Personal Assistant (with Travel & Executive Support Experience)

Job Description We are seeking a highly organised, proactive, Personal Assistant to provide comprehensive administrative and travel support to senior management. The ideal candidate will have proven experience coordinating travel arrangements, managing dynamic schedules, and acting as a trusted point of contact in a fast-paced, professional environment. This role requires excellent attention to detail, strong communication skills, and the ability to anticipate needs while maintaining the highest levels of confidentiality and professionalism. Key Responsibilities Executive & Administrative Support • Provide diary and calendar management, including scheduling meetings across multiple time zones • Act as a gatekeeper and primary point of contact for internal and external stakeholders • Prepare correspondence, presentations, reports, and meeting agendas • Handle confidential information with discretion and sound judgement • Assist with personal and business-related tasks as required Travel & Logistics Management • Coordinate all aspects of domestic and international travel, including: • Flights, accommodation, visas, transfers, and travel insurance • Detailed travel itineraries and contingency planning • Liaise with travel agents, airlines, hotels, and ground service providers • Monitor travel schedules and proactively manage changes, delays, or disruptions Meeting, Office & Event Coordination • Organise meetings, conferences, and events (local and international) • Arrange venues, catering, accommodation, and supporting materials • Take minutes when required and track follow-up actions • Support ad-hoc projects and administrative initiatives Skills & Experience Essential · Proven experience as a Personal Assistant or Executive Assistant · Demonstrated experience managing complex domestic and international travel · Excellent organisational and time-management skills · Strong written and verbal communication skills · High level of professionalism, discretion, and reliability · Proficient in Microsoft Office · Experience supporting senior executives or directors Personal Attributes • Highly organised and detail-oriented • Proactive, resourceful, and solution-driven • Calm under pressure and adaptable to change • Strong interpersonal skills and cultural awareness • Trustworthy with a high level of integrity Salary: Market Related Job Type: Full-time Work Location: In person