Era4 develops, owns and operates AI infrastructure across the UK, powered by renewable energy. Converting legacy industrial and energy sites into modern data-centre facilities, Era4 is combining brownfield regeneration opportunities with cleaner, efficient, scalable compute capacity for healthcare, research, finance, enterprise, and public-sector organisations Role Summary You'll be the operational backbone of a Business Operations function we're actively building, one that exists to support the rest of the business. From day one, you'll own the processes and admin that keep it running smoothly, turning "how we do things" into clear, written policy people can actually follow. You'll work closely with the Business Operations Manager, learning fast and taking on real ownership as you find your feet. If you want breadth, variety, and the chance to shape process rather than just follow it, this role was built for you. Key Responsibilities * Act as a day-to-day point of contact for business operations admin and processes, making them easy for the wider business to navigate and continuously improving them as the function matures. * Draft, maintain, and version-control policies and process documentation on behalf of Business Operations, working with stakeholders across the business to make sure what's written reflects what actually happens. * Support the Business Operations Manager on delegated projects and initiatives, taking ownership of defined pieces of work end to end. * Help build the operational foundations of the function itself, trackers, templates, workflows, and standard ways of working other teams can rely on. * Spot manual, repetitive processes and build light automations (using tools such as Power Automate, Power Apps, or Zapier) to remove friction and reduce admin burden. * Maintain accurate, up-to-date records and trackers across the business operations remit, with an eye for detail and audit-readiness. * Support internal governance, compliance, and audit-readiness by maintaining evidence, records, and process documentation in an organised and accessible way. Essential Experience * Proven experience in a business operations, coordinator, or admin role. * Has owned a process or system, not just running tasks someone else designed. * Resourceful by default. You work things out before you ask, but you're sharp enough to know when a decision needs sign-off before you act, rather than a guess. * Comfortable adjusting how you communicate depending on who's in front of you; a senior leader, a supplier chasing payment, a colleague under pressure all need something different from you, and you know what. * You understand that admin work isn't busywork - it's the foundation the business runs on. You catch your own errors before they become someone else's problem, and you don't need to be told twice why something matters. * Basic comfort with workflow tools; Power Automate, Power Apps, Zapier, or similar. You don't need to be technical; we need to see that you naturally think in steps and logic when you hit a repetitive process, not that you're already an automation expert. One Or More Would Be An Advantage * Exposure to HR processes or documentation (onboarding, policy, employee lifecycle admin). * Experience in a start-up or scale-up, specifically through a period of headcount growth. * Has built a policy, handbook, or process from a blank page rather than inherited one already in place. Why Join Era4 You’ll be joining a mission-driven start-up building critical national infrastructure, where operational excellence directly enables growth. This role offers high visibility with leadership, real autonomy, and the chance to shape how a next-generation company operates at scale. Diversity \& Inclusion Era4 is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
As a Clinical Operations Coordinator RN, your voice to influence patient care is valued and empowered at every turn –whether through open, collaborative relationships with your direct manager or more formal opportunities through hospital councils and national nursing initiatives. You'll help shape decisions that elevate both patient outcomes and the future of nursing. Job Summary and Qualifications The Clinical Operations Coordinator serves as the primary point of contact and liaison who collaborates with the CNO on key initiatives. Participates and serves as lead and liaison for Division based PI Bed Management activities and (FSA) Facility Scheduler Administrator. Serves as a resource and provides guidance, along with mentorship to other staff members. Promotes initiatives for service excellence, staff engagement, and recognition programs to sustain both internal and external customer satisfaction. Attend, facilitate and encourage staff participation in departmental projects, hospital committees, and council meetings with appropriate follow-up. This position supports the CNO in obtaining, compiling, and disseminating data within this scope of employee and patient services, in addition to coordinating communication forums related to this data. Collaborate with different departments (inpatient units, quality, pharmacy, radiology, lab, ER, registration, etc.) to resolve issues and improve workflow processes throughout the organization using a proactive approach. Collaborates with each department and area to ensure that satisfaction drivers are addressed on an ongoing basis. Guides the assessment of patient satisfaction metrics, and nursing engagement actions, along with executive leadership at the division and facility level to engage the organization in continually improving programs to increase and sustain internal and external customer satisfaction. This position demonstrates a high degree of responsibility and accountability, and as directed by the CNO implements initiatives and evaluates their effectiveness. * Develops and implements strategies to help recruit and retain clinical staff. * Provides support for a mentorship program, Partners with nursing leaders to identify and pair mentees with mentors. * Demonstrate knowledge of regulatory requirements, HCA Ethics and Compliance policies, and quality initiatives. * Assist the facility with house-wide project work. * Assist hospital administration team in tracking and trending patient throughput. * Serves as local resource and subject matter expert for end-users of bed management system (BMAC, Teletracking). * Serves as facility point of contact for division PI Bed Management team. * Participates with division-based PI Bed Management activities. * Collaborate with different departments (inpatient units, quality, pharmacy, radiology, lab, ER, registration etc.) to resolve issues and improve work flow processes throughout the organization using a proactive approach. * Provides clinical consultation and guidance as needed to facilitate patient throughput. * Gives assistance and/or direction to staff to facilitate quality patient flow. * Promotes an atmosphere of open communication that facilitates staff input into decision-making, resolution of conflict, and collegiality among all health team members. * Along with the CNO develop and present a comprehensive plan that includes short- and long-term goals; HCAHPS agenda forward and sustain facility HCAHPS scores above the CMS average. * Attend, facilitate and encourage staff participation in departmental projects, hospital committees, and council meetings with appropriate follow-up. * Coordinates and leads projects as needed. What qualifications you will need: * Graduate of an accredited school of nursing, BSN preferred. * Current RN VA license or has a compact multistate license. * RN with at least 3 years of nursing experience. Previous leadership or comparable experience. Prior experience leading change management initiatives preferred. Benefits TriCities Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include: * Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services * Wellbeing support, including free counseling and referral services * Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence * Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling * Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing * Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts Learn more about Employee Benefits Note: Eligibility for benefits may vary by location. "Nurses play a pivotal role and are the backbone of healthcare delivery. At HCA Healthcare, we are dedicated to ensuring nurses have necessary tools and resources to provide world-class patient care, advocating for the profession and helping to shape the future of nursing." Sammie Mosier, DHA, MA, BSN, NE-BC Senior Vice President and Chief Nursing Executive, HCA Healthcare TriCities Hospitalhas provided quality healthcare services since 1915. We give patient's access to trained physicians and advanced technology. With more than a century of pioneering healthcare, our 140+ bed hospital is one of the leading acute care facilities for the Tri-Cities Region. A top performing hospital recognized by the Joint Commission, TriCities Hospital has also received recognition from the American Association of Respiratory Care. Our emergency room is stroke and chest pain accredited. TriCities Hospital has provided quality healthcare services since 1915. We give patient's access to trained physicians and advanced technology. With more than a century of pioneering healthcare, our is one of the leading acute care facilities for the Tri-Cities Region. A recognized by the Joint Commission, TriCities Hospital has also received recognition from the American Association of Respiratory Care. Our emergency room is . At TriCities Hospital, our care like family culture extends to our patients, our people and our community. We are committed to each other because when we join together, our patients are cared for in the safest and most compassionate way. HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. If this opportunity is your next step in your career path, we encourage you to apply for our Clinical Operations Coordinator RN opening. We review all applications. Qualified candidates will be contacted by a member of our team. We are interviewing, apply today! We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
EXECUTIVE OPERATIONS COORDINATOR REPORTS TO: Director, Executive Operations FLSA STATUS: Exempt SUMMARY The Executive Operations Coordinator plays a critical role on the Executive Operations Team, providing high-impact administrative coordination and project support to ensure organizational priorities move forward efficiently. This role bridges tactical execution and strategic operations by supporting executive initiatives, coordinating cross-functional projects, and managing complex administrative workflows. The ideal candidate is highly organized, proactive, and comfortable working across all levels of the organization, from frontline team members to senior leadership. ESSENTIAL DUTIES AND RESPONSIBILITIES Executive \& Administrative Operations * Provide advanced administrative and operational support to executive leaders, including complex calendar coordination, meeting preparation, follow-ups, and documentation * Coordinate executive-level meetings and strategic sessions, ensuring agendas, materials, notes, and action items are prepared, documented, and tracked through completion without repeated reminders * Serve as a central point of contact between executives and internal teams, ensuring clear communication, timely follow-through, and proactive escalation when progress or clarity is at risk * Handle sensitive and confidential information with discretion, professionalism, and sound judgment Project \& Initiative Coordination * Track multiple concurrent projects by actively managing timelines, deliverables, dependencies, and ownership to ensure momentum is maintained * Maintain accurate and current project documentation, status updates, dashboards, and reporting to support visibility and accountability * Proactively follow up with stakeholders to ensure commitments and milestones are completed on time, escalating when progress stalls * Identify risks, delays, or gaps in execution early and escalate issues appropriately to avoid last-minute surprises * Assist with planning and execution of operational initiatives, process improvements, and cross-functional projects Process Improvement \& Operational Effectiveness * Document, maintain, and improve executive and operational processes to support consistency, efficiency, and reliable execution * Maintain organized systems for files, reports, communications, and recurring workflows * Identify inefficiencies and recommend practical, implementable improvements to enhance operational effectiveness and scalability Cross-Functional Collaboration \& Communication * Partner with leaders and teams across the organization to coordinate initiatives, gather information, and support execution * Support internal communications related to executive priorities, project updates, and operational initiatives * Maintain a professional, service-oriented approach while ensuring accountability and follow-through across teams without direct authority * Perform all other duties as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, experience and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Bachelor’s degree in Business or a related field (required) * Paralegal or experience working with legal documents is a plus * Strong organizational and time-management skills with the ability to manage competing priorities, high-volume coordination, and shifting demands * High attention to detail with consistent follow-through and accountability * Excellent written and verbal communication skills, with the ability to interact professionally across all levels of the organization * Professional judgment, discretion, and the proven ability to handle sensitive and confidential information appropriately * Proficiency with common business tools, including Microsoft Office and project management software such as Smartsheet or similar platforms * Strong problem-solving and critical-thinking skills with the ability to anticipate needs and proactively address issues * Adaptability and effectiveness in a fast-paced, executive-facing environment * Ability to work independently, maintain accuracy, and drive tasks to completion without repeated direction * Collaborative, service-oriented mindset paired with the ability to maintain accountability and follow-through across teams * Experience supporting executives, senior leadership teams, or working in a mid-sized or growing organization is preferred WORKING CONDITIONS * Work is typically performed in normal office conditions. * Position requires occasional overnight travel. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Must be able to sit for prolonged periods of time in front of a computer daily * Frequently required to stand; walk; and stoop, kneel, crouch or crawl * Must have visual and hearing acuity * Ability to use hands and fingers to reach, lift and carry 25 pounds on a regular basis * Digital dexterity and hand/eye coordination in operation of office equipment including a computer * Ability to speak to, hear, and understand others via phone and in person in English * Must be able to travel by car and plane as needed to meet business needs
Description EXECUTIVE OPERATIONS COORDINATOR REPORTS TO: Director, Executive Operations FLSA STATUS: Exempt SUMMARY The Executive Operations Coordinator plays a critical role on the Executive Operations Team, providing high-impact administrative coordination and project support to ensure organizational priorities move forward efficiently. This role bridges tactical execution and strategic operations by supporting executive initiatives, coordinating cross-functional projects, and managing complex administrative workflows. The ideal candidate is highly organized, proactive, and comfortable working across all levels of the organization, from frontline team members to senior leadership. ESSENTIAL DUTIES AND RESPONSIBILITIES Executive \& Administrative Operations* Provide advanced administrative and operational support to executive leaders, including complex calendar coordination, meeting preparation, follow-ups, and documentation * Coordinate executive-level meetings and strategic sessions, ensuring agendas, materials, notes, and action items are prepared, documented, and tracked through completion without repeated reminders * Serve as a central point of contact between executives and internal teams, ensuring clear communication, timely follow-through, and proactive escalation when progress or clarity is at risk * Handle sensitive and confidential information with discretion, professionalism, and sound judgment Project \& Initiative Coordination* Track multiple concurrent projects by actively managing timelines, deliverables, dependencies, and ownership to ensure momentum is maintained * Maintain accurate and current project documentation, status updates, dashboards, and reporting to support visibility and accountability * Proactively follow up with stakeholders to ensure commitments and milestones are completed on time, escalating when progress stalls * Identify risks, delays, or gaps in execution early and escalate issues appropriately to avoid last-minute surprises * Assist with planning and execution of operational initiatives, process improvements, and cross-functional projects Process Improvement \& Operational Effectiveness* Document, maintain, and improve executive and operational processes to support consistency, efficiency, and reliable execution * Maintain organized systems for files, reports, communications, and recurring workflows * Identify inefficiencies and recommend practical, implementable improvements to enhance operational effectiveness and scalability Cross-Functional Collaboration \& Communication* Partner with leaders and teams across the organization to coordinate initiatives, gather information, and support execution * Support internal communications related to executive priorities, project updates, and operational initiatives * Maintain a professional, service-oriented approach while ensuring accountability and follow-through across teams without direct authority * Perform all other duties as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, experience and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.* Bachelor’s degree in Business or a related field (required) * Paralegal or experience working with legal documents is a plus * Strong organizational and time-management skills with the ability to manage competing priorities, high-volume coordination, and shifting demands * High attention to detail with consistent follow-through and accountability * Excellent written and verbal communication skills, with the ability to interact professionally across all levels of the organization * Professional judgment, discretion, and the proven ability to handle sensitive and confidential information appropriately * Proficiency with common business tools, including Microsoft Office and project management software such as Smartsheet or similar platforms * Strong problem-solving and critical-thinking skills with the ability to anticipate needs and proactively address issues * Adaptability and effectiveness in a fast-paced, executive-facing environment * Ability to work independently, maintain accuracy, and drive tasks to completion without repeated direction * Collaborative, service-oriented mindset paired with the ability to maintain accountability and follow-through across teams * Experience supporting executives, senior leadership teams, or working in a mid-sized or growing organization is preferred WORKING CONDITIONS* Work is typically performed in normal office conditions. * Position requires occasional overnight travel. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.* Must be able to sit for prolonged periods of time in front of a computer daily * Frequently required to stand; walk; and stoop, kneel, crouch or crawl * Must have visual and hearing acuity * Ability to use hands and fingers to reach, lift and carry 25 pounds on a regular basis * Digital dexterity and hand/eye coordination in operation of office equipment including a computer * Ability to speak to, hear, and understand others via phone and in person in English * Must be able to travel by car and plane as needed to meet business needs
Executive Operations Coordinator to the Chief Executive Officer Location: Hybrid, Arlington, Virginia (3 Days In-Office Required) Position Summary The Executive Operations Coordinator (EOC) to the Chief Executive Officer provides high-level administrative, organizational, and coordination support to ensure the CEO can focus on strategic priorities and external engagement. This role requires exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities with discretion and professionalism. The ideal candidate is a proactive self-starter who anticipates needs, exercises sound judgment, and thrives in a fast-paced executive environment. The role manages communications with staff and key internal and external stakeholders; coordinates day-to-day executive operations; plans and executes complex meetings, travel arrangements, and logistics; assists with the development of high-quality materials, including presentations, spreadsheets, and written correspondence, and ensures the accurate and timely flow of information to and from the President's Office. The Executive Operations Coordinator (EOC) represents the President \& CEO with a high degree of professionalism and is expected to operate with autonomy, exercising independent judgement and discretion, problem solving ability, and exceptional attention to detail in the execution of all responsibilities. This position requires consistent on-site presence three days per week at the Arlington, VA office to support meetings, scheduling and real time coordination. Key Responsibilities Calendar and Schedule Management (LOE 20%) * Proactively manage and optimize the CEO's complex calendar, including internal meetings, external engagements, and board-related activities. * Prioritize and resolve scheduling conflicts by exercising independent judgment and understanding business priorities. * Prepare daily and weekly schedule overviews to ensure the CEO is well-prepared for upcoming commitments. * Coordinate meeting logistics, including room reservations, virtual meeting links, materials preparation, and attendee confirmations. Travel Coordination (LOE 15%) * Through Winrock's travel platform, arrange domestic and international travel for the CEO and the executive team, including flights, accommodations, ground transportation, and itineraries. * Ensure travel plans are efficient, cost-effective, and aligned with the CEO's preferences. * Prepare detailed travel itineraries and proactively manage changes, delays, or last-minute adjustments as needed. Meeting and Communication Support (LOE 20%) * Support preparation for meetings including board meetings by coordinating agendas, compiling materials, and tracking follow-up items. * Serve as a point of contact between the CEO and internal and external stakeholders, maintaining professionalism and confidentiality at all times. * Draft, proofread, and format correspondence, presentations, and briefing documents as requested. * Facilitate communication flow to ensure timely responses and appropriate escalation when needed. Expense Management and Administrative Tasks (LOE 20%) * Prepare, review, and submit the CEO and executive team expense reports accurately and on time, ensuring compliance with company policies. * Track receipts, reconcile expenses, and resolve discrepancies independently. * Maintain organized digital and physical filing systems for executive records, correspondence, and reference materials. Operational and Strategic Support (LOE 20%) * Anticipate the CEO's needs and proactively address administrative or logistical challenges before they escalate. * Provide ad hoc administrative support related to special projects, events, or executive initiatives including facilities and ICT. * Partner closely with other support units, leadership team members, and departments to ensure alignment and efficiency. Arlington Office Management Support (LOE 5%) * Oversee day‑to‑day office operations, ensuring facilities, supplies, and administrative systems run efficiently and without disruption. * Ensure everything in the common areas is clean and tidy in combination with the cleaning crew. * Serve as one of the central points of contacts for the office, handling communications, visitors, and inquiries with professionalism and discretion. * Manage incoming and outgoing mail, packaging and deliveries, including sorting, prioritizing, scanning, and ensuring timely distribution to appropriate staff. * Assist with planning and coordinating special events and monthly office luncheons, including logistics, vendors, and onsite support. * Other duties as assigned site support. Required Qualifications Education * Bachelor's degree in business administration, communications, public administration, or a related field required, or an equivalent combination of education and relevant professional experience. Experience * Minimum of 3-5 years of progressively responsible experience providing executive‑level administrative or operational support to senior leadership. * Demonstrated experience supporting a C‑suite executive or equivalent senior leader in a complex, fast‑paced organization. * Experience managing complex calendars, travel logistics, and executive communications with a high degree of professionalism and discretion. * Experience working with multiple stakeholders, including senior leaders, board members, and external partners, required. * Project management experience highly preferred. Skills \& Competencies * Exceptional written and verbal communication skills, with the ability to draft, edit, and format executive‑level correspondence and materials. * Strong organizational and time‑management skills, with the ability to manage competing priorities and deadlines independently. * Demonstrated professional judgment, problem‑solving ability, and attention to detail. * High degree of discretion and ability to handle sensitive and confidential information with integrity. * Proactive, self‑directed work style with the ability to anticipate needs and take initiative. * Strong interpersonal skills and ability to collaborate effectively across teams and functions. * Be able to lift up to 15 lbs. Computer / Technical Skills * Advanced proficiency with Microsoft Office productivity tools, including Outlook (complex calendar and inbox management), Word, Excel, PowerPoint, document preparation, and expense reporting systems. * Strong capability working in collaborative digital environments, including shared calendars, virtual meeting platforms, and cloud‑based document collaboration tools. * Experience with enterprise financial and travel systems such as Costpoint and/or Concur preferred. Work Environment and Expectations * Hybrid role with a requirement to be in the Arlington, Virginia office three days per week to support executive operations and in-person meetings. * Fast-paced, deadline-driven environment requiring flexibility and responsiveness. * Occasional extended hours may be required to support executive travel, meetings, or urgent matters. Key Competencies * Professional judgment and decision-making * Strong organizational and time-management skills * Attention to detail and follow-through * Adaptability and problem-solving * Discretion and confidentiality * Collaborative and service-oriented mindset The salary range for this position is $65,000 - $75,000, commensurate with experience and qualifications. Winrock offers a comprehensive benefits package. Winrock is an equal opportunity employer committed to providing equal employment opportunity for all people. All qualified applicants receive consideration for employment regardless of race, color, religion, sex, gender, national origin, age, disability or any other basis protected by law. At Winrock we have a clear mission: Empower the disadvantaged, increase economic opportunity and sustain natural resources through unwavering dedication to accountability, equity, innovation, integrity and transformation.
Job Description: Sharecare is the leading digital health company that helps people – no matter where they are in their health journey – unify and manage all their health in one place. Our comprehensive and data-driven virtual health platform is designed to help people, providers, employers, health plans, government organizations, and communities optimize individual and population-wide well-being by driving positive behavior change. Driven by our philosophy that we are all together better, at Sharecare, we are committed to supporting each individual through the lens of their personal health and making high- quality care more accessible and affordable for everyone. To learn more, visit www.sharecare.com. Job Summary: The Operations Coordinator supports Population Health Operations by managing referral workflows, coordinating staffing and licensure processes, facilitating onboarding activities, and ensuring consistent operational quality. This role enables efficient service delivery, strong client performance, and seamless coordination across internal teams. Essential Responsibilities Operational Support Manage and assign incoming referrals in Guiding Care and route self‑referrals appropriately. Maintain licensure tracking documents and send required notifications for updates or renewals. Produce and distribute staffing reports and quality data; submit required data to internal and client partners. Administer CareFirst platform access, including system setup, password resets, and coordination with IT. Onboarding \& Workforce Coordination Facilitate onboarding for new hires across Operations Support and Care Management, including systems access, training coordination, and removal of staff from systems upon termination. Add RN hires to licensure trackers, validate Nursys data, and provide licensure guidelines and operational presentations. Generate licensure repayment agreements and ensure accurate submission to HR. Maintain onboarding and new‑hire tracking tools; send welcome communications and respond to the Welcome mailbox. Support identification and coordination of SMEs for training and upskilling requests. Policy \& Compliance Support Assist in the annual update and posting of Pop Health Operations policies, ensuring SME input and VP approval. Maintain Quality and Population Health policy trackers and update PowerDMS as required. Support annual Business Continuity Plan reviews and documentation updates. Recognition \& Engagement Manage all rewards and recognition expense requests, processing, and purchases. Oversee Care Crew activities, membership, and staff feedback collection to drive engagement. Process Improvement \& Project Coordination Ensure operational projects and recurring processes are delivered accurately and meet internal and client standards. Monitor schedules, risks, and scope to maintain quality and timeliness. Identify, propose, and support process improvement initiatives that increase efficiency and reduce cycle times. Issue Resolution \& Internal Collaboration Research and resolve issues related to incentive payments, equipment, system access, and licensure reimbursement. Collaborate with cross‑functional partners—including Quality, Training, Shared Services, and client teams—to ensure effective service delivery and issue resolution. Escalate operational issues appropriately and follow through to closure. Communication \& Administrative Support Communicate trends, issues, and operational updates clearly in both written and verbal formats. Support administrative needs such as meeting coordination, collateral creation, note‑taking and distribution, reporting, and preparation of operational materials. Maintain accurate documentation of all communications and client information using internal tools. Represent and promote Population Health Operations capabilities to internal stakeholders. Other Duties Perform other responsibilities as assigned to support operational excellence. Specific Skills/ Attributes: Process-oriented, strong troubleshooting and problem-solving skills.. Thrives in a dynamic, ever-changing, fast-paced, rapid cycle development environment. Able to drive to completion of outcomes not just tasks. Strong organization and prioritization skills Strong verbal, written, and presentation skills. Qualifications: 4-year degree/diploma or equivalent operational experience. Meeting facilitation experience preferred. Project management or Six Sigma experience preferred. Knowledge of the healthcare, and/or managed care industry required Proficiency using MS Office - Word, Excel, Visio, PowerPoint, and Outlook Experience working in cross-functional work groups. Sharecare and its subsidiaries are Equal Opportunity Employers and E-Verify users. Qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, sexual orientation, gender identity, religion, age, equal pay, disability, genetic information, protected veteran status, or other status protected under applicable law.
Overview: The Operations Support Coordinator (OSC) plays a vital role in ensuring the accuracy, timeliness, and efficiency of key operational workflows that support member care. This position is responsible for managing essential administrative and clinical-adjacent functions such as medication prior authorizations, toxicology result entry, virtual direct observed testing oversight, clinical and operational scheduling, and program coordination for self-pay members. The OSC ensures that all tasks are completed in accordance with organizational standards, regulatory requirements, and established timelines to promote a seamless care experience. Responsibilities: Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Responsible for preparing and submitting medication prior authorization requests and renewals. Investigate and resolve payer responses; communicate outcomes to appropriate teams; document actions in the EMR. Coordinate administrative duties such as prescription creation, attendance, payment collection, etc., as part of the Safety Net Program, and ensure program protocols are followed. Monitor and ensure procedural compliance for virtual Direct Observed Toxicology collections via oral swabs, troubleshooting and escalating issues as they arise. Responsible for accurate and timely entry of toxicology results, including confirmatory and state-specific (e.g., Kentucky) results. Collaborate with field clinical \& operational teams to investigate and resolve workflow or data discrepancies. Maintain accurate medication records and compliance by processing prescription cancellations as needed. Ensure Accuracy in Data Management. Audit and maintain member information within the EMR system to ensure data integrity and compliance. Identify and communicate process improvement initiatives to enhance member care. Provide flexible and responsive support to Care Teams with additional administrative duties as assigned. Support clinical and operational scheduling, including staff and group coverage assignments. Provide timely, professional communication to internal teams, members, and external partners. Other Duties and Responsibilities: Other duties as assigned. Qualifications: Knowledge, Skills and Abilities: Fluency with Google Suite (Sheets, Docs, Meet, Drive, etc.) and Microsoft Office applications Familiarity with electronic medical records (EMR) systems Ability to troubleshoot minor technological challenges and learn new software systems or processes as needed. Exceptional accuracy in data entry while maintaining productivity. Strong ability to prioritize tasks and manage complex administrative duties with attention to detail while meeting deadlines with little supervision. Ability to manage confidential and highly sensitive information in compliance with HIPAA and 42 CFR Part 2 guidelines. Ability to troubleshoot issues, identify solutions, appropriately escalate concerns, and adapt to new challenges effectively. Ability to work independently and as part of a team to achieve shared goals and maintain operational efficiency. Exceptional verbal and written communication skills, including the ability to effectively communicate data-related issues and solutions to team members or supervisors. Willingness to work evenings as needed to provide appropriate member care. Qualifications \& Requirements: High school diploma or equivalent required Associate’s degree preferred, or 2+ years of relevant experience At least 1-2 years of experience in healthcare administration or a similar administrative role. For remote roles, access to reliable internet and telephone services, specifically 50M download and 10M upload packages or higher as well as a strong WiFi signal from your remote work location. * Must meet pre-employment requirements and maintain all applicable state and job-related guidelines for background screening. Depending on state-specific requirements, this may include fingerprinting, drug testing, health screening, CPR/Basic First Aid, and license/credential verifications.
This is a remote position. Atlantic Health Strategies is a managed services organization providing human resources, compliance, and operational support to healthcare and behavioral health providers nationwide. We partner with mission-driven organizations to deliver consistent, compliant, and trauma-informed HR services that support workforce stability, ethical operations, and quality client care. The Opportunity In this full-time, remote role, the HR Operations Coordinator, Managed Services reports directly to the Chief Human Resources Officer and serves as the central coordination point for HR service delivery across assigned client accounts. This position is responsible for triaging client HR inquiries, coordinating timely responses, assigning and tracking HR tasks, and ensuring documentation integrity and follow-through. Complex, high-risk, or strategic matters are escalated to the CHRO for review and final determination. What You Will Do at Atlantic Health Strategies Serve as the primary coordination point for incoming HR-related client inquiries within a managed services model. Assess, prioritize, and route HR requests based on functional expertise, urgency, and compliance considerations. Support and oversee the HR Generalist by coordinating day-to-day task assignments, reviewing deliverables, and ensuring consistency in employee relations documentation, corrective action processes, performance management administration, and HR recordkeeping. Support and oversee the HR Recruiter by coordinating hiring requests, job posting timelines, onboarding workflows, and recruitment deliverables in alignment with client needs and internal standards. Track progress of assigned HR tasks across the HR team and follow up to ensure timely, accurate, and compliant completion. Provide hands-on HR operational support to healthcare and behavioral health clients under the direction of the Chief Human Resources Officer. Conduct preliminary fact-finding related to workplace concerns and investigations, coordinating information gathering and escalating findings to the CHRO for guidance and determination. Escalate employee relations issues, investigations, compliance concerns, termination recommendations, or other high-risk matters to the CHRO as appropriate. Ensure HR guidance and actions align with federal employment laws including FLSA, FMLA, ADA, EEOC guidelines, HIPAA, and 42 CFR Part 2 where applicable. Maintain organized records of client requests, actions taken, and escalations to support accountability, continuity, and audit readiness. Partner closely with the CHRO to support consistent HR service delivery, risk mitigation, and continuous improvement across client organizations. What You Bring to Atlantic Health Strategies Minimum of three years of progressive HR experience, including exposure to employee relations and HR operations. Experience supporting healthcare organizations required. Behavioral health or substance use disorder treatment exposure preferred. Working knowledge of federal employment laws including FLSA, FMLA, ADA, EEOC guidelines, and confidentiality requirements. Demonstrated ability to coordinate multiple priorities and stakeholders within a structured service delivery environment. Strong organizational and follow-through skills with attention to documentation accuracy and deadlines. High level of professionalism, discretion, and emotional intelligence when supporting leaders and staff in high-stress care environments. Proficiency with HRIS systems, documentation management, and remote collaboration tools. Why Join Atlantic Health Strategies Be part of a mission-driven organization supporting ethical, compliant, and recovery-oriented healthcare and behavioral health services. Work within a clearly defined HR governance structure with direct access to executive HR leadership. Fully remote role offering flexibility, autonomy, and meaningful impact across multiple client organizations. Opportunity to develop experience within a managed services HR model focused on coordination, accountability, and quality execution. Competitive compensation range for remote position, commensurate with experience and scope. ### Benefits Paid time off and paid holidays. Fully remote work arrangement. Supportive leadership structure with clear expectations, escalation pathways, and role boundaries.
THE OPPORTUNITY We have an opportunity for a mid-level Operations Coordinator to join our team. The role aims to drive the success of the Activator and Mystery Shopper programs by boosting store sales, overseeing service quality, and managing travel and meetings for the Operations team. The incumbent must be willing to travel for operational needs and site visits and be able to work in a fast-paced environment with extremely tight deadlines. • RESPONSIBILITIES • Brand Project Management: - Coordinate the Activator and Mystery Shopper marketing projects/initiatives along with the marketing department. - Simplify and maintain Activator and Mystery Shopper procedures; analyse stats for improvements and make recommendations to further improve restaurant sales and service. - Oversee meal allocations for mystery shoppers, ensuring compliance with established protocols. - Coordinate store opening marketing activities under the direction of the marketing department. - Ensure that the Activator efforts meet the business growth KPIs. - Effectively communicate with store management and internal marketing staff regarding upcoming campaigns. - Mitigate risk to protect the brand. • Stakeholder Management: - Liaise with external suppliers within brand guidelines, when necessary. - Responsible for all communication channels between Head Office and stores. - Lead a small team of centralised operations administrators and regionally dispersed brand activators. - Understand the flow and impact between the operations, marketing, payroll and HR teams and act as the liaison amongst them. - Coordinate negotiations with service providers to secure favourable terms and maintain strong partnerships. - Maintain positive and professional relationships. • Meeting and Travel Coordination: - Manage the calendar for Operations Management, coordinating meetings and appointments effectively. - Record and distribute meeting minutes, track to-do lists, and follow up on action items to ensure timely execution. - Prepare agendas for the scheduled meetings, take minutes, action and follow up on the assigned tasks. - Maintain and manage accommodation and travel logistics for the Operations team. • REQUIREMENTS - Project administration or project coordination experience. - Public Relations or Sales/Marketing qualification is desirable. - Valid driver's licence. - QSR or retail branch network experience preferred. • COMPETENCIES - Sales-Driven Mindset: Strong focus on boosting store sales through the identification and implementation of operational improvements. - Service Quality Oversight: Keen attention to detail in evaluating and enhancing service quality, ensuring standards are met across all stores. - Travel Coordination:Proficiency in planning and managing travel arrangements for the Operations team, ensuring cost-effectiveness and timeliness. - Meeting and Event Management: Expertise in organising and managing team meetings, operational reviews, and other key events to drive efficiency and collaboration. - Adaptability and Resilience:Ability to work under tight deadlines and in a fast-paced environment while maintaining high-quality outcomes. - Effective Communication: Excellent verbal and written communication skills to interact with diverse stakeholders, including store teams and external partners. - Problem-Solving and Decision-Making: Capability to quickly address and resolve operational challenges to ensure seamless program execution. - Willingness to Travel: Flexibility and readiness to travel for site visits and operational needs, ensuring consistent program delivery and support. • _ Closing date: Wednesday, 1 January 2025_* GmxzBxyRT7
Job Summary: We are seeking a detail-oriented and proactive Admin Executive to support our operations and client engagement processes. The ideal candidate will ensure smooth communication between clients, internal teams, and vendors, while maintaining accurate records in the company CRM and managing pre-event deliverables. Key Responsibilities: Enter and maintain accurate customer data in the company CRM. Follow up with accounts regarding invoicing and collections. Coordinate client requests with the Customer Experience (CX) team, including portal logins and access. Work with Operations (Ops) team to manage stand allocations and provide updates on the floor plan (FP). Collaborate with CX and Marketing teams to track and record all Value-Added Services (VAS) and sponsorship branding deliverables, including pre-event, app, website, and on-site/venue advertising. Ensure timely communication and updates to clients regarding their requests and deliverables. Assist in coordinating internal teams to ensure seamless execution of client requirements. Qualifications \& Skills: Bachelor’s degree or equivalent experience in Business Administration, Marketing, or related field. Prior experience in client coordination, operations support, or events management is a plus. Strong organizational and multitasking skills. Excellent communication skills, both written and verbal. Proficient in Microsoft Office and CRM systems. Ability to work collaboratively with multiple teams and meet deadlines. Reporting To: Senior Business Development Manager Key Attributes: Detail-oriented and proactive problem solver. Strong interpersonal skills and client-focused mindset. Ability to work under pressure and manage multiple priorities. Job Type: Full-time Pay: AED3,000.00 - AED5,000.00 per month Application Question(s): What is your salary expectation in AED? Education: Bachelor's (Preferred) Experience: operations: 1 year (Preferred)
Job Summary: Candidate will ensure smooth communication between clients, internal teams, and vendors, while maintaining accurate records in the company CRM and managing pre-event deliverables. Key Responsibilities: Enter and maintain accurate customer data in the company CRM. Follow up with accounts regarding invoicing and collections. Coordinate client requests with the Customer Experience (CX) team, including portal logins and access. Work with Operations (Ops) team to manage stand allocations and provide updates on the floor plan (FP). Collaborate with CX and Marketing teams to track and record all Value-Added Services (VAS) and sponsorship branding deliverables, including pre-event, app, website, and on-site/venue advertising. Ensure timely communication and updates to clients regarding their requests and deliverables. Assist in coordinating internal teams to ensure seamless execution of client requirements. Qualifications \& Skills: Bachelor’s Degreee Prior experience in client coordination, operations support, or events management is a plus. Proactive, Organizational and multitasking skills. Excellent communication skills, both written and verbal. Proficient in Microsoft Office and CRM systems. Ability to work collaboratively with multiple teams and meet deadlines. Reporting To: Senior Business Development Manager Key Attributes: Detail-oriented and proactive problem solver. Strong interpersonal skills and client-focused mindset. Ability to work under pressure and manage multiple priorities. Job Type: Full-time Application Question(s): What is your salary expectation in AED? Education: * Bachelor's (Preferred)
Position Summary The Operations Coordinator will complete administrative processes of the branch (branches) that support operational efficiency, effectiveness, customer satisfaction and profitability. The Operations Coordinator will provide superior customer service and communication to internal and external customers. This position will support the branch financial manager by providing guidance and information that contributes to branch performance and profitability. Key Responsibilities: Financial Operations Oversight of accounts receivable process and maintain local collection contacts to support centralized function. Monitor weekly and monthly lease, contract maintenance, and special billing, and take the initiative to resolve any issues in a timely fashion. Establish and Control all related processes to support customer service and branch profitability. Fleet Operations Complete Fleet Service activities such as licensing, permitting, in/out service vehicles, research and process citations. Track and coordinate asset outside services such as unit jacket file, wash sheets, fueling and other outside vendor support that is not maintenance related. Partner with Fleet Services and establish a collaborative relationship of local / centralized functions to support licensing, permitting, citations and other fleet operations. Process Analytics Perform process analyses and reviews in areas such as billing, 1211 reports, credit memos, citations, accounts receivable, licensing and other areas. Investigate and recommend solutions and/or guidance to issues posing a risk to the drivers of profitability. Use systems or reports such as Qlikview or AS400 to understand the operational dynamics for problem solving and process improvement. Other Responsibilities Maintains District Personnel Files, JJ Keller reports, complete weekly payroll, and process paperwork for new hires. Projects and tasks as assigned by Branch Financial Manager and District Financial Manager. Qualifications: High school diploma or equivalent required, degree preferred Interpersonal and relationship building skills with an ability to collaborate with branch team members. Competent written and verbal communication skills 2 years+ experience in customer service financial administrative experience requirement Agile and quick learner, enjoys collaborative projects and continuous education Advanced computer skills including Microsoft Word, Excel, Outlook and PowerPoint required Regular, predictable, full attendance is an essential function of the job Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required. Physical Requirements: The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines. While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg. * Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. Pay : $25/hr or $52,000/yr Schedule : Monday - Friday 7am- 4pm Penske is an Equal Opportunity Employer. About Penske Truck Leasing/Transportation Solutions Penske Truck Leasing/Transportation Solutions is a premier global transportation provider that delivers essential and innovative transportation, logistics and technology services to help companies and people move forward. With headquarters in Reading, PA, Penske and its associates are driven by a dedication to excellence and a commitment to customer success. Visit Go Penske to learn more. Job Category: Administrative Job Function: Administrative Support Job Family: General Administration Address: 819 Ahua St. Primary Location: US-HI-Honolulu Employer: Penske Truck Leasing Co., L.P. Req ID: 2601062
About Us At Cloudflare, we are on a mission to help build a better Internet. Today the company runs one of the world’s largest networks that powers millions of websites and other Internet properties for customers ranging from individual bloggers to SMBs to Fortune 500 companies. Cloudflare protects and accelerates any Internet application online without adding hardware, installing software, or changing a line of code. Internet prope
Role Summary:Datadog is seeking a Coordinator to join our global Campaign Operations team and support our growing Customer Marketing program. In this role, you’ll manage the operational components of Datadog’s marketing campaigns and global email initiatives. You'll be a key partner in executing multi-channel campaigns, optimizing our email program, and supporting cross-functional stakeholders. This is a great opportunity to join a high-impact, fast-paced
Overview ------------ Work Type: Fixed-term - Full-timeSalary: $97,955 - $111,142 Grade: VPS 4Occupation: AdministrationLocation: Melbourne - CBD and Inner Metro suburbsReference: VG/OBC1906056 Provide high level, multifaceted administrative support to the Chief Officer Operations in a busy emergency services organisation. $97,955 - $111,142 + Super Fixed Term, Full Time up to 6 months ROLE SUMMARY: The Operations Business Coordinator (OBC) is a multi-faceted role coordinating administration, office management and management reporting in support of the activities of the Chief Operations Officer (COO), Deputy Chief Officers, and the State Operations Directorate. The role provides comprehensive executive administrative support and coordination to ensure the effective and efficient management of the COO's calendar and business activity. The role also provides high level business management support to the Operations Directorate including the coordination and preparation for Directorate meetings, minute taking and management reporting, development and coordination across state and regional teams of communication including preparation of briefs, responses to Ministerial requests, Board papers and reporting, budget and financial reporting, and developing presentations for a variety of audiences. This role requires high degrees of self-management along with flexibility to meet the diverse and changing demands of the Directorate, with an expectation to work outside of standard hours from time to time, including occasional weekends, to meet business needs, including meetings/functions with volunteers and relevant stakeholders, along with providing direct support of the team during periods of Emergency (Declared) Operations.WHO WE ARE: Victoria State Emergency Service (VICSES) is a volunteer-based emergency service. Our highly skilled and equipped Volunteers are trained comprehensively in a wide range of emergency environments. To minimise the impact of emergencies when they occur and strengthen the community's capacity to recover swiftly and safely, VICSES focuses on working with communities and partners in building resilience to achieve more aware, informed and prepared communities. We support them to understand their risk and the relevance of taking action before, during and after emergency events. As the largest road rescue network in Australia we have specialist teams that provide a 24/7 response to road accident and trauma incidents. We assist Victoria Police in search and rescue operations, and play an important role in supporting the Country Fire Authority (CFA), Fire Rescue Victoria (FRV), Parks Victoria and the Department of Energy, Environment and Climate Action (DEECA) during major bushfire and emergency incidents.TO APPLY: Please view the Position Description and submit an application via careers.vic.gov.au Applications should include a cover letter detailing your relevant skills and experience, along with a current resume. For further information about the role, please contact Alistair Drayton at alistair.drayton@ses.vic.gov.au.Applications close 11:59pm Monday, 9 February 2026.VICSES is an equal opportunity employer. We are committed to being a child safe organisation and are taking a leadership role in gender equality in the emergency management sector. For more information on our values and the benefits of working with us, please click here - ses.vic.gov.au/join-us/careers Applications close Monday 9 February 2026 at 11.59pm Posted 29 January 2026
Focus Lab is a strategic brand agency that’s looking for the next addition to our team. We're a U.S.-based, remote-friendly company made up of thoughtful, creative professionals who are passionate about partnering with good companies. Leveraging our craft and care for others, we exist to unlock the potential in the people around us, both internally and externally. We approach challenges with process-driven intentionality to inform the solutions we create. Craft is our calling card, camaraderie is our brand. Role location: Remote, USA Due to the nature of this role and the compliance requirements involved, we are currently only able to consider candidates who live in and are authorized to work in the United States. We’re unable to accept international applicants or sponsor work visas at this time. About the Role We’re looking for a people champion to join our crew — someone who leads with empathy, aligns deeply with our core values, and genuinely loves supporting humans at work. You’re a servant-minded teammate who enjoys rolling up your sleeves and contributing across the entire employee lifecycle, from recruiting to offboarding and everything in between. You don’t need decades of experience to thrive here, but this also isn’t your first rodeo. You bring strong interpersonal skills, sound judgment, and a high level of discretion and professionalism. In this role, you’ll partner closely with our Chief People Officer (and occasionally our Chief Operations Officer) to support a wide range of People Ops initiatives that help our team do their best work. What you'll support Benefits administration, payroll support, and compensation research ATS management, recruitment coordination, applicant communication, and interview scheduling Onboarding and offboarding experiences that are thoughtful, compliant, and human State and federal compliance efforts, including workers’ compensation, I-9 verification, labor law notices, and state correspondence and registration Various audits and filings, including 401(k) audits, Form 5500 filings, and W-2 and 1099 reporting Team recognition and culture efforts, including swag ideation, assembly, and shipping to teammates Team engagement initiatives and internal event planning (we like to have fun together). General people ops support to keep things running smoothly behind the scenes Experience supporting remote teams is a big plus, as is comfort navigating compliance and coordination across multiple states. If you’re energized by people-first work, enjoy balancing heart and operations, and want to grow your career in a hands-on People Ops role — we’d love to meet you. You can expect to: Be heard. You’ll have a real voice in how our Operations and People processes evolve. We want your perspective, and you’ll play a meaningful role in researching and evaluating current and future benefit offerings. Partner closely with our benefits brokers to administer our full benefits suite — medical, dental, vision, life, disability, critical illness, accident, cancer plans, and our 401(k) — ensuring accuracy and a great teammate experience. Serve as the go-to person for benefits-related questions, helping teammates feel informed, supported, and confident in their choices. Handle highly sensitive information with care. You’ll hold the “keys to the kingdom” when it comes to employee data and will help ensure compensation, tax, healthcare, retirement, and payroll information is accurate and up to date. Support compensation research and tracking, assisting with updates, documentation, and ongoing maintenance. Help facilitate and continuously improve onboarding. This may include setting up payroll and tools, ordering home office equipment, sharing benefits information, coordinating week-one schedules with directors, and finding ways to make each new teammate’s start feel thoughtful and smooth. Assist with offboarding, including administrative tasks and exit interviews, ensuring transitions are handled with clarity, compliance, and care. About you: You’re someone who cares deeply about people and the details that support them. You bring curiosity, empathy, and a steady hand to your work, and you’re comfortable operating in a role that balances heart, discretion, and follow-through. The ideal candidate has: 2+ years of People Operations experience (experience supporting a remote team is strongly preferred; agency experience is a plus, but not required) Clear, thoughtful communication skills, both written and verbal, with internal teammates and external partners Experience administering benefits for a distributed or remote team Comfort working in Google Workspace and modern People Ops tools like Gusto, Lattice, and Workable An interest in learning how AI tools can thoughtfully support People Ops work, from improving efficiency to enhancing the teammate experience The ability to work well within a team and build strong, trusting relationships The self-awareness to say “I don’t know yet,” and the curiosity to go find the answer A willingness to have thoughtful, sometimes tough conversations and ask good questions Strong active listening skills and a natural sense of empathy Bonus (but not required): SHRM certification Experience with Gusto, Lattice, and Workable You’ll really stand out if you can demonstrate: Strong attention to detail. (Pro tip: include the word “Applebee’s” somewhere in your application for bonus points.) Alignment with our core values and a people-first mindset Soft skills in the way of your humility, hunger, and people smarts — you care, you try, and you treat others well It doesn’t matter what your degree is in, or exactly how many years of experience you have. Many of our teammates are self-taught. We’re looking for a strategic thinker and empathetic communicator whose love of the craft goes beyond self-expression. Interested? Cool. Here’s how to apply: Write a cover letter. It doesn’t need to be long! Just tell us why you’d make a great addition to the team at Focus Lab and what you see your future looking like here. Briefly share some People Ops initiatives you’ve worked on and why they’re relevant. Make sure your application materials demonstrate at least some of the experience and qualities listed above. We understand that candidates will not check every single box we have here; most of us didn’t when we applied. If you are interested and can show that you’d make a great addition, we encourage you to apply. What happens after you apply? Our plan is to get through all the applications within a week after the job posting closes. Our goal is to begin interviewing in February, with an ideal start date in March. This job posting will close on Monday, February 9th at 5 pm EST. What does the interview process look like? A video call with a leader to discuss your interest, experience, and any initial questions. A video interview with our chief people officer to go deeper into the role, how people ops supports the business, and what success looks like at Focus Lab. Benefits We’ll cover the full benefits package in more detail during the interview process, but the key benefits provided by Focus Lab include: Unlimited paid time off. You’ll be encouraged to take a minimum of 20 days outside of holidays and sick time Health, dental, and vision insurance plans (medical covered at 100% for you; medical and dental covered at 50% for your dependents) Life, disability, accident, critical illness, and cancer insurance plans Retirement plan beginning at your one-year anniversary Paid parental and adoption/caregiver leave Professional development available upon request * Two-week paid holiday rest at the end of the year Be who you are with us. We’re devoted to building an inclusive, supportive culture. That means we don’t discriminate on the basis of race, religion, color, national origin, gender, gender identity or expression, sexual orientation, age, marital status, veteran status, or disability status. We especially welcome people of color, women, and LGBTQIA+ to apply. At Focus Lab, you’ll find an empathetic crew who checks their egos at the door. We aim to assume the best of each other, strive for excellence in all we do, lean into tough situations, and feel empowered to own our work. Sound like you? Super. We expect you'll be successful here.
$97,955 - $111,142 + Super Fixed Term, Full Time up to 6 months ROLE SUMMARY: The Operations Business Coordinator (OBC) is a multi-faceted role coordinating administration, office management and management reporting in support of the activities of the Chief Operations Officer (COO), Deputy Chief Officers, and the State Operations Directorate. The role provides comprehensive executive administrative support and coordination to ensure the effective and efficient management of the COO's calendar and business activity. The role also provides high level business management support to the Operations Directorate including the coordination and preparation for Directorate meetings, minute taking and management reporting, development and coordination across state and regional teams of communication including preparation of briefs, responses to Ministerial requests, Board papers and reporting, budget and financial reporting, and developing presentations for a variety of audiences. This role requires high degrees of self-management along with flexibility to meet the diverse and changing demands of the Directorate, with an expectation to work outside of standard hours from time to time, including occasional weekends, to meet business needs, including meetings/functions with volunteers and relevant stakeholders, along with providing direct support of the team during periods of Emergency (Declared) Operations. WHO WE ARE: Victoria State Emergency Service (VICSES) is a volunteer-based emergency service. Our highly skilled and equipped Volunteers are trained comprehensively in a wide range of emergency environments. To minimise the impact of emergencies when they occur and strengthen the community's capacity to recover swiftly and safely, VICSES focuses on working with communities and partners in building resilience to achieve more aware, informed and prepared communities. We support them to understand their risk and the relevance of taking action before, during and after emergency events. As the largest road rescue network in Australia we have specialist teams that provide a 24/7 response to road accident and trauma incidents. We assist Victoria Police in search and rescue operations, and play an important role in supporting the Country Fire Authority (CFA), Fire Rescue Victoria (FRV), Parks Victoria and the Department of Energy, Environment and Climate Action (DEECA) during major bushfire and emergency incidents. TO APPLY: Please view the Position Description and submit an application via careers.vic.gov.au Applications should include a cover letter detailing your relevant skills and experience, along with a current resume. For further information about the role, please contact Alistair Drayton at alistair.drayton@ses.vic.gov.au. Applications close 11:59pm Monday, 9 February 2026. VICSES is an equal opportunity employer. We are committed to being a child safe organisation and are taking a leadership role in gender equality in the emergency management sector. For more information on our values and the benefits of working with us, please click here - ses.vic.gov.au/join-us/careers
About VALD VALD is the world leader in technology for the allied health industry, providing innovative human-measurement technology to over 10,000 clients in over 150 countries. If you have a favorite team in the NBA, EPL, or NFL, there's a good chance they use VALD Technologies. Since its humble beginnings in 2015 in Brisbane, Australia, VALD has grown to a team of over 300 team members in over 30 countries, with 5 offices across four continents. Driven by a multidisciplinary team of researchers, clinicians, sports scientists, designers, developers and engineers, VALD's suite of systems offer unparalleled insight into human movement, performance, injury risk and rehabilitation. About the Role: The Operations Coordinator plays a critical role in ensuring the smooth and efficient operation of daily activities across departments. This position involves managing various tasks and processes that enhance productivity and streamline workflows, making it an integral part of our operations or administration team. As an Operations Coordinator, you will execute operational plans and respond dynamically to the changing needs of the organization. Key Responsibilities: Process Management: Oversee and improve organizational processes to ensure effective workflows. This involves mapping standard operating procedures and identifying areas for improvement. Logistics Coordination: Manage logistics related to procurement and the organization of resources. This includes coordinating shipments, inventory management, and booking courses, conferences, or events. Administrative Support: Provide administrative support to various departments, including meeting scheduling, writing weekly / monthly reports, and preparing presentations. Data Analysis: Collect and analyze operational data to support decision-making, generate reports, and track KPIs. Project Coordination: Assist in the planning and execution of projects, ensuring milestones are met on time. Coordinate with team members and maintain project documentation. Communication \& Collaboration: Facilitate effective communication and collaboration across departments to ensure the organization's goals are aligned. Problem-Solving: Address operational challenges proactively by identifying potential issues and implementing effective solutions. Is this you? Required Skills \& Qualifications: To excel in the role of Operations Coordinator, the ideal candidate should have a mix of administrative, logistical, and technical skills, alongside the ability to manage dynamic tasks efficiently. Key qualifications include: Strong proficiency in Excel, and general Microsoft office software. Excellent organizational skills to manage multiple tasks and priorities effectively. A keen attention to detail, especially when dealing with documents, data, and schedules. Analytical thinking to process data and provide insights that support operational decisions. Problem-solving skills with a proactive approach to addressing operational challenges. Adaptability to changing circumstances and priorities in a dynamic working environment. Excellent communication skills, both written and verbal, for engaging with team members. High proficiency in English (written and spoken). Team collaboration and the ability to foster a cooperative work atmosphere. Relevant education is desired but not mandatory; individual backgrounds will be considered in the hiring process. Additional Information: The position is fully remote, with a strong preference for candidates in the Santa Barbara County area, though other parts of California will also be considered. The role may involve occasional travel for conferences, courses, or other company events. If you are ready to take on a diverse, impactful role in a forward-thinking company, this could be the opportunity for you. At VALD, we value adaptability, teamwork, and an eagerness to help drive operational success. It's not expected that any single candidate would check every box here. If you meet just some of the requirements, but not all, we encourage you to submit your application! We strongly encourage you to apply if you're at all interested. Show us how your experience could improve our team and widen our perspective. Our selection process includes assessing the requirements of the role vs the individual, and how well we think they will work in the VALD team. Why VALD? At VALD, you'll join a global team redefining how performance and healthcare professionals measure and improve human movement. We offer opportunities to learn from high-performing teams, collaborate across disciplines, and grow within a company that values curiosity, accountability, and impact. Semi-annual global team gatherings provide opportunities for professional development and connection, while our culture prioritizes inclusion, diversity, and long-term growth. VALD Diversity \& Inclusion Commitment VALD's best asset is not our technology but our people and culture. A culture of inclusion and diversity is critical to our business. We know diverse teams perform better. It's not a separate initiative – we aim to embed inclusion and diversity in everything we do. We are committed to fostering an inclusive work environment and embracing diversity, including gender, nationality, disability, age, marital/parental status, ethnicity, gender identity, socioeconomic background and sexual orientation. We welcome applications from people from all backgrounds. Conditions of Employment Successful applicants will be subject to background checks (including identity and criminal record checks). It will be a condition of employment that the background checks return acceptable results.
At Lyft, our purpose is to serve and connect. We aim to achieve this by cultivating a work environment where all team members belong and have the opportunity to thrive. Policy Operations Coordinator The Policy Operations Coordinator is a highly organized and detail-oriented team player who provides critical administrative and operational support to the Policy team. This role focuses on tactical execution, coordination, and tracking to ensure smooth day-to-day
The Basics: The Recruiting Operations Coordinator is an integral partner in managing Tanium's recruiting activities and building candidate relationships; often providing candidates with their first impression of Tanium. A successful Recruiting Operations Coordinator at Tanium will be an organizational guru, who works effectively with hiring managers and candidates, actions scheduling requests timely, and possess great communication skills. This person must have the abi
Role Summary: Datadog is seeking a Coordinator to join our global Campaign Operations team and support our growing Customer Marketing program. In this role, you’ll manage the operational components of Datadog’s marketing campaigns and global email initiatives. You'll be a key partner in executing multi-channel campaigns, optimizing our email program, and supporting cross-functional stakeholders. This is a great opportunity to join a high-impact, fast-paced
Overview: The Operations Support Coordinator (OSC) plays a vital role in ensuring the accuracy, timeliness, and efficiency of key operational workflows that support member care. This position is responsible for managing essential administrative and clinical-adjacent functions such as medication prior authorizations, toxicology result entry, virtual direct observed testing oversight, clinical and operational scheduling, and program coordination for self-pay members. The OSC ensures that all tasks are completed in accordance with organizational standards, regulatory requirements, and established timelines to promote a seamless care experience. Responsibilities: Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Responsible for preparing and submitting medication prior authorization requests and renewals. Investigate and resolve payer responses; communicate outcomes to appropriate teams; document actions in the EMR. Coordinate administrative duties such as prescription creation, attendance, payment collection, etc., as part of the Safety Net Program, and ensure program protocols are followed. Monitor and ensure procedural compliance for virtual Direct Observed Toxicology collections via oral swabs, troubleshooting and escalating issues as they arise. Responsible for accurate and timely entry of toxicology results, including confirmatory and state-specific (e.g., Kentucky) results. Collaborate with field clinical \& operational teams to investigate and resolve workflow or data discrepancies. Maintain accurate medication records and compliance by processing prescription cancellations as needed. Ensure Accuracy in Data Management. Audit and maintain member information within the EMR system to ensure data integrity and compliance. Identify and communicate process improvement initiatives to enhance member care. Provide flexible and responsive support to Care Teams with additional administrative duties as assigned. Support clinical and operational scheduling, including staff and group coverage assignments. Provide timely, professional communication to internal teams, members, and external partners. Other Duties and Responsibilities: Other duties as assigned. Qualifications: Knowledge, Skills and Abilities: Fluency with Google Suite (Sheets, Docs, Meet, Drive, etc.) and Microsoft Office applications Familiarity with electronic medical records (EMR) systems Ability to troubleshoot minor technological challenges and learn new software systems or processes as needed. Exceptional accuracy in data entry while maintaining productivity. Strong ability to prioritize tasks and manage complex administrative duties with attention to detail while meeting deadlines with little supervision. Ability to manage confidential and highly sensitive information in compliance with HIPAA and 42 CFR Part 2 guidelines. Ability to troubleshoot issues, identify solutions, appropriately escalate concerns, and adapt to new challenges effectively. Ability to work independently and as part of a team to achieve shared goals and maintain operational efficiency. Exceptional verbal and written communication skills, including the ability to effectively communicate data-related issues and solutions to team members or supervisors. Willingness to work evenings as needed to provide appropriate member care. Qualifications \& Requirements: High school diploma or equivalent required Associate’s degree preferred, or 2+ years of relevant experience At least 1-2 years of experience in healthcare administration or a similar administrative role. For remote roles, access to reliable internet and telephone services, specifically 50M download and 10M upload packages or higher as well as a strong WiFi signal from your remote work location. * Must meet pre-employment requirements and maintain all applicable state and job-related guidelines for background screening. Depending on state-specific requirements, this may include fingerprinting, drug testing, health screening, CPR/Basic First Aid, and license/credential verifications.
Wells Fargo1160 Forest Ave, PACIFIC GROVE, CA 93950
$2,300 - $3,025/yr
Why Wells Fargo:Are you looking for more? Find it here. At Wells Fargo, we're more than a financial services leader - we're a global trailblazer committed to driving innovation, empowering communities, and helping our customers succeed. We believe that a meaningful career is much more than just a job - it's about finding all of the elements to help you thrive, in one place. Living the Well Life means you're supported in life, not just work. It means having robust benefits, competitive compensation, and programs designed to help you find work-life balance and well-being. You'll be rewarded for investing in your community, celebrated for being your authentic self, and empowered to grow. And we're recognized for it - Wells Fargo once again ranked in the top three - making us the #1 financial services employer - on the 2025 LinkedIn Top Companies list of best workplaces "to grow your career" in the U.S. Join us! About this role:Wells Fargo is seeking a Branch Operations Coordinator for our
About Us At Cloudflare, we are on a mission to help build a better Internet. Today the company runs one of the world’s largest networks that powers millions of websites and other Internet properties for customers ranging from individual bloggers to SMBs to Fortune 500 companies. Cloudflare protects and accelerates any Internet application online without adding hardware, installing software, or changing a line of code. Internet prope
Randstad RiseSmart is the world’s fastest growing outplacement and talent mobility company. We partner with companies across the globe as they flex, adapt and transform their businesses. As part of Randstad Group, the #1 HR Services company, we empower our customers to engage their employees, strengthen their brands, and become employers of choice through innovative and relevant career development, redeployment, outplacement and HR consulting and training services. We are a leading transitions and coaching services provider and human resources services that helps more than two million candidates find meaningful work every year. Our outplacement, career development, work life coaching and contemporary Tech & Touch solutions strengthen employer brands, improve retention and re-engage talent. Our innovative technology and global coaching expertise has helped us become the world’s fastest growing in our industry. Ultimately our results speak for themselves: we have received enormous indust
Fluent German and English (...Strong experience in projec...Strong experience in client...Good time management, multi...Attention to detail+4 more
Role Summary:Datadog is seeking a Coordinator to join our global Campaign Operations team and support our growing Customer Marketing program. In this role, you’ll manage the operational components of Datadog’s marketing campaigns and global email initiatives. You'll be a key partner in executing multi-channel campaigns, optimizing our email program, and supporting cross-functional stakeholders. This is a great opportunity to join a high-impact, fast-paced
The Basics: The Recruiting Operations Coordinator is an integral partner in managing Tanium's recruiting activities and building candidate relationships; often providing candidates with their first impression of Tanium. A successful Recruiting Operations Coordinator at Tanium will be an organizational guru, who works effectively with hiring managers and candidates, actions scheduling requests timely, and possess great communication skills. This person must have the abi
Why Wells Fargo:Are you looking for more? Find it here. At Wells Fargo, we're more than a financial services leader - we're a global trailblazer committed to driving innovation, empowering communities, and helping our customers succeed. We believe that a meaningful career is much more than just a job - it's about finding all of the elements to help you thrive, in one place. Living the Well Life means you're supported in life, not just work. It means having robust benefits, competitive compensation, and programs designed to help you find work-life balance and well-being. You'll be rewarded for investing in your community, celebrated for being your authentic self, and empowered to grow. And we're recognized for it - Wells Fargo once again ranked in the top three - making us the #1 financial services employer - on the 2025 LinkedIn Top Companies list of best workplaces "to grow your career" in the U.S. Join us! About this role:Wells Fargo is seeking a Branch Operations Coordinator for our
H4T-H4P-H4S-H4M-H4R-H4N-H4L: Ville saint-laurent A company in Ville Saint-laurent is seeking a dedicated Coordinator, Internal Operations Support to act as the central hub for the efficiency of our service teams. This essential role focuses exclusively on internal logistical support, ensuring that our technicians or field teams have all the necessary resources at the right time to execute their tasks. If you excel at organizing workflows, managing resources, and inter-departmental communication, we invite you to apply. ... Advantages Compensation based on experience and market standards. Work Environment focused on achieving operational objectives and teamwork. Job Stability in a growing sector. Career Opportunities and development of your operations management skills. Responsibilities Planning and Logistics Optimization: Manage and optimize the work schedules of internal teams (technicians, installers, etc.) by maximizing route efficiency and resource allocation. Work Order Management
Advanced proficiency in res...Microsoft Office Suite (Adv...
At Lyft, our purpose is to serve and connect. We aim to achieve this by cultivating a work environment where all team members belong and have the opportunity to thrive. Policy Operations Coordinator The Policy Operations Coordinator is a highly organized and detail-oriented team player who provides critical administrative and operational support to the Policy team. This role focuses on tactical execution, coordination, and tracking to ensure smooth day-to-day