Jobs at Williams

5 open positions · $20 - $60,000

Open roles

Operations & Office Manager Operations Admin/Manager Engineer III / Senior Engineer - Project Execution, Western Interstates CSOC Incident Response Lead Director of Operations

Operations & Office Manager

Gilbert, AZ, USonsite$50,000 - $60,000/yr

Operations \& Office Manager – HVAC/Mechanical/Plumbing Services Position Summary We are seeking a highly organized and proactive Operations \& Office Manager to support our growing HVAC/Mechanical \& Plumbing Company. This role will oversee office administration, dispatching, accounting support, vendor coordination, process improvement, and internal systems organization. This is a ground-floor opportunity to build out our operations infrastructure — over time, responsibilities will be delegated as the team grows. The ideal candidate is detail-oriented, a self starter tech-savvy, comfortable leveraging AI tools and automation to improve workflows, \& loves to create and implement systems and processes in order to streamline operations and sales, while supporting both the office team and field technicians. Key Responsibilities Process Improvement \& Systems Management * Create, document, and maintain Standard Operating Procedures (SOPs) * Develop processes for: * Reviewing contracts * Sending documentation to General Contractors (GCs) * Managing change orders * Daily reporting processes * Help automate workflows, reporting, and document management * Ensure all required project documents are properly submitted and stored * Create failsafe systems for contract and bid package documentation * Streamline communication and collaboration across teams CRM, Technology \& Communications * Assist in setting up and managing CRM systems * Help implement phone systems with call recording capabilities * Track customer communication and follow-up schedules * Collect and organize operational data for team visibility and reporting General Administrative \& Office Operations * Answer and manage incoming phone calls \& walk ins * Set up and maintain cloud-based document storage and organization systems * Oversee and execute projects such as(transitioning company systems to G Suite/Google workspace, eliminate VPN dependency, setup hierarchy of folders and digital documentation systems, Accounting \& Financial Support * Manage accounts receivable and accounts payable * Process employee timecards and payroll support * Monitor vehicle expenses, fuel tracking, and fleet-related costs * Ensure checks and balances are in place for proper documentation and approvals for all systems * Track project-related documentation and financial records Dispatch \& Service Coordination * Dispatch and schedule service technicians efficiently until department has grown enough to hire a full time person * Coordinate with vendors for residential service ordering and materials * Track service calls, current projects, and future job schedules * Maintain and update bid tracking lists and project status reports * Assist in organizing and streamlining bidding processes Marketing \& Business Support * Assist with light marketing efforts * Create monthly newsletters for General Contractors and Service Customers * Support company social media and LinkedIn activity * Help maintain professional communication materials and outreach Qualifications * Ability to improve systems and create efficient workflows * Previous experience in office management, operations coordination, dispatching, or administrative support * HVAC, construction, mechanical, or service industry experience preferred * Strong organizational and multitasking skills * Experience with Google Workspace/G Suite, CRM systems, and cloud-based software * Knowledge of accounts receivable/payable processes * Strong communication and customer service skills * Dtail-oriented with strong follow-through * Proficiency in QuickBooks accounting software as well as general bookkeeping practices. Salary $50,000-$60,000 Full Benefits Package Pay: $50,000.00 - $60,000.00 per year Benefits: * 401(k) * Dental insurance * Employee discount * Flexible schedule * Health insurance * Paid time off Application Question(s): * Are you willing to work in office, located in Gilbert? Work Location: In person

3 months agovia universal intelligenceApply ›

Operations Admin/Manager

Cooperstown, NY, USonsite$20 - $30/yr

About the Role We are seeking a strategic, highly organized, and tech-forward Operations Manager to help lead the day-to-day operations of a fast-paced, top-producing real estate business. This is not a traditional administrative position. We are looking for someone who thrives on creating systems, improving processes, leveraging artificial intelligence, and implementing technology that allows the business to operate more efficiently and continue to scale. If you're someone who enjoys solving problems, building workflows, and finding innovative ways to save time while delivering an exceptional client experience, we'd love to meet you. Key ResponsibilitiesBusiness Operations * Oversee daily business operations and ensure smooth execution across all departments. * Develop, document, and continuously improve Standard Operating Procedures (SOPs). * Create systems that support long-term business growth and scalability. * Manage calendars, deadlines, projects, and operational priorities. * Coordinate with the Transaction Coordinator to ensure a seamless client experience from contract to close. * Maintain accurate records, databases, and business reporting. Technology \& AI * Identify and implement AI tools that improve efficiency and productivity. * Build AI workflows for marketing, client communication, operations, and internal processes. * Create and maintain prompt libraries for ChatGPT and other AI platforms. * Evaluate new technologies and recommend solutions that support business growth. * Automate repetitive tasks using AI and workflow automation platforms. * Stay current on emerging AI trends and introduce practical applications for the business. Client Experience * Develop systems that create a five-star client experience. * Improve communication workflows and client touchpoints. * Coordinate appreciation events, client gifting, and follow-up campaigns. * Monitor client satisfaction and identify opportunities for improvement. Leadership \& Growth * Serve as the operational partner to the business owner. * Anticipate challenges before they become problems. * Recommend process improvements and operational efficiencies.. * Help build a scalable foundation that supports long-term expansion. QualificationsRequired * Exceptional organizational and project management skills. * Strong technology aptitude with the ability to quickly learn new platforms. * Excellent written and verbal communication. * Ability to prioritize competing demands in a fast-paced environment. * Strong problem-solving and critical-thinking skills. * High attention to detail. * Self-motivated and proactive. Preferred * Experience using AI platforms such as ChatGPT, Claude, Gemini, or similar tools. * Experience with Canva, CapCut, or other content creation software. * CRM experience (Keller Williams Command preferred) but not required. * Google Workspace and Microsoft Office proficiency. * Real estate industry experience is a plus but not required. The Ideal Candidate You are someone who: * Loves creating order from chaos. * Is energized by solving problems and improving systems. * Embraces new technology and enjoys learning. * Naturally thinks several steps ahead. * Has a growth mindset and enjoys continuous improvement. * Is dependable, adaptable, and takes ownership of projects. * Understands that small operational improvements can have a significant impact on business growth. Pay: $20.00 - $30.00 per hour Work Location: Hybrid remote in Cooperstown, NY 13326

1 month agovia universal intelligenceApply ›

Engineer III / Senior Engineer - Project Execution, Western Interstates

Houston, TX, USonsiteFrom $50/yr

Williams is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected under applicable discrimination law. Do something that means something at Williams. This isn’t just a job — it’s an opportunity to explore and discover your passion with coworkers who become friends and mentors who push you to be your best self in and out of the office. At Williams, we make clean energy happen. And you can too, so bring your energy to ours. The Engineer III / Senior Engineer role supports a range of technical assignments across operations, projects, and strategic initiatives. This position is responsible for applying engineering expertise to evaluate, design, and improve systems and processes while ensuring safe, reliable, and compliant operations. This role may be filled at the Engineer III or Senior Engineer level depending on experience, scope of responsibility, and demonstrated capabilities. The position offers the opportunity to work across disciplines and contribute to solutions that advance Williams’ energy infrastructure. Your work will challenge you, and with our Core Values to guide you, you’ll quickly learn and grow with us. Responsibilities / Expectations * Work independently on engineering projects and technical assignments that support operations and project execution, with greater scope and complexity at the Senior Engineer level * Apply technical expertise to evaluate systems, identify issues, and develop solutions that support operational and business needs * Apply industry standards, regulatory requirements, and company processes to ensure safe, compliant work * Interpret internal and external customer needs, assess requirements, and deliver solutions aligned with business objectives * Collaborate across functions to support project delivery, compliance, and continuous improvement * Prepare and deliver technical presentations and information to stakeholders * Promote safety, operational excellence, and adherence to processes, procedures, and standards * At the Senior Engineer level, provide technical leadership on complex assignments, support large-scale projects, and contribute to strategic decisions * At the Senior Engineer level, anticipate business needs, influence outcomes, and guide less experienced engineers as needed * Perform other duties as assigned Required Qualifications * Bachelor’s degree in engineering from an accredited college or university, or a bachelor’s degree in a relevant engineering technology field with a Professional Engineer (P.E.) license * Engineer III typically requires at least four years of diverse engineering experience in the natural gas or petrochemical industry * Senior Engineer typically requires at least eight years of diverse engineering experience in the natural gas or petrochemical industry * Demonstrated knowledge of engineering principles, operational requirements, and applicable regulations Preferred Qualifications * Professional Engineer (P.E.) license preferred * Project management experience preferred * Experience across multiple engineering disciplines or functional areas preferred Knowledge, Skills and Abilities * Strong organizational and interpersonal skills, with a focus on safety and collaboration * Ability to analyze technical issues, evaluate options, and implement effective solutions * Proficiency in Microsoft Office and general PC applications * Ability to work independently and contribute effectively in a team environment * At the Senior Engineer level, advanced technical expertise, leadership skills, and the ability to influence decisions and outcomes across teams Day in the Life In this role, you will lead and support project engineering execution for pipeline, compressor station, and facility projects across the full lifecycle, typically ranging from $1MM to $50MM in capital scope. You will manage engineering deliverables and guide design progression through key milestone phases, including 30%, 60%, and 90% design reviews. You will coordinate multi-discipline engineering efforts across mechanical, civil, and structural systems, while also overseeing third-party engineering firms to ensure design quality, regulatory compliance, and accountability for deliverables. Working closely with project managers, you will help execute project plans by aligning delivery strategy, budgets, and resource planning. You will actively identify and mitigate engineering risks, resolve design gaps, and support procurement efforts by developing material requisitions and ensuring equipment aligns with project requirements. Your role will involve executing engineering design across a range of capital projects—from maintenance-related work to larger-scale asset builds—while applying technical expertise and sound engineering judgment to solve complex challenges and improve outcomes. Collaboration is critical, and you will work cross-functionally to meet safety, compliance, schedule, cost, and quality objectives throughout the project lifecycle. #LI-AB1About Houston (Williams Tower Location): Our Houston office is located in the Williams Tower, just steps from the Houston Galleria on Post Oak Boulevard, an area with more than 700 retailers, fine dining and hotels within two square miles. We offer free onsite-parking! Houston is the fourth most populous city in the nation and greater Houston is the most ethnically diverse metropolitan area in the United States. Houston is a dynamic mix of imagination, talent and first-class attractions that makes it a world-class city! If you love being outside, Houston rates first in total park acreage among U.S. cities with more than one million residents and offers a 300-mile interconnected bikeway network spread over 500 square miles. Check out visithoustontexas to learn more! Why Choose Williams? We are committed to providing our employees with competitive compensation and benefits as part of your Total Rewards package to help protect your current and future physical, emotional, and financial health. We generally offer health benefit programs to our employees and their families that are competitive and flexible enough to meet your needs, and retirement benefits to allow you to invest now for financial security when you retire. With rich learning and development programming and a high internal mobility rate, you are not just applying to a job with Williams; you are embarking on an exciting career! * Competitive compensation * Annual incentive program * Hybrid work model - one work from home day each week for most office-based roles * Flexible work schedule for most field-based roles * 401(k) with company matching contribution and a fixed annual company contribution * Comprehensive medical, dental, and vision benefits * Generous company-paid life insurance and disability benefits * A consumer-driven health plan option with the potential for a generous company contribution to a Health Savings Account * Healthcare and Dependent Care Flexible Spending Accounts * Paid time off, including floating and company holidays * Employee stock purchase plan * Robust employee learning and development * High internal mobility (we promote from within) * Parental leave (we provide up to 6 weeks for each parent) * Fertility coverage and adoption benefits * Domestic partner benefits * Educational reimbursement * Non-profit donation matching contributions and time off to volunteer * Employee resource groups * Employee assistance programs * Technology to make our work more productive and collaborative * Regular employee engagement surveys and feedback processes Williams has a long history of making a significant difference in the communities where we live and work, and we strive to cultivate an environment of employee inclusion, innovation and passion that values all voices and opinions. We help each other succeed and great things happen when people from a diverse set of backgrounds come together. Together, we make clean energy happen. Eligibility and benefits are governed by the terms of the applicable plan or program document which can be amended or terminated at any time. For more information, please visit Total Rewards | Williams Companies. Education Requirements: Skill Requirements: Competency Requirements:

3 months agovia universal intelligenceApply ›

CSOC Incident Response Lead

Cleveland, OH, USonsite

The Cybersecurity Security Operations Center (CSOC) Incident Response (IR) Lead is a cybersecurity professional responsible for overseeing and coordinating the response to all security incidents within the organization, acting as the primary decision-maker during a breach by leading the incident response team, assessing the situation, implementing response plans, and communicating updates to stakeholders throughout the incident lifecycle, with the primary goal of minimizing risk and restoring operations quickly and safely. This role requires a strategic thinker with strong leadership and technical skills, capable of making quick and informed decisions in high-pressure situations. Ability to support the IR lifecycle using our Security Information and Event Monitoring (SIEM) and Security Orchestration and Automated Response (SOAR) technologies. This role reports directly to the CSOC manager. At Sherwin-Williams, our purpose is to inspire and improve the world by coloring and protecting what matters. Our paints, coatings and innovative solutions make the places and spaces in our world brighter and stronger. Your skills, talent and passion make it possible to live this purpose, and for customers and our business to achieve great results. Sherwin-Williams is a place that takes its stability, growth and momentum and translates it to possibility for our people. Our people are behind the strength of our success, and we invest and support you in: Life … with rewards, benefits and the flexibility to enhance your health and well-being Career … with opportunities to learn, develop new skills and grow your contribution Connection … with an inclusive team and commitment to our own and broader communities It's all here for you... let's Create Your Possible At Sherwin-Williams, part of our mission is to help our employees and their families live healthier, save smarter and feel better. This starts with a wide range of world-class benefits designed for you. From retirement to health care, from total well-being to your daily commute—it matters to us. A general description of benefits offered can be found at http://www.myswbenefits.com/. Click on “Candidates” to view benefit offerings that you may be eligible for if you are hired as a Sherwin-Williams employee. Compensation decisions are dependent on the facts and circumstances of each case and will impact where actual compensation may fall within the stated wage range. The wage range listed for this role takes into account the wide range of factors considered in making compensation decisions including skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The wage range, other compensation, and benefits information listed is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable federal, state, and local laws including with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act where applicable. Sherwin-Williams is proud to be an Equal Employment Opportunity employer. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, marital status or any other consideration prohibited by law or by contract. As a VEVRAA Federal Contractor, Sherwin-Williams requests state and local employment services delivery systems to provide priority referral of Protected Veterans. Please be aware, Sherwin-Williams recruiting team members will never request a candidate to provide a payment, ask for financial information, or sensitive personal information like national identification numbers, date of birth, or bank account numbers during the application process. * Serve as the primary point of contact and decision-maker during cybersecurity incidents. * Assist in utilization of full CSOC toolset in support of IR (i.e. SIEM / SOAR, sandbox, email security, End Point Detection and Response, etc.) * Lead and coordinate incident response efforts within the Triage \& Response team, including mobilizing resources, assessing the situation, and implementing response plans. * Collaborate with internal and external stakeholders to gather information, assess impact, and prioritize response actions. * Provide clear and timely communication to stakeholders, including executive leadership, throughout the incident lifecycle. * Implement and refine the analysis and forensics process. * Implement and refine incident response procedures, protocols, and playbooks to enhance effectiveness and efficiency. * Conduct monthly post-incident reviews to help identify lessons learned, areas for improvement, and enforce consistent action item remediation with analysts, engineers, and relevant stakeholders. * Stay abreast of emerging cyber threats, vulnerabilities, and best practices in incident response through collaboration with Vulnerability management and Cyber Threat Intelligence teams. * Hold monthly workshops with stakeholders from Information Technology and Operational Technology to discuss on-going and future initiatives related to Incident Response. * Collaborate with security engineers to enhance detection and playbook automation. * Lead tabletop exercises with CSOC team members and internal stakeholders to facilitate training, identify gaps, and support continuous improvement. * Assist with managing the IR database to ensure adherence to audit and compliance requirements. * Support CSOC manager with vendor management of the IR retainer(s). * Oversee formal / informal IR training. Identify training opportunities with unused IR retainer credits. This is a remote position. This position is not eligible for sponsorship for work authorization now or in the future, including conversion to H1-B visa. Must be legally authorized to work in the country of employment without needing sponsorship for employment work visa status now or in the future. Job duties include contact with other employees and access confidential and proprietary information and/or other items of value, and such access may be supervised or unsupervised. The Company therefore has determined that a review of criminal history is necessary to protect the business and its operations and reputation and is necessary to protect the safety of the Company’s staff, employees, and business relationships. Must be eighteen years or older Formal Education \& Certification * Bachelor’s degree in computer science, Information Technology, or related field (or equivalent experience). * Relevant certifications such as the GIAC Incident Handler (GCIH) are preferred. Knowledge \& Experience · 8+ years IT/Cybersecurity experience. · Proven experience leading and coordinating IR efforts in a fast-paced environment. * Strong technical knowledge of network security, malware analysis, intrusion detection, and related technologies. * Excellent communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels and explain technical information to non-technical stakeholders. * Ability to remain calm and focused under pressure, with a commitment to delivering results. * Understanding of various operating systems (z/OS, Window, UNIX, Linux, AIX, etc.). Preferred Experience * Previous experience with IR and handling * Deep understanding of cybersecurity concepts, including incident response methodologies and threat intelligence * Familiarity with relevant cybersecurity frameworks and regulations (e.g., NIST, GDPR) * SIEM/SOAR solutions, such as Splunk and Sumo Logic. * CSOC or working with a Managed Security Service Provider. * Threat Intelligence Platform (TIP) and importance of integrating into the SIEM in support of IR and Indicators of Compromise. * Exposure to Incident Response in the Operational Technology domain. Personal Attributes * Strong analytical, conceptual, and problem-solving abilities. * Strong written and oral communication skills. * Strong presentation and interpersonal skills. * Ability to conduct research into database issues, standards, and products. * Ability to present ideas in user-friendly language. * Able to prioritize and execute tasks in a high-pressure environment. * Ability to work in a team-oriented, collaborative environment. * Strong commitment to inclusion and diversity. * Curiosity and willingness to learn about systems, tools, and networking. * Ability to step in and lead others in the absence of direction.

7 months agovia universal intelligenceApply ›

Director of Operations

Portland, OR, USFrom $70,000/yr

Role Overview The Director of Operations (DOO) is a senior leadership position responsible for the financial health, operational execution, and internal systems of Keller Williams Realty Portland Central. This role works closely with ownership and leadership to ensure the Market Center runs efficiently, profitably, and at a high standard of service—allowing agents and leaders to focus on growth, production, and client experience. The DOO serves as the operational backbone of the organization, providing clarity, consistency, and confidence across finances, compliance, and day-to-day operations. Who We Are Keller Williams Realty Portland Central is one of the most agent-centric and growth-oriented real estate brokerages in the Pacific Northwest. We support our agents with industry-leading training, coaching, systems, and leadership designed to help them build scalable, profitable real estate businesses. Our culture emphasizes growth, accountability, and service, paired with forward-thinking compensation models and operational discipline. Key Responsibilities Financial \& Operational Management Oversee the financial integrity and profitability of the Market Center. Manage budgeting, forecasting, and financial reporting. Oversee full accounting operations including income, expenses, assets, and liabilities using AccountEdge. Process and audit commission distributions with accuracy and timeliness. Manage accounts payable, accounts receivable, agent billing, and vendor relationships. Complete regular bank reconciliations and monthly accounting closes. Prepare monthly financial reports including profit, closings, and company dollar tracking. Coordinate year-end accounting, tax preparation, and serve as liaison with CPA. Manage 1099 reporting, income verifications, garnishments, and compliance requirements. Oversee healthcare, E\&O insurance, workers compensation, and general liability programs. Ensure compliance with Washington State business filings and regulatory requirements. Maintain strong expense controls across multiple office locations. Agent \& Staff Support Provide high-level operational and financial support to approximately 300+ agents. Serve as the primary point of contact for commission, financial, and operational questions. Support agent retention through accuracy, responsiveness, and professionalism. Participate in agent business conversations including goal tracking and performance reviews. Assist with business meetings, awards, and recognition events. Support leadership in managing, developing, and holding accountable a staff team of approximately 10 employees. Leadership \& Strategic Execution Partner with ownership and leadership to execute strategies for sustainable growth and profitability. Build and maintain systems that allow leadership to focus on culture, productivity, and market share. Track and report on key performance metrics including appointments, GCI, net income, and profit. Communicate actual results clearly and proactively identify solutions when performance is off target. Develop and communicate the Market Center value proposition on a monthly basis. Utilize company dollar tracking tools to monitor received and pending income. Help implement leverage and accountability models to support scalable growth. Qualifications \& Skills Confident, supportive leader with a high level of integrity and discretion. 3+ years of experience in operations, accounting, administration, management, or real estate. Strong written and verbal communication skills. Highly detail-oriented with excellent organizational and follow-through skills. Comfortable with technology and adaptable in a fast-changing environment. People-oriented problem solver with a service mindset. High school diploma required; college degree preferred. Willingness to grow with the organization as systems and responsibilities evolve. Compensation This role has a salary of $70,000 - $80,000 a year with the opportunity to earn additional income. This role also receives employer subsidized health insurance, and a 401k with an employer match. Job Type: Full-time Pay: $70,000.00 - $80,000.00 per year Benefits: 401(k) Employee discount Health insurance Professional development assistance Referral program * Retirement plan Work Location: In person

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Williams office locations

Gilbert, AZ, US Cooperstown, NY, US Houston, TX, US Cleveland, OH, US Portland, OR, US

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