Medical Office Manager Jobs

Medical Office Practice Manager / Urology / Full Time

From $403/yr

Elevate your career at Wood County Hospital, where you're not just a number – you're a vital part of a team making a real difference. Medical Office Practice Manager / Urology / Full Time In accordance with the mission of Wood Health Company and Wood County Women’s Care, the Office Manager oversees the day-to-day operations in his/her practice(s), assures that all medical equipment and all other physical properties are maintained and are in good operational condition, and effectively plans and directs center operations by coordinating business office and clinical activities to achieve maximum expense control and productivity of staff and physicians/providers.Job Duties: * Following the guidelines outlined in the Values Circle, the office manager will work with the area practice manager in the creation and development of a positive culture in the medical office. * Responsible for corporate compliance in practice(s). * Institute policies and procedures in such areas as scheduling, registration, billing, and collections; oversees adherence to these policies and procedures. * Coordinate office processes related to billing with the Central Billing Office. * Insures and verifies the collection of correct and adequate patient and insurance information. * Monitor practice adherence to the credit and collection policies and procedures. * Ensure compliance with point-of-service collection policies and procedures to maintain acceptable cash collections. * Maintains timecards and process payroll accurately and timely. * Monitor provider and practice performance and assists in setting goals. * Maintains open communication with hospital departments, referring physicians, staff physicians and employees. Minimum Requirements: * Bachelor’s degree required. In lieu of formal education, a high school graduate with a minimum of 3 years’ experience in health care or physician office environment. Benefit Summary: Join our team, and you’ll have access to a cutting-edge facility with state-of-the-art technology. You’ll also interact with some of the region's top notch healthcare professionals. You’ll find plenty of opportunities to grow and advance your career. We’ll also reward your hard work with: * Great health, dental and vision plans * Competitive wages * Prescription drug coverage * Flexible spending accounts * Life insurance w/AD\&D * Generous short term and long-term disability plans * Employer-matched 403(b) * Employer sponsored cash balance pension plan * Vacation and Holiday time * Generous tuition reimbursement * And a lot more!

Clinic Operations Manager (Medical Office Manager)

$65,000 - $75,000/yr

AID Performance Physical Therapy is a well-established clinic serving the Ashburn community for over 20 years. We are known for exceptional patient care, strong community relationships, and a strong team culture focused on clinical excellence. We are seeking a highly organized and proactive Clinic Operations Manager to oversee the administrative and operational functions of the clinic. This is a hands-on leadership role responsible for ensuring the clinic runs smoothly day to day. The right candidate enjoys building systems, improving workflows, and taking ownership of operational performance rather than simply following existing processes. POSITION SUMMARY The Clinic Operations Manager oversees the administrative operations of the clinic including front desk operations, scheduling, billing oversight, HR administration, and office systems. This role requires someone comfortable managing daily clinic workflow and stepping in to assist with phones, scheduling, and patient intake when necessary. In some situations the Operations Manager may handle front desk responsibilities directly. The goal of this position is to ensure the clinic operates efficiently so therapists can focus on delivering excellent patient care. KEY RESPONSIBILITIES Front Desk \& Patient Operations * Oversee scheduling and front desk workflow * Ensure phones are answered professionally and patients are assisted promptly * Manage patient intake and scheduling processes * Step in to assist with phones and front desk operations when necessary * Identify ways to improve scheduling efficiency and patient flow Billing \& Administrative Oversight * Oversee billing workflow and insurance processes * Monitor claims submission and accounts receivable performance * Identify opportunities to improve billing efficiency * Coordinate with billing systems and administrative staff HR \& Staffing Administration * Coordinate hiring including job postings and interview scheduling * Manage onboarding paperwork and HR documentation * Maintain employee records and compliance requirements Clinic Operations * Oversee supply management and operational resources * Coordinate equipment maintenance and facility needs * Improve administrative systems and office processes * Support the clinical team with operational needs Operational Reporting * Track key clinic metrics including visit volume and scheduling utilization * Provide regular operational updates to clinic leadership QUALIFICATIONS * 3+ years experience managing operations in a healthcare or medical office preferred * Strong organizational and leadership skills * Ability to manage multiple responsibilities in a fast-paced clinic environment * Excellent communication and interpersonal skills * Experience with medical scheduling or EMR systems preferred COMPENSATION * Salary range: $65,000 – $75,000 depending on experience * Simple IRA with company match * Paid vacation and holidays * Continuing education opportunities * Free gym membership ABOUT AID PERFORMANCE PHYSICAL THERAPY AID Performance Physical Therapy has built a reputation for delivering exceptional care to the Ashburn community. Our clinic specializes in helping athletes and active individuals recover from injury and return to the activities they love. We pride ourselves on maintaining a positive workplace culture where staff are supported and patients receive outstanding care. If you enjoy taking ownership of operations and helping a healthcare practice run smoothly, we would love to hear from you. 4wFHOKsqKW

Medical Office Manager, Queens

From $66,300/yr

New York City's Largest Dermatology Practice We're a full-service dermatology practice with 50+ locations across Manhattan, Brooklyn, Queens and Long Island. Now Delaware and Philly too! We have an exciting opportunity for an experienced medical practice manager for a growth orientated multi-site dermatology practice in Queens. This position requires a hands-on manager with exceptional communication skills, a thorough knowledge of office operations, human resource management, business development and financial oversight. Dermatology Practice looking for an Office Manager that meets the following criteria: 2 years’ + experience in Hospitality or Medical management as a minimum; Experience in managing a team; Ability to give direction with confidence; Hard-working and willing to be part of a team; Desire to grow with the practice; Responsibilities Include * Organizing and coordinating office operations, procedures * Knowledge of health insurance policies, guidelines- including copays, coinsurances, referrals, verification of insurances; handling patients' records discretely, updating demographic and financial information; Protecting and securing medical records * Knowledge and utilization of EMR, medical coding and billing relevant to practice. Oversee billing and collections portion of office; Work effectively with vendors; Manage inventory and equipment * Excellent written and communication skills; Strong organizational and problem-solving skills. * Must be able to think creatively and multitask. Ability to work with diverse population. * Good time management skills. Working knowledge of Microsoft Office, Spreadsheet. * May also have to schedule appointments, answer phones and ensure office effectiveness and efficiency Benefits * Excellent Benefits Package (medical, dental, vision,401K) * 120 hours of Sick /Vacation time; Eligible for extra PTO accrual; Paid holidays * Access to Care.com to support childcare, senior care, pet care, and other family needs. * Investing in your future matters to us. Employees enrolled in an accredited PA, NP, or MD program are eligible for a $5,000 educational stipend to help advance their medical careers. Program graduates are guaranteed a position to join our clinical team, creating a clear pathway from education to long-term career growth with us. * Exclusive discounts on select cosmetic services. Job Type: Full-time, on site Compensation: starting $66,300 per year The Pay Range For This Role Is 64,350 - 65,000 USD per year(Valley Stream)

Medical Office Manager

$23 - $28/yr

About Us: Aptiva Health is a rapidly growing, multi-specialty medical group with several locations throughout Kentucky and one in Indianapolis dedicated to delivering comprehensive orthopedic and acute-injury care through a collaborative, multidisciplinary model. Our teams — including surgeons, physical therapists, athletic trainers, neuropsychologists, mental wellness practitioners and diagnostic imaging technologists — work together to provide coordinated, patient-centered services ranging from general wellness and orthopedic services to sports medicine and concussion management to women’s pelvic health, dry needling, mental wellness and advanced imaging. Guided by our core values of transparency, fairness, innovation and hospitality, we’re committed to creating an unrivaled experience for providers, team members, and the communities we serve. Join us and help shape the future of healthcare in the region! Job Summary: The Office Manager will be responsible for the overall operations, development and success of the medical practice at our newest location in Indianapolis, IN. In this important role, the successful applicant will act as an information resource and ambassador to patients, the general public, physicians and staff. If you have experience in a management role at a small to medium-sized medical practice, we encourage you to apply for this position. Medical assistant certification and/or formal training is a prerequisite. Responsibilities and Duties: * Ensure office is opened and closed daily, as per established schedules * Interview, hire and train new staff on practice's policies and protocols * Manage daily staffing to ensure optimal operation of the practice * Regularly review productivity and make staffing adjustments as needed * Conduct regular staff meetings and annual performance evaluations for the administrative team * Proven work experience as a medical office manager * Knowledge of accounting, data and administrative processes and principles * Ability to handle medical records discreetly * Excellent organizational and time-management skills * Ability to multi-task and perform well in stressful situations * Communication skills and a customer service orientation Requirements: * 2+ year of experience in medical office management * Medical Assistant certification and/or formal training * Proficiency with EMR systems and software applications, including Microsoft Office Suite * Excellent written and oral communication skills Job Type: Full-time Pay: $23.00 - $28.00 per hour Benefits: * 401(k) * Dental insurance * Employee discount * Health insurance * Life insurance * Paid time off * Vision insurance Application Question(s): * Are you a Certified Medical Assistant? Experience: * Medical office management: 1 year (Preferred) Work Location: In person

Clinic Operations Manager (Medical Office Manager)

$65,000 - $75,000/yr

Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for AID PERFORMANCE PHYSICAL THERAPY LLC. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice. AID Performance Physical Therapy is a well-established clinic serving the Ashburn community for over 20 years. We are known for exceptional patient care, strong community relationships, and a strong team culture focused on clinical excellence. We are seeking a highly organized and proactive Clinic Operations Manager to oversee the administrative and operational functions of the clinic. This is a hands-on leadership role responsible for ensuring the clinic runs smoothly day to day. The right candidate enjoys building systems, improving workflows, and taking ownership of operational performance rather than simply following existing processes. Position Summary The Clinic Operations Manager oversees the administrative operations of the clinic including front desk operations, scheduling, billing oversight, HR administration, and office systems. This role requires someone comfortable managing daily clinic workflow and stepping in to assist with phones, scheduling, and patient intake when necessary. In some situations the Operations Manager may handle front desk responsibilities directly. The goal of this position is to ensure the clinic operates efficiently so therapists can focus on delivering excellent patient care. Key Responsibilities Front Desk \& Patient Operations * Oversee scheduling and front desk workflow * Ensure phones are answered professionally and patients are assisted promptly * Manage patient intake and scheduling processes * Step in to assist with phones and front desk operations when necessary * Identify ways to improve scheduling efficiency and patient flow Billing \& Administrative Oversight * Oversee billing workflow and insurance processes * Monitor claims submission and accounts receivable performance * Identify opportunities to improve billing efficiency * Coordinate with billing systems and administrative staff HR \& Staffing Administration * Coordinate hiring including job postings and interview scheduling * Manage onboarding paperwork and HR documentation * Maintain employee records and compliance requirements Clinic Operations * Oversee supply management and operational resources * Coordinate equipment maintenance and facility needs * Improve administrative systems and office processes * Support the clinical team with operational needs Operational Reporting * Track key clinic metrics including visit volume and scheduling utilization * Provide regular operational updates to clinic leadership Qualifications * 3+ years experience managing operations in a healthcare or medical office preferred * Strong organizational and leadership skills * Ability to manage multiple responsibilities in a fast-paced clinic environment * Excellent communication and interpersonal skills * Experience with medical scheduling or EMR systems preferred Compensation * Salary range: $65,000 – $75,000 depending on experience * Simple IRA with company match * Paid vacation and holidays * Continuing education opportunities * Free gym membership About Aid Performance Physical Therapy AID Performance Physical Therapy has built a reputation for delivering exceptional care to the Ashburn community. Our clinic specializes in helping athletes and active individuals recover from injury and return to the activities they love. We pride ourselves on maintaining a positive workplace culture where staff are supported and patients receive outstanding care. If you enjoy taking ownership of operations and helping a healthcare practice run smoothly, we would love to hear from you. Powered by JazzHR If you have questions about this posting, please contact support@lensa.com

Office Manager - Multi Location Medical Practice

Job Summary The Office Manager is responsible for overseeing the daily administrative and operational functions of multiple medical office locations. This role ensures efficient workflow, high-quality patient service, regulatory compliance, and effective staff management across all sites. The Office Manager works closely with physicians, clinical staff, and executive leadership to maintain operational excellence, optimize patient experience, and support practice growth. Key Responsibilities Operations Management: * Oversee day-to-day operations across multiple clinic locations. * Ensure consistent implementation of office policies, procedures, and workflows. * Monitor patient scheduling, check-in/check-out processes, and overall patient flow. * Identify operational inefficiencies and implement improvements. Staff Management * Supervise administrative and front office staff across all locations. * Recruit, train, schedule, and evaluate employees. * Manage staff performance, disciplinary actions, and professional development. * Foster a positive, collaborative work environment. Financial Oversight * Monitor office budgets, expenses, and supply ordering. * Oversee billing coordination, insurance verification, and collections processes. * Review financial reports and productivity metrics to improve performance. * Ensure proper documentation and accurate recordkeeping. Compliance \& Quality Assurance * Ensure compliance with healthcare regulations, including HIPAA and OSHA requirements. * Maintain up-to-date policies and staff training related to regulatory standards. * Prepare offices for audits, inspections, and accreditation processes. * Implement quality improvement initiatives. Patient Experience * Ensure excellent customer service and patient satisfaction across locations. * Address patient complaints or concerns in a timely and professional manner. * Monitor patient feedback and implement improvements where necessary. Vendor \& Facility Management * Coordinate with vendors, service providers, and medical suppliers. * Manage facility maintenance, equipment servicing, and office supplies. * Ensure each location maintains a safe and organized work environment. Reporting \& Leadership Support * Prepare operational reports for physicians or executive leadership. * Assist with strategic planning, expansion, or new location setup. * Coordinate meetings, staff communications, and policy updates. Qualifications * 3-5+ years of healthcare office management experience, preferably in a multi-site practice. * Strong knowledge of medical office operations, insurance processes, and healthcare regulations. * Minimum of 3 years experience using eClinicalWorks. Proficiency with Electronic Health Record (EHR) systems and practice management software. * Excellent leadership, communication, and organizational skills. * Microsoft Office. Key Skills * Leadership and staff management. * Healthcare operations management. * Financial and budget oversight. * Regulatory compliance knowledge. * Problem-solving and process improvement. * Strong interpersonal and communication skills.

EXPERIENCED Medical Office Manager

From $60,000/yr

Job description AASNI is a rapidly growing and innovative medical practice dedicated to providing cutting-edge interventional pain management and general neurology treatment. We have two providers, two office locations and are expending our practice. AASNI is seeking an experienced Medical Office Manager to be responsible for overseeing administrative, clinical and business operations of the practice. Candidates with plenty experience in Billing and Insurance, and excellent communication skills are preferred. Qualifications: * 3+ years’ experience in managing MEDICAL Offices especially for solo doctors’ private practice is required. AND Strong BILLING and CODING experience is preferred\; Better to have education/certificate/license in billing; Experience of eClinicalworks EMR and its billing system preferred. * Must able to do multitasking and to handle miscellaneous things related to clinical practice. The growing clinic need a 'Nancy' and 'Steward'. * Strong knowledge of medical office operations, including scheduling, billing, and medical records management. * Strong knowledge of insurance guidelines and experience in prior authorization. * Excellent leadership and team management skills, Exceptional organizational and multitasking abilities. Ability to prioritize tasks. * Strong interpersonal and communication skills. ability to handle challenging situations calmly and professionally. Ability of work in a fast-paced environment with changing demands * Back-office experience and/or bilingual is a plus. Responsibilities: * Oversee the day-to-day operations of the medical office, including check in/out, insurance verification, referrals, prior authorizations, managing administrative staff, scheduling, and workflow optimization. * Supervise and support a team of medical receptionists, medical assistants, biller and other office staff, fostering a positive work environment. * Oversee coding and billing, charge entry, electronic claims submission, electronic payment postings and Accounts Receivables follow up, or other billing-related issues. * Develop and implement office policies and procedures to enhance efficiency and ensure compliance with healthcare regulations. * Take lead in MA, therapists and mid-level practitioners interviewing/hiring/training and developing employees and HR related functions; * Provide direction and oversight of handling patient inquiries, concerns, and complaints, providing excellent customer service and addressing issues in a timely manner. * Ensuring accuracy and readiness of EMR and compliance with HIPAA regulations. * Collaborate with providers and clinical staff to ensure smooth operations. * Monitor and maintain inventory of medical and office supplies, placing orders as needed. Job Type: Full-time Pay: From $60,000.00 per year Benefits: * Paid time off Experience: * Management: 2 years (Required) Work Location: In person

Medical Office Manager

From $65,000/yr

Company Overview At Forum Health, we're leading the charge in personalized, functional, and integrative medicine. As a nationwide network of providers, we help patients uncover the root causes of their symptoms and create custom plans that empower lasting wellness. Our mission is driven by innovation, connection, and a deep commitment to transforming lives. Summary The Medical Office Manager position is a critical role for the medical practice. This position supports a wide range of human resource functions by providing front line response, oversight of daily non-clinical practice operations, and the patient flow of the designated practice. The Medical Office Manager engages in leadership decisions to ensure the continued delivery of high-quality patient care and engagement while maintaining a state of profitability and growth, and compliance with governmental regulations. This position is responsible for the management of office administrative personnel and engagement with office medical staff personnel. Key Responsibilities. Other duties may be assigned * Responsible for the financial management and financial performance of the medical practice to maintain a state of profitability and growth. * Responsible for the day-to-day operations of the medical practice. * Supervises and ensures adherence to Company culture, policies, procedures, and standards regarding quality assurance, customer service, registration, financial counseling, productivity, confidentiality, data entry, record retention, charting, billing and collection, cash posting, and the physical facility. * Maintains efficient patient care flow through a team approach by planning and implementing customer and staff scheduling in conjunction with clinical staff leadership. * Oversee appropriate scheduling of customer visits and smooth, efficient clinic flow to maintain financial integrity and stability of the practice operation. * Accountable for internal and external customer service, including troubleshooting when there is a complaint, and proactive process improvement address. * Develops and maintains productive relationships through effective and timely communication. * Responsible for holding staff accountable for data accuracy and productivity, efficient workflow, measuring indicators and analyzing processes to improve practice performance. * Assists in the recruitment, onboarding, performance evaluation, and offboarding process of staff to build and maintain a high-performing team. * Supervises inventory, ordering and control of all medication, supplies, and equipment needed to deliver practice services. * Ensures compliance with all federal, state and local regulations related to the operations of the medical practice. * Ensures compliance with HIPAA, OSHA, labor laws, and confidentiality policies in dealing with customers and staff. * Coordinates internal and external meetings and conference attendance. * Analyzes data from practice to evaluate trends in growth and productivity * Recommends and develops new approaches, policies, and procedures to continually improve the efficiency of the practice and the services performed. * Travel as needed to meet business objectives (estimated travel up to 15%). What You’ll Bring * Bachelor’s degree in healthcare administration, Business Administration, or a related field * A minimum of 5 years of medical office experience, 2 years in a supervisory or management capacity * Excellent communication and people skills * Preference will go to candidates with over 6 years of experience, knowledge, and experience in all aspects of billing, regulations related to Medicare, Medicaid, commercial insurance, and HIPAA and labor law. * A passion for customer service and living a life dedicated to health \& wellness a plus Compensation \& Benefits * Salary: The annual base salary range for this position is $65,000 - $70,000 annually . Annual base salary range placement will depend on a variety of factors including, but not limited to, education, work experience, applicable certifications and or licensures. The range displayed on each job posting reflects the minimum and maximum target salaries for the position across all US locations * Location: Onsite, Bloomingdale, IL * Benefits: 401(k), 401(k) matching, Health Insurance, Dental Insurance, Life Insurance, Vision Insurance, Paid Time Off * Visa Sponsorship: Applicant must be authorized to work in the United States without the need for sponsorship now or in the future. We are located at 303 East Army Trail Road, Ste. 304 Bloomingdale, IL 60108 Why Join Us You’ll join a collaborative, growth-oriented organization that’s redefining healthcare through innovation and compassion. We offer competitive compensation, benefits, and the opportunity to make a meaningful impact every day. Forum Health is currently managing all recruiting in-house and is not partnering with external staffing or recruiting agencies. Any unsolicited resumes or candidate submissions from third parties will be considered the property of Forum Health.

Medical Office Manager

Job Overview We are seeking an energetic and detail-oriented Medical Office Manager to lead the daily operations of our healthcare facility. We are a physician owned medical practice with on-site surgery center seeking an experienced Healthcare Office Manager to oversee daily operations. ANNUAL PERFOMANCE BONUS OF 5K-15K. Duties Oversee all aspects of medical office operations, including scheduling, patient flow, and clinical support functions Oversee surgery center for regulatory compliance Supervise administrative staff, medical assistants, nursing personnel, and other team members to promote a collaborative work environment Maintain accurate medical records using EMR (Electronic Medical Records) systems Oversee human resources functions such as hiring, training, performance evaluations, and staff development Ensure the clinic adheres to regulatory standards including JHACO accreditation requirements and OSHA guidelines Manage office supplies, equipment maintenance, and vendor relationships to optimize operational efficiency Implement quality improvement initiatives focusing on patient safety, clinical workflows, and service excellence Qualifications Proven experience in medical office management or healthcare administration with a strong background in medical office operations Demonstrated supervisory experience leading administrative or clinical teams in a healthcare setting Proficiency with EMR/EHR systems Solid understanding of medical terminology, medical records management, billing practices, and HIPAA regulations Expertise in fiscal management, including budgeting, financial reporting, and revenue cycle management Knowledge of clinic environments and surgery center function Strong organizational skills with the ability to multitask effectively in a dynamic setting Excellent communication skills to collaborate with healthcare providers, staff members, patients and external partners Background in managing human resources functions within a healthcare context is advantageous Join us as a Medical Office Manager and be at the forefront of delivering outstanding healthcare services! This is a long term stable position with opportunity for growth. Job Type: Full-time Pay: $40.00 - $45.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Employee discount Health insurance * Paid time off Work Location: In person

Assistant Manager / Senior Executive, Group Chairman Medical Board Office

Assistant Manager / Senior Executive, Group Chairman Medical Board Office We are seeking a motivated, proactive and highly organised individual for the Group Chairman Medical Board's Office. In this role, you will perform essential administrative, coordination and secretariat functions, providing comprehensive support for the Office's strategic and operational activities. Your responsibilities will include report writing, coordinating work plans, data analysis and drafting and reviewing Policies & Procedures (P&P). You will coordinate with peers, staff from external departments and other relevant stakeholders to facilitate work process integration. Additionally, you will be responsible for organising high-level meetings and planning and organising strategic events or outreach activities. Furthermore, you will support the Director (Medical Affairs) in key areas of Medical Manpower planning and junior doctors' well-being initiatives. Job Requirements: - Bachelor's Degree in any disciplin

Senior Manager, Medical Informatics Office

From $31/yr

Singapore Health Services Pte Ltd Senior Manager, Medical Informatics Office (Contract) Job Category: Administration Posting Date: 31 Jan 2026 Join our Medical Informatics Office team where you will play a crucial role in leading a team and supporting the implementation of the Next Generation Electronic Medical Records (NGEMR) system. You will work closely with clinical and IT stakeholders, and ensure our users are equipped to adopt and optimise the new system to support safe patient care, cutting-edge research and world-class education. Your responsibilities will include: - Support the application leads by coordinating the assignment of the analysts - Act as a key liaison between clinical, IT and operational teams to define the project scope, training objectives and measurable deliverables. - Design, develop and manage a comprehensive training programme that ensures end-user readiness across all institutions and departments. - Lead planning, scheduling and delivery of training initiat

Medical Claims Assistant Manager/ Senior Officer

$38,000 - $50,000/yr

Medical Claims Assistant Manager/ Senior Officer The CompanyA well established General Insurance company in HK is looking for a Medical Claims Assistant Manager or Senior Officer. They strongly prefer someone with solid medical claims or nursing background. The role is very work life balance with friendly working environment. The RoleAssist the Claims Manager to handle international claims services, ensuring compliance with company policiesConduct claims control and analysisHandle ad hoc projects such as system development and enhancementTo provide training and coaching to junior staff about insurance and medical knowledge and productsLiaise with service provider and hospital administrators for emergency services and pre-authorization managementAdjudicate claims according to p