · Excellent organisational and time-management skills · Strong written and verbal communication skills · High level of professionalism, discretion, and reliability · Proficient in Microsoft Office · Experience supporting senior executives or directors Personal Attributes • Highly organised and detail-oriented • Proactive, resourceful, and solution-driven • Calm under pressure and adaptable to change • Strong interpersonal skills and cultural awareness • Trustworthy with a high level of integrity Salary: Market Related Job Type: Full-time Work Location: In person

Executive Personal Assistant

We are looking for an Executive Personal Assistant to join the senior management team at NoName Hospitality Group within the Atlantic Seaboard, Cape Town. The ideal candidate should be: • punctual and reliable • hard working • highly proficient in MS office and the like • extremely organised and structured • have a sound understanding of time management, calendars, minute/note taking and email etiquette • drivers license and own transport mandatory A good business acumen and basic financial understanding is preferred but not necessary. The ideal candidate is keen to grow alongside the company and assist directors, owners and founders in achieving and maximising time efficiency and business growth. You will be working directly with the owners on a daily basis as well as other members of the executive team to help optimise business organisation. Please only apply if you feel you meet all criteria above. If you do not hear back from us within 14 days of applying, please consider your application unsuccessful. Job Type: Full-time Work Location: In person

Executive Personal Assistant

Requisition Details & Talent Acquisition Consultant REQ 143682 Busi Radebe Location: Johannesburg Closing date: 22 January 2026 Executive Personal Assistant to the Chairman Job Family Administration, Operations and Facilities Career Stream Secretarial Leadership Pipeline Manage Self: Technical Job Purpose Provide high-level, anticipatory executive support to the Chairman, ensuring optimal time management and efficiency. The role requires exceptional judgment, discretion, and the ability to represent the Office of the Chairman with professionalism and confidence. Job Responsibilities • Deliver proactive and anticipatory support, minimising the need for detailed instructions by anticipating requirements and acting independently where appropriate. • Manage complex diaries, travel arrangements, and event coordination with precision and foresight. • Serve as a trusted liaison between the Chairman and internal/external stakeholders, including board members, Exco, regulators, policy makers, and other high-level contacts, • projecting the right image of the Office of the Chairman. • Understand and adapt to the Chairman’s working style and preferences, demonstrating confidence in decision-making while respecting boundaries. • Exercise sound judgment on what to handle independently, what to escalate, and when to seek input. • Challenge respectfully when necessary, maintaining professionalism and tact. • Identify and recommend opportunities to enhance processes, systems and policies and support implementation of new processes, policies and systems. • Maintain strict confidentiality and discretion at all times. • Prepare, review, and ensure documentation meets organisational standards. • Build and maintain strong relationships through effective communication and collaboration. • Stay informed on relevant legislation, industry developments, and organisational priorities. • Embrace and demonstrate organisational vision and values in all interactions. • Continuously develop personal capability through training, feedback, and professional growth initiatives. • Share knowledge and ensure accurate information flow to stakeholders and team members. • Contribute to a culture of transformation and participate in organisational initiatives, including corporate social responsibility programs. Essential Qualifications - NQF Level • Matric / Grade 12 / National Senior Certificate Diploma (Business-related preferred) Preferred Qualification • Business-related Diploma with emphasis on emotional intelligence and stakeholder engagement. Minimum Experience Level • Minimum of 10 years providing executive support at C-suite level (CFO, CEO, Chairman), with demonstrated ability to operate in high-pressure, complex environments Technical / Professional Knowledge • Advanced administrative procedures and systems • Governance, Risk, and Controls • Regulatory knowledge • Business writing and communication skills • Minutes taking and documentation standards Behavioural Competencies • Communication • Energy • Initiating Action • Stress Tolerance • Work Standards • Planning and Organizing Disclaimer Preference Recruiting Team at +27 860 555 566will be given to candidates from the underrepresented groups Please contact the Nedbank. --------------------------------------------------------------------------------------- Please contact the Nedbank Recruiting Team at +27 860 555 566