The Accounts Payable Specialist executes all aspects of the company’s accounts payable functions, ensuring accuracy, efficiency, and compliance with company policies and industry standards. This role will play a critical part in maintaining vendor relationships, optimizing processes, and supporting project teams with timely and accurate financial information. The ideal candidate is detail-oriented, proactive, and experienced in AP within a construction or electrical contracting environment. Essential Duties * Administer the full-cycle accounts payable process, including invoice entry, approvals, payment processing, and vendor account reconciliations. * Ensure invoices are coded accurately to appropriate jobs, cost codes, and general ledger accounts in accordance with company policies. * Execute weekly and monthly payment runs, including ACH, wire transfers, and check disbursements. * Maintain accurate AP aging reports and monitor outstanding balances to ensure timely payments. * Serve as point of contact for vendors and subcontractors regarding payment inquiries and discrepancies. * Verify vendor compliance with company requirements, including W-9s, insurance certificates, and lien waivers prior to payment. * Resolve billing or purchase order issues in collaboration with purchasing and project management teams. * Maintain efficient AP processes and internal controls. * Support Accounting team to ensure accuracy, timeliness, and adherence to policy. * Collaborate closely with project managers, procurement, and accounting to ensure alignment between field operations and financial reporting. * Assist with month-end and year-end closing activities, including accruals and reconciliations. * Maintain and improve use of accounting software (COINS) for AP and job cost tracking. Qualifications * Bachelor’s degree in Accounting, Finance, or related field (or equivalent work experience). * 3+ years of accounts payable experience, preferably in the construction or electrical contracting industry. * Proficiency with construction accounting software and Microsoft Excel. * Excellent organizational, analytical, and communication skills. * Proven ability to manage competing priorities and meet deadlines in a fast-paced environment. Pay: From $60,000.00 per year Benefits: * 401(k) * Dental insurance * Disability insurance * Health insurance * Paid time off * Vision insurance Work Location: In person
Company Overview At Forum Health, we're leading the charge in personalized, functional, and integrative medicine. As a nationwide network of providers, we help patients uncover the root causes of their symptoms and create custom plans that empower lasting wellness. Our mission is driven by innovation, connection, and a deep commitment to transforming lives. Summary The Medical Office Manager position is a critical role for the medical practice. This position supports a wide range of human resource functions by providing front line response, oversight of daily non-clinical practice operations, and the patient flow of the designated practice. The Medical Office Manager engages in leadership decisions to ensure the continued delivery of high-quality patient care and engagement while maintaining a state of profitability and growth, and compliance with governmental regulations. This position is responsible for the management of office administrative personnel and engagement with office medical staff personnel. Key Responsibilities. Other duties may be assigned * Responsible for the financial management and financial performance of the medical practice to maintain a state of profitability and growth. * Responsible for the day-to-day operations of the medical practice. * Supervises and ensures adherence to Company culture, policies, procedures, and standards regarding quality assurance, customer service, registration, financial counseling, productivity, confidentiality, data entry, record retention, charting, billing and collection, cash posting, and the physical facility. * Maintains efficient patient care flow through a team approach by planning and implementing customer and staff scheduling in conjunction with clinical staff leadership. * Oversee appropriate scheduling of customer visits and smooth, efficient clinic flow to maintain financial integrity and stability of the practice operation. * Accountable for internal and external customer service, including troubleshooting when there is a complaint, and proactive process improvement address. * Develops and maintains productive relationships through effective and timely communication. * Responsible for holding staff accountable for data accuracy and productivity, efficient workflow, measuring indicators and analyzing processes to improve practice performance. * Assists in the recruitment, onboarding, performance evaluation, and offboarding process of staff to build and maintain a high-performing team. * Supervises inventory, ordering and control of all medication, supplies, and equipment needed to deliver practice services. * Ensures compliance with all federal, state and local regulations related to the operations of the medical practice. * Ensures compliance with HIPAA, OSHA, labor laws, and confidentiality policies in dealing with customers and staff. * Coordinates internal and external meetings and conference attendance. * Analyzes data from practice to evaluate trends in growth and productivity * Recommends and develops new approaches, policies, and procedures to continually improve the efficiency of the practice and the services performed. * Travel as needed to meet business objectives (estimated travel up to 15%). What You’ll Bring * Bachelor’s degree in healthcare administration, Business Administration, or a related field * A minimum of 5 years of medical office experience, 2 years in a supervisory or management capacity * Excellent communication and people skills * Preference will go to candidates with over 6 years of experience, knowledge, and experience in all aspects of billing, regulations related to Medicare, Medicaid, commercial insurance, and HIPAA and labor law. * A passion for customer service and living a life dedicated to health \& wellness a plus Compensation \& Benefits * Salary: The annual base salary range for this position is $65,000 - $70,000 annually . Annual base salary range placement will depend on a variety of factors including, but not limited to, education, work experience, applicable certifications and or licensures. The range displayed on each job posting reflects the minimum and maximum target salaries for the position across all US locations * Location: Onsite, Bloomingdale, IL * Benefits: 401(k), 401(k) matching, Health Insurance, Dental Insurance, Life Insurance, Vision Insurance, Paid Time Off * Visa Sponsorship: Applicant must be authorized to work in the United States without the need for sponsorship now or in the future. We are located at 303 East Army Trail Road, Ste. 304 Bloomingdale, IL 60108 Why Join Us You’ll join a collaborative, growth-oriented organization that’s redefining healthcare through innovation and compassion. We offer competitive compensation, benefits, and the opportunity to make a meaningful impact every day. Forum Health is currently managing all recruiting in-house and is not partnering with external staffing or recruiting agencies. Any unsolicited resumes or candidate submissions from third parties will be considered the property of Forum Health.