Jobs at Forum Health

Practice Manager

Waukesha, WI, USonsite$70,000 - $75,000/yr

Who We Are At Forum Health, we?re not your typical healthcare group. We?re a nationwide team of innovators, healers, and go-getters redefining what modern healthcare looks like. By blending the best of functional medicine with advanced technology (Power2Practice® EMR and Inwell Biosciences supplements), we put patients at the center of everything we do. About the Role We?re on the hunt for a multi-site Practice Manager who?s equal parts leader, problem-solver, people-builder, and patient-champion. In this role, you?ll be the one making sure the practice runs smoothly, the staff feels supported, the providers can focus on care, and patients leave feeling like they?ve been heard, helped, and valued. If you love variety, thrive in a fast-paced environment, and get energized by both strategy and hands-on teamwork?this is the job for you. What You?ll Get To Do * Be the heartbeat of the practice: Oversee daily operations and keep everything flowing. * Lead \& inspire: Manage, mentor, and cheer on the front office team while creating a culture people want to be part of. * Support the providers: Keep patient flow moving, schedules humming, and providers focused on what they do best?care. * Be the ?fixer?: Troubleshoot challenges, smooth out the bumps, and always find a way to improve the patient experience. * Own the numbers: Partner with clinicians on finances, billing, and growth strategies to keep the practice thriving. * Tech champion: Become the in-house expert on our EMR (and yes, teach others how to master it too). * Keep it compliant: From HIPAA to OSHA, you?ll make sure we play by the rules while keeping things running efficiently. * Think big-picture: Spot trends, analyze data, and bring creative ideas that make things better?for patients, staff, and the business. What We?re Looking For * Education: Bachelor?s degree preferred * Experience: 3+ years in operations and at least 1 year in a management/supervisory role. * Nice-to-have extras: + 6+ years of practice management experience + Billing/insurance know-how (Medicare, Medicaid, commercial) + Familiarity with HIPAA, labor law, and compliance standards * Skills \& mindset: + Natural leader and great communicator + Organized, adaptable, and detail-loving + Thrives in a team environment but can also own independent projects + Excited about making healthcare better Why You?ll Love It Here ? * A chance to shape the future of functional medicine in your community * A supportive, growth-minded team that actually lives its values * Competitive pay, benefits, and room to grow * The daily reward of knowing your work makes a real impact on people?s lives Ready to lead with purpose and make healthcare feel human again? Apply today and join the Forum Health movement. Salary: $70,000 - $75,000 annually, with bonus opportunity Schedule: Mondays-Fridays, 8:45am - 5pm. Brookfield: Mondays \& Wednesdays. Mequon: Tuesdays \& Thursdays. Friday: flexible, either location. We are located at: 1930 W Bluemound Rd Suite C Waukesha, WI 43186 and 10602 N Port Washington Rd Suite 101 Mequon, WI 53092

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Medical Office Manager

Bloomingdale, ILonsiteFrom $65,000/yr

Company Overview At Forum Health, we're leading the charge in personalized, functional, and integrative medicine. As a nationwide network of providers, we help patients uncover the root causes of their symptoms and create custom plans that empower lasting wellness. Our mission is driven by innovation, connection, and a deep commitment to transforming lives. Summary The Medical Office Manager position is a critical role for the medical practice. This position supports a wide range of human resource functions by providing front line response, oversight of daily non-clinical practice operations, and the patient flow of the designated practice. The Medical Office Manager engages in leadership decisions to ensure the continued delivery of high-quality patient care and engagement while maintaining a state of profitability and growth, and compliance with governmental regulations. This position is responsible for the management of office administrative personnel and engagement with office medical staff personnel. Key Responsibilities. Other duties may be assigned * Responsible for the financial management and financial performance of the medical practice to maintain a state of profitability and growth. * Responsible for the day-to-day operations of the medical practice. * Supervises and ensures adherence to Company culture, policies, procedures, and standards regarding quality assurance, customer service, registration, financial counseling, productivity, confidentiality, data entry, record retention, charting, billing and collection, cash posting, and the physical facility. * Maintains efficient patient care flow through a team approach by planning and implementing customer and staff scheduling in conjunction with clinical staff leadership. * Oversee appropriate scheduling of customer visits and smooth, efficient clinic flow to maintain financial integrity and stability of the practice operation. * Accountable for internal and external customer service, including troubleshooting when there is a complaint, and proactive process improvement address. * Develops and maintains productive relationships through effective and timely communication. * Responsible for holding staff accountable for data accuracy and productivity, efficient workflow, measuring indicators and analyzing processes to improve practice performance. * Assists in the recruitment, onboarding, performance evaluation, and offboarding process of staff to build and maintain a high-performing team. * Supervises inventory, ordering and control of all medication, supplies, and equipment needed to deliver practice services. * Ensures compliance with all federal, state and local regulations related to the operations of the medical practice. * Ensures compliance with HIPAA, OSHA, labor laws, and confidentiality policies in dealing with customers and staff. * Coordinates internal and external meetings and conference attendance. * Analyzes data from practice to evaluate trends in growth and productivity * Recommends and develops new approaches, policies, and procedures to continually improve the efficiency of the practice and the services performed. * Travel as needed to meet business objectives (estimated travel up to 15%). What You’ll Bring * Bachelor’s degree in healthcare administration, Business Administration, or a related field * A minimum of 5 years of medical office experience, 2 years in a supervisory or management capacity * Excellent communication and people skills * Preference will go to candidates with over 6 years of experience, knowledge, and experience in all aspects of billing, regulations related to Medicare, Medicaid, commercial insurance, and HIPAA and labor law. * A passion for customer service and living a life dedicated to health \& wellness a plus Compensation \& Benefits * Salary: The annual base salary range for this position is $65,000 - $70,000 annually . Annual base salary range placement will depend on a variety of factors including, but not limited to, education, work experience, applicable certifications and or licensures. The range displayed on each job posting reflects the minimum and maximum target salaries for the position across all US locations * Location: Onsite, Bloomingdale, IL * Benefits: 401(k), 401(k) matching, Health Insurance, Dental Insurance, Life Insurance, Vision Insurance, Paid Time Off * Visa Sponsorship: Applicant must be authorized to work in the United States without the need for sponsorship now or in the future. We are located at 303 East Army Trail Road, Ste. 304 Bloomingdale, IL 60108 Why Join Us You’ll join a collaborative, growth-oriented organization that’s redefining healthcare through innovation and compassion. We offer competitive compensation, benefits, and the opportunity to make a meaningful impact every day. Forum Health is currently managing all recruiting in-house and is not partnering with external staffing or recruiting agencies. Any unsolicited resumes or candidate submissions from third parties will be considered the property of Forum Health.

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