Administrator Operations Jobs

Client Onboarding Administrator (Operations)

From $26/yr

TransUnion's Job Applicant Privacy Notice What We'll Bring: We Are TransUnion: TransUnion is a major credit reference agency, and we offer specialist services in fraud, identity and risk management, automated decisioning and demographics. We support organisations across a variety of sectors including finance, retail, telecommunications, utilities, gaming, government and insurance. What You'll Bring: We’re looking for an Client Onboarding Administrator to join our growing Operations team. The Onboarding Team’s primary objective is to ensure high-quality client setups using our internal systems across various products. This role involves managing client configuration queries from internal stakeholders. The team oversees the entire process, from receiving the request to setting up the client and delivering credentials. As an Onboarding Administrator, you will play a crucial role in the client welcome process and handle various administrative tasks related to the broader Business Operations team. Day to Day You’ll Be: * Handle client onboarding requests through administration forms and input data into internal systems. * Maintain quality performance by adhering to TransUnion values, key performance indicators, and quality expectations. * Manage and maintain your KPIs in line with the expectations set by your line manager. * Support internal stakeholders with queries. * Communicate within internal teams to ensure correct processes and procedures and identify opportunities to enhance the client experience. * Learn and understand TransUnion’s product suite to ensure product intricacies are met. Essential Skills \& Experience: * Track record years of experience in a financial services-based environment or similar with basic knowledge of Consumer regulations. * Demonstrate active listening skills and fully engage with all onboarding processes to gain skills and drive the team. * Willingness to enhance team knowledge through process building. * Patience in handling escalated queries within internal teams. * Ability to communicate with internal stakeholders at different competency levels, including technical and sales teams. * High-level communication skills, both written and verbal. * Highly detailed and organized, with the ability to manage multiple high-priority tasks. * Proficient computer skills, including navigating the internet, web-based applications, MS Office, or other business software. Impact You'll Make: What’s In It For you? At TransUnion you will be joining a friendly, forward thinking global business. As well as an excellent salary and bonus scheme or commission scheme (if joining our sales teams) our benefits package comes with: * 26 days’ annual leave + bank holidays (increasing with service) * Global paid wellness days off + a bonus day off to celebrate your birthday * A generous contributory pension scheme + access to the TransUnion Employee Stock Purchase Plan * Private health care + a variety of physical, mental and financial fitness wellbeing programmes such as access to mindfulness tools * Access to our diversity forums and communities so you can get involved in causes close to your heart TransUnion – a place to grow: If there’s something on the list of essential / desirable skills that you can’t quite tick off, don’t let that put you off applying. We are open to exploring training and development opportunities for the right candidate to ensure you are successful. We know imposter syndrome is real, lets confront it so we can continue to grow and thrive together Flexibility at TU: We recognise that our people need the freedom to balance their day-to-day lives with their work. This is why we’ve set out to create inclusive and flexible policies and practices for you to accommodate all your responsibilities and needs: children, family and beyond. If the role is advertised as full time, don’t let this stop you from applying. Let us know if you’re looking for a part time or flexible working arrangement and we can discuss this with you. Additional support: At TransUnion, we’re committed to fostering an inclusive and diverse workplace where all individual’s talents and perspectives are valued. When you apply for a position with us, you’re not just joining a team, you’re becoming part of a community that celebrates differences and embraces equality. We understand that everyone has different needs, which is why we offer a range of reasonable adjustments to our recruitment process. Please let us know if you require any reasonable adjustments to help you through the application process or to attend an interview with us by contacting ukrecruitment@transunion.com Interview \& Hiring Process: Most of our recruitment processes are virtual, so you’ll get to know our hiring managers and teams over the phone and through video. If we need you to attend a physical in person interview your recruiter will inform you of this. We do not accept any unsolicited CV’s from recruitment agencies. If you are a recruitment agency on our PSL our talent team will contact you directly should we require any assistance. #LI-Hybrid Find out more about Life At TU UK: https://twitter.com/TransUnionUK https://www.linkedin.com/company/transunion/life/ This is a hybrid position and involves regular performance of job responsibilities virtually as well as in-person at an assigned TU office location for a minimum of two days a week. TransUnion Job Title Analyst, Customer Support Operations

Healthcare Operations Administrator

Senior Healthcare Administrator / Operations \& Billing Manager Las Vegas, NV | On-Site | Full-Time About Us We are a multi-state mobile diagnostic imaging company serving Nevada and California. Our work is guided by professionalism, integrity, and genuine care for the people we serve and work alongside. We value trust, consistency, and doing what is right—for our patients, our partners, and our team. As an owner-led organization, we are committed to building strong systems, supporting our people, and maintaining high standards in everything we do. Position Overview We are seeking an experienced Senior Healthcare Administrator with a proven ability to lead operations, oversee billing functions, manage teams, and uphold exceptional standards of performance and compliance with minimal oversight. This role carries primary responsibility for day-to-day administrative, billing, and operational management. The ideal candidate is a confident, capable leader who takes ownership, communicates clearly, and operates with professionalism and accountability. Key Responsibilities Operations, Systems \& Team Leadership Lead daily intake, scheduling, and referral coordination Manage workflows using Microsoft Teams and Microsoft 365 Maintain organized communication channels and reporting systems Supervise, coach, and develop administrative staff Provide clear direction, feedback, and performance guidance Address attendance, conduct, and performance issues professionally Conduct structured interviews and support strong hiring decisions Billing \& Revenue Cycle Management Oversee billing operations, claims processing, and follow-up Monitor reimbursements, denials, and accounts receivable Ensure documentation supports accurate billing Coordinate with billing vendors and finance partners Maintain clean, audit-ready revenue records Compliance \& Documentation Ensure compliance with CMS, HIPAA, IDTF, and state regulations Maintain accurate charting and communication logs Prepare for audits and regulatory reviews Enforce documentation and escalation standards Provider Relations \& Professional Communication Serve as a primary administrative liaison for providers Communicate clearly, confidently, and professionally Resolve operational and scheduling issues efficiently Represent the organization with credibility and discretion Business Development \& Operational Growth Support provider outreach and relationship management Assist with referral development initiatives Identify workflow improvements and growth opportunities Contribute to operational strategy and scalability Required Qualifications Minimum 5+ years of healthcare administration or medical operations experience Demonstrated success managing and developing teams Strong working knowledge of medical billing and revenue cycle processes Proficiency in medical terminology and clinical workflows Experience in compliance-driven healthcare environments Advanced proficiency with Microsoft Teams, Outlook, Excel, and SharePoint/OneDrive Excellent written and verbal communication skills Proven ability to lead, correct, and motivate staff History of sound judgment and independent decision-making Preferred Experience Mobile imaging, IDTF, hospice, home health, or outpatient services Multi-site or multi-state operations EMR, BambooHR, and reporting platforms Billing denial management and appeals Professional Profile The ideal candidate: Leads with integrity and professionalism Communicates clearly and respectfully Holds themselves and others accountable Takes ownership of outcomes Values structure, consistency, and teamwork Is committed to long-term growth and stability This role is best suited for a seasoned healthcare administrator who takes pride in building strong systems and strong teams. Work Environment Full-time, on-site role in Las Vegas Leadership position with high responsibility Performance-driven, supportive culture Compensation \& Benefits Competitive salary based on experience Performance-based advancement opportunities Leadership development Long-term career growth potential How to Apply Qualified candidates should submit a resume highlighting healthcare leadership, billing oversight, and team management experience. A cover letter describing leadership and communication style is encouraged.

Business Operations Administrator

Details ----------- ### Reference number 445391 ### Salary £25,501 A Civil Service Pension with an employer contribution of 28.97% GBP ### Job grade Administrative Officer### Contract type Permanent### Business area ONS - Surveys and Data Collection - Business Data Operations Division### Type of role Operational Delivery### Working pattern Flexible working, Full-time, Job share, Part-time### Number of jobs available 14 Contents ------------ Location About the job Benefits Things you need to know Apply and further information Location ------------ ONS operates a flexible hybrid working model across the UK, with colleagues linked to one of our contractual locations in Newport or Titchfield (Fareham) All colleagues are required to work from their contractually allocated site for at least 40% of their working time Successful applicants will spend the first 2 to 4 weeks with a comprehensive induction and training period and there may be a requirement to be on site at your designated office location for this initial period. About the job ----------------- ### Job summary The Office for National Statistics (ONS) is the UK’s largest producer of official statistics, covering a range of key economic, social and demographic topics. These include measuring changes in the value of the UK economy, estimating the size, geographic distribution, and characteristics of the population, and providing indicators of price inflation, employment, earnings, crime, and migration. Business Data Operations Division (BDOD) is a large and diverse area of 400 staff collecting economic statistics survey data from over a million businesses a year. We play a key role in producing the data that underpins important national statistics, such as how much the UK economy is growing (GDP), changes in prices and inflation, and other measures that help understand the country's financial health. This role is an excellent entry point into the Civil Service and a great way to start building a long-term career. As part of the Operational Delivery Profession (ODP) – the largest profession in government with over 200,000 members, you’ll join a cross-government network that provides essential services to the public. Working within Business Data Operations Division (BDOD) gives you the chance to develop transferable skills and gain experience that can open doors to a wide range of opportunities across ONS and the wider Civil Service. ODP supports your growth through structured learning, career pathways, and resources designed to help you progress and thrive. This is an exciting opportunity to join a modern, innovative and inclusive Civil Service profession that sits at the heart of public service delivery. ### Job description We are seeking proactive and flexible individuals to join our Business Data Operations team. As a Business Operations Administrator, you’ll help collect and check survey data from businesses. Your job is to make sure the data are accurate and up to date, and to record relevant information on our systems. In this role, you’ll take ownership of your day by managing and prioritising your workload independently. You’ll collaborate with businesses to uncover insights and explain changes or anomalies in their data which goes towards measuring the size and shape of the UK economy. Using your learned knowledge and your analytical skills, you’ll make informed decisions, accurately record outcomes in our internal systems and confidently escalate any issues that require further support. Your responsibilities will include, but are not limited to: Being the professional and helpful point of contact between ONS and our survey respondents, through multiple communication channels (such as telephone, email, and secure messaging). Proactively query and validate survey data, applying analytical thinking and information gathered from businesses to make informed decisions, while continuously building technical knowledge to become a subject matter expert in survey processes. Confidently use multiple IT systems to record actions clearly and accurately, often working across dual monitors to manage complex tasks efficiently. Working flexibly as part of a team and maintaining positive relationships with colleagues and respondents. Taking responsibility for your own learning and development, reviewing progress regularly with your manager. Helping to deliver a better respondent experience and improve our data quality. Job holders will need the ability to fulfil all spoken aspects of the role with confidence through the medium of English or Welsh. ### Person specification Please note as part of this role, there is a requirement that you provide cover until 5pm on a rota basis Essential criteria: Excellent numerical, oral and written communication skills and a keen eye for detail. Comfortable working with a range of IT tools, and a desire to learn new systems and processes. Ability to work independently and as part of a wider team. Strong organisational skills with the ability to prioritise, be flexible and adaptable to change to deliver within tight deadlines. ### Behaviours We'll assess you against these behaviours during the selection process: Changing and Improving Communicating and Influencing Working Together Benefits ------------ Alongside your salary of £25,501, Office for National Statistics contributes £7,387 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. The Office for National Statistics is part of the Civil Service, and as such we share a number of key benefits with other departments, whilst also having our own unique offerings to support our valued colleagues across the organisation. Whether you are hearing about us for the first time or already know a bit about our organisation, we hope that our careers site will give you a great insight into the benefits and facilities available to our colleagues, and our fantastic working culture. Inclusion \& Accessibility At ONS we are always looking to attract the very best people from the widest possible talent pool, and we are proud to be an inclusive, equal opportunities employer. As a Disability Confident Leader we’re committed to ensuring that all candidates are treated fairly throughout the recruitment process. As part of our application process, you will be prompted to provide details of any reasonable adjustments to our recruitment process that you need. If you would like to discuss any reasonable adjustments before applying, please contact the recruitment team in the first instance. If you would like an accessible version of any of the attachments or recruitment documents below or linked to in this advert, please contact the recruitment team who will be happy to assist. Things you need to know --------------------------- ### Artificial intelligence Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.### Selection process details This vacancy is using Success Profiles , and will assess your Behaviours and Experience.Security Clearance For ONS the requirement for SC clearance is to have been present in the UK for 3 consecutive years immediately prior to applying and the department will consider eligibility by exception on a case-by-case basis. You will be asked to provide information regarding your UK residency during your application, and failure to provide this will result in your application being rejected. If you are unsure that you meet the eligibility above, please read the information available on Gov.uk on this link, or contact the recruitment email on the advert before applying to discuss, as failure to meet the residency requirements will result in your security clearance application being rejected and any offer of employment being withdrawn. At the point of SC application, you will need to provide or give access to the following evidence: Departmental or company records (personnel files, staff reports, sick leave reports and security records) UK criminal records covering both spent and unspent criminal records Your credit and financial history with a credit reference agency Security Services records Assessment Process Number of Stages: 2 Overall Structure: Stage 1: Application (2 steps) Stage 2: Interview (1 step) Application (2 steps): Application Step 1: Online Civil Service Numerical Test. Upon submission of Part 1 of your application form you will be sent an invitation to complete an online Civil Service Numerical test. There will be full instructions on how to complete the test including an opportunity to practice before undertaking the actual test. The test is not time limited. If you fail the test your application will not proceed to the next stage. Application Step 2: Submission of Job History and Personal Statement based on 3 questions. If you pass the online numerical test for this vacancy, you will be invited to complete the final step of your application, this is where you will be required to provide information such as your work history and personal statement. For your personal statement you are required to answer the questions below using up to 250 words on each answer. As these responses to the questions are scored, we would recommend that you give clear examples for each including the impact of your actions. In this role, we use the telephone to contact businesses. Can you describe a situation where you have used the telephone in a business/professional setting to answer a query and/or request information. Please include any specific skills or software you used. Describe your experience of working both independently and as part of a team. How would you prioritise and manage your workload to ensure you complete your work on time, without compromising on quality? In cases where there is a high number of applications the sift pass mark may be adjusted and candidates will be invited to interview in merit order, i.e. those scoring the highest. Interview (1 step): Should you be invited to interview, you will be assessed using various assessment techniques aligned to the new Civil Service Success Profiles, where you'll be assessed against all the behaviours outlined in the advert. Interviews will be conducted by Video Conference. Our main locations are Newport (South Wales) and Titchfield. All successful candidates will be placed on a reserve list for up to 12 months and we aim to onboard cohorts from this reserve list on a rolling monthly basis. The Sift will be conducted from: Monday 2nd March 2026 Interviews will be conducted from: Monday 16th March 2026 For the full terms and conditions of the post, please see attachment. Feedback will only be provided if you attend an interview or assessment.### Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check . See our vetting charter . People working with government assets must complete baseline personnel security standard (opens in new window) checks.### Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements ### Working for the Civil Service The Civil Service Code sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles . The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.### Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .Apply and further information --------------------------------- This vacancy is part of the Great Place to Work for Veterans initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.### Contact point for applicants #### Job contact : Name : Business Surveys Recruitment Email : Business.Surveys.Recruitment@ons.gov.uk #### Recruitment team * Email : recruitmentoperations@ons.gov.uk ### Further information If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact recruitment.complaints@ons.gov.uk. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission

Operations Administrator

Operations Administrator

Operations Administrator

Technical Operations Administrator

Junior Finance & Operations Administrator

Job Overview Application Deadline: 27 February 2026 Job Location: Stellenbosch, Western Cape Job Title: Junior Finance \& Operations Administrator Education Level: Diploma Job Level: Junior Minimum Experience: 1 - 3 Years ### Junior Finance \& Operations Administrator – Stellenbosch. Duties and Responsibilities: Xero processing across multiple entities Bank reconciliations, supplier allocations, and customer allocations (debtor \& creditor recons). Maintaining clean general ledgers and ensuring documentation is attached. Assisting with month-end close packs by ensuring all transactions are processed. Exposure to Cin7 (Cin7 usage may be limited initially and grow over time). Assisting with tax admin queries (information gathering, follow-ups). Supporting VAT and PAYE admin processes (collecting invoices, checking dates etc.). Tracking deadlines and outstanding items for the accounting team. Extensive prior tax knowledge not a prerequisite. Managing finance-related admin across companies. Keeping task lists, trackers, and follow-ups up to date (predominantly via internal stakeholders). Helping reduce friction for senior team members by taking ownership of admin tasks. Requirements: 1-2 years’ experience in a bookkeeping or finance admin role. Practical Xero experience (processing focused). Strong attention to detail and follow-through. Comfortable working across multiple entities and client files. Understanding of and exposure to inventory systems (Cin7 etc.) Experience in a professional services or SME environment. Basic understanding of South African tax concepts (VAT, PAYE, income tax). Experience supporting accountants or auditors.

Office & Operations Administrator

HR Operations Administrator (6 Months Contract/Secondment)

From $860,000/yr

About The Role You are a proactive and detail-oriented individual with some hands-on experience in HR processes and a strong interest in developing your career in HR operations. You understand the importance of accurate, timely service in creating a positive employee experience. This is an exciting time to join the team, as HR Operations undergoes transformation to modernise systems and enhance service delivery. You’re keen to build on your existing HR knowledge while gaining exposure to new tools, processes, and ways of working. You’re confident using digital tools to manage HR data and documentation, and you take pride in maintaining accuracy, confidentiality, and consistency. Known for your reliability and collaborative approach, you work well with others and contribute to a smooth, responsive HR service that supports both employees and managers. Key Accountabilities Supporting onboarding activities, including right to work checks, pre-employment screening, and induction coordination. Updating employee records in the HRIS, ensuring timely and accurate entry of basic changes. Delivering new hire inductions to ensure a positive onboarding experience. Providing timely and accurate data to support payroll processes (e.g., overtime, absence). Administering and tracking leave of absence requests (e.g., maternity, paternity) Responding to general HR queries related to policy/process/benefits or administrative requests from employees and managers with a focus on excellent service. Managing employment references and confirmations for current and former employees. Providing support to HR Operations Co-ordinators with employee lifecycle activities, including the preparation of standard contracts and processing routine job changes. Producing monthly HR reports to support business insights and compliance. Contributing to the continuous improvement of HR processes and documentation. Maintaining up-to-date HR process documentation. ### About You You are a proactive and detail-oriented individual with a strong interest in developing your career in HR operations. You thrive in a busy, fast-paced setting and are passionate about delivering accurate, efficient, and high-quality support to employees. You may have attained or be working towards a CIPD Level 3 qualification, or have gained experience through practical exposure to HR processes. You bring strong organisational skills, a collaborative mindset, and a commitment to service excellence. You’re comfortable using digital tools and systems to manage documentation and data, and you take pride in supporting HR processes that contribute to a positive employee experience. Minimum criteria Hands-on involvement in HR service delivery, with a focus on administrative and customer support, ideally in a HR shared services context Knowledge of core HR processes across the employee lifecycle. Familiarity with HRIS systems and data management practices. Strong administrative and organisational skills. High attention to detail and commitment to data accuracy. Ability to handle confidential information with discretion. Excellent communication skills, both written and verbal. Ability to manage multiple tasks and prioritise effectively in a fast-paced environment. Proficiency in Microsoft Office, particularly: Excel: data entry, formulas (IF, VLOOKUP), pivot tables, chart creation, conditional formatting Outlook: managing calendars, emails, and meeting coordination Word: including document formatting, mail merge etc. Knowledge of employment legislation and right to work requirements. Ability to meet deadlines and work independently or as part of a team. Enthusiasm for improving HR processes and documentation to enhance service delivery Desirable criteria CIPD Level 3 qualified, working towards, or practical experience. ### About The Company Motability Operations is a unique organisation, virtually one of a kind. We combine a strong sense of purpose with a real commercial edge to ensure we provide the best possible worry-free mobility solutions to over 860,000 customers and their families across the UK. Customers exchange their higher rate mobility allowance to lease a range of affordable vehicles (cars, wheelchair accessible vehicles, scooters, and powered wheelchairs) with insurance, maintenance and breakdown assistance included. We are the largest car fleet operator in the UK (purchasing around 10% of all the new cars sold in the UK) and work with a network of around 5,000 car dealers and all the major manufacturers. We pride ourselves on delivering outstanding customer service, achieving an independently verified customer satisfaction rating of 9.8 out of 10. Our values are at the heart of everything we do. They represent ambition, and we look for our people to live and breathe them every day: We find solutions We drive change We care We operate hybrid working across the organisation where we split our time between working on-site at our offices, and at home, remotely within the UK. We believe hybrid working achieves a good work/life balance for our colleagues, allowing us to connect with each other, collaborate on important work, and perform together to deliver for our customers. It allows us to have the flexibility to work remotely up to 2-days per week whilst also using the great office spaces we have available. As a Motability Operations team member, the benefits you can expect are: Competitive reward package including an annual discretionary bonus 15% non-contributory pension (9% non-contributory pension during probation period) 28 days annual leave with option to purchase and sell days Free fresh fruit and snacks in the office 1 day for volunteering Funded Private Medical Insurance cover Electric/Hybrid Car Salary Sacrifice Scheme and Cycle to Work Scheme Life assurance at 4 times your basic salary to give you a peace of mind that your loved ones will receive some financial help Funded health screening for over 50s Voluntary benefits: charitable giving, critical illness insurance, dental insurance, health and cancer screenings for you and your partner, discounted gym memberships and season ticket loans Employee Discount Scheme with an app to save on the go Free access to healthcare apps such as Peppy, Unmind, Aviva Digital GP and volunteering app on Hand for all employees Generous family leave policies At Motability Operations, we believe in building a diverse workforce, where our people are empowered to attend work as their true selves, and we encourage people from all backgrounds to apply. We want to sustain a culture that nurtures, where employees are free to flourish and where they’re rewarded equally, regardless of race, nationality or ethnic origin, sexual orientation, age, disability, or gender. We pride ourselves on being an inclusive employer and as such, all our offices provide first rate disability access. With our hybrid working environment, we do our best to accommodate part-time and flexible working requests where possible, building on our culture of trust, empowerment, and flexibility.

Office & Operations Administrator

Operations Administrator - 1st shift - Seasonal

Operations Administrator

Operations Administrator

Senior Legal Operations Administrator

Multi-State | Corporate Legal \& Finance Support About Us At Swickard Automotive Group, we’re a hospitality company that happens to sell cars. With operations across the West Coast, Alaska, and Hawaii, we focus on building systems that scale integrity, consistency, and care—for our guests and for our people. Our legal and finance teams play a critical role in protecting the business, enabling growth, and supporting leaders with clarity and confidence. We believe hospitality starts internally, and strong operations make that possible. Position Summary The Senior Manager of Legal Operations serves as the operational leader of Swickard’s legal department, providing comprehensive management of litigation, outside counsel relationships, and legal support staff across our locations in six states. This role requires a proactive, highly organized professional who can autonomously manage complex legal matters, implement efficient legal operations systems, and lead the legal team with strategic thinking and strong decision-making. In addition, this position provides targeted Chief of Staff support to the CFO, supporting key projects and initiatives that intersect legal, finance, and enterprise operations. Key Responsibilities ------------------------ ### Legal Operations \& Litigation Management Oversee and manage all active litigation matters across Swickard’s multi-state operations Maintain comprehensive litigation tracking systems, timelines, and documentation Ensure timely resolution of matters while proactively managing risk exposure Coordinate responses to subpoenas, discovery requests, regulatory inquiries, and compliance matters across CA, NV, OR, WA, HI, and AK Conduct legal research, draft correspondence, prepare legal documents, and coordinate filings as needed ### Outside Counsel \& Budget Management Serve as the primary liaison with outside counsel firms Manage relationships, coordinate legal strategies, and negotiate fee arrangements Monitor legal budgets and ensure cost-effective delivery of legal services Develop and maintain the outside counsel panel, evaluating firm performance and service consistency ### Team Leadership \& Internal Collaboration Lead legal support staff, including paralegals and legal assistants Provide direction, training, performance management, and professional development Collaborate proactively with HR, dealership leadership, OEM partners, finance, operations, and other departments Identify emerging legal issues and develop business-aligned legal strategies ### Risk, Reporting \& Governance Proactively identify legal risks across the organization and escalate appropriately Recommend practical, business-focused solutions Create and deliver litigation status reports, budget updates, and risk assessments to executive leadership Establish and enforce legal department policies, procedures, and best practices ### CFO Support \& Special Projects Provide direct support to the CFO on projects intersecting legal and finance Support contract management, vendor negotiations, and compliance matters Develop meeting agendas, capture detailed minutes, and drive action-item accountability Prepare briefing materials, executive summaries, and decision documents Lead special projects requiring legal expertise or cross-functional coordination Support ad hoc CFO requests involving research, analysis, or project coordination Qualifications ------------------ ### Education \& Experience Bachelor’s degree required Paralegal Certificate strongly preferred 7+ years of progressive legal experience At least 4 years in litigation management or legal operations 3+ years managing teams or leading legal departments/functions ### Skills \& Capabilities Demonstrated success managing multiple complex litigation matters with competing deadlines Exceptional organizational and project management skills Proven ability to implement systems and drive process improvements Strong business acumen with the ability to balance legal requirements and operational realities Excellent written and verbal communication skills with executive presence Ability to clearly communicate complex legal matters to non-legal audiences Proficiency with legal matter management systems, e-discovery platforms, and Microsoft Office Suite Ability to work autonomously, make sound decisions under pressure, and drive results ### Preferred Experience Multi-state or multi-location legal experience Experience managing outside counsel relationships and legal budgets * Automotive, retail, hospitality, or franchise industry experience a plus Success Profile ------------------- This role is ideal for a senior paralegal or legal operations professional who thrives on high-volume litigation management, enjoys building systems and leading teams, and wants to be the operational backbone of a legal department. Success requires strong attention to detail combined with strategic thinking, the confidence to manage difficult situations and demanding outside counsel, and the judgment to know when to escalate and when to resolve independently. The ideal candidate brings both “get it done” execution skills and the leadership presence to represent the legal function across the organization. ### Why This Role Matters This role is the operational engine of the legal function—balancing risk, execution, leadership, and partnership with finance. If you like ownership, structure, and impact, this role delivers all three.

Office and Operations Administrator

Office and Operations Administrator We are recruiting an Office and Operations Administrator for our client in Cape Town, Western Cape. The company is a growing metering services business in the utilities and property sector. This office-based role reports to the Operations Manager/Director and is key to ensuring smooth administrative and operational functions. The successful candidate will provide end-to-end support, including accurate documentation, job coordination, and client communication. Minimum Requirements: Matric (Grade 12). Advantageous: Relevant administration or bookkeeping qualification. Minimum of 2 years’ experience in an office administration role. Experience within a technical, utilities, construction, or service-based environment is preferred. Strong proficiency in Microsoft Excel and Word. Basic invoicing and document management experience. Roles and Responsibilities: Act as the first point of contact for clients, property managers, and body corporates. Log service requests, queries, and complaints accurately. Provide clients with regular job status updates and coordinate access arrangements. Log, schedule, and track all installation, replacement, and call-out jobs. Coordinate daily work schedules for electricians and plumbers. Maintain accurate job status trackers, including pending, in-progress, completed, and invoiced jobs. Capture, file, and maintain job cards, installation reports, and commissioning documentation. Ensure all records, including meter serial numbers, installation dates, client details, site photos, and sign-offs, are complete and audit-ready. Prepare comprehensive job packs for invoicing, including completed job cards, meter numbers, and approvals. Assist the finance department with the accurate and timeous raising of invoices. Track completed jobs against invoiced jobs and follow up on any discrepancies. Capture supplier invoices, delivery notes, and expense claims where required. Maintain records of meter stock, seals, and installation materials. Log stock issued to technicians and reconcile returned items. Flag low stock levels or stock discrepancies to management. Maintain operational trackers and compile daily, weekly, and monthly reports. Track technician productivity, job turnaround times, and repeat call-outs. Provide operational data, summaries, and insights to management. Manage emails, telephone calls, and filing systems. Assist with onboarding documentation for employees and contractors. Support compliance documentation, including licenses, registrations, and safety files. Closing Date Submissions for this vacancy will close on 27 January 2026, however, you will still have the opportunity to submit your CV for this position until 18 February 2026. Please Note Thank you for submitting your CV to Marvel Placement Consultants. We value your submission and endeavour to respond to each applicant. Should your application be successful, we will be in contact with you. If you do not hear from us within two weeks of application, please consider your application unsuccessful. We are, however, recruitment specialists and will keep your details on our database for possible future opportunities. PoPI Act Compliance: Marvel Placement Consultants adheres to the Protection of Personal Information Act, 2013 (Act No. 4 of 2013). Section 9 of PoPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive.”* For more information please contact:Consultant ZS

Part Time Operations Administrator (12 months)

Operations Administrator

Associate Operations Administrator

About the opportunity: SWCA Environmental Consultants is seeking a dynamic Administrator (HR Title \= Associate Operations Administrator) to support our Denver, CO office. Our office offers a unique culture and work environment, and our teams specialize in Cultural and Natural Resources and Engineering. This is a full-time, hourly position with benefits, based in Denver, CO. The ideal candidate will demonstrate strong people management, time management, and customer service skills to excel in this role. Reporting to the Senior Administrative Manager, North Region, you may eventually assume direct leadership of administrative staff, while also providing indirect support to field and office teams. Key responsibilities include supporting safety initiatives, coordinating logistics, providing employee support, managing real property and equipment, reconciling expenses, and overseeing vendor relationships. SWCA Environmental Consultants is a 100% employee-owned company, and we offer highly competitive pay rates based on individual qualifications and experience. We offer an excellent benefits package, including an employee stock ownership retirement plan (ESOP). Application deadline: Our team will begin reviewing applications immediately, and interviews will be scheduled with qualified candidates on a rolling basis. The application process will remain open until we have received a robust pool of qualified candidates. Once we have identified suitable individuals, we may close the application process without prior notice. We appreciate the time and effort invested by all applicants and will carefully consider each submission. Our Vision (the North Star): Help drive SWCA to be the best workplace and industry leader in sustainability, bringing sound science and creative solutions to global environmental challenges while maintaining a dedication to employee-ownership. Core Values: We are #OneSWCA and collaborate across all our offices, programs, and disciplines. We are #AlwaysLearning, we #NeverSettle and we #GiveBack. We are 100% employee-owned, and we build our success together. It is imperative for the successful candidate to fit SWCA's unique culture. Do you appreciate sustainability and environmental awareness? Is giving back to your community a priority? SWCA is a team of scientists, planners, technical experts, and corporate services professionals that are committed to our culture. Purpose: Our company's purpose is to preserve natural and cultural resources for tomorrow while enabling projects that benefit people today. You are invited to be a part of our success story. What you will accomplish: Provide advanced administrative and logistics support to the local office. Collaborate with other offices in the Subregion to provide optimal support to staff. Act as the local Office Safety Representative (OSR) and ensure safety compliance. Reconcile lodging, rental vehicles, and office invoices -including internet and utilities. Maintain records and practices to support project budgets and office operations. Manage current administrative processes and identify and implement new processes where needed. Work with People Services and Payroll to support employee changes and exits as needed to support supervisors in the Subregion. Complete the new hire onboarding processes and liaise with the Talent Acquisition team to ensure smooth onboarding practices. Collaborate regularly with SWCA’s corporate departments (HR, Payroll, IT, Marketing, Safety, and Accounting) to ensure the accuracy and timely processing of various tasks and initiatives. Oversee and coordinate asset management activities, including tracking, documentation, and maintenance of owned and rented vehicles, field equipment, computers and peripherals, etc. Partner with our Technology Team to support ongoing employee software and hardware equipment needs. Coordinate and oversee meetings and events in the Denver Fort Collins office, to include volunteer outreach, ESOP, holiday celebrations, and other employee engagement activities. Arrange travel for senior management, facilitate scheduling of shared spaces. Communicate proactively and as directed by the Vice President and Directors to ensure alignment and support for subregional objectives. Oversee the physical office locations in the subregion and communications with our landlords and service providers (e.g., janitorial, parking, etc.) to ensure office spaces meet working environment standards. Provide additional support as needed to ensure seamless office operations and assist staff with evolving needs. Experience and qualifications for success: Requirements High School Diploma or equivalent Three (3) years of previous experience in a similar role, including direct supervision of team members required. Strong computer skills with demonstrated proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams required. Preferred experience with the following software: Deltek Vision and SharePoint. The nature of this position is such that it is not a role that provides remote work options. Interested candidates should be willing and able to be at the designated office regularly. This role may include regular travel to sub-regional offices, not to exceed 10% of the overall time (only if they supervise staff in the subregion) Knowledge, Skills, and Abilities Outstanding, service-oriented people skills. Demonstrated experience using independent decision-making and business judgement. Excellent written and verbal communication, with the ability to represent the company externally and internally positively and professionally. Ability to work independently, be proactive, solve problems, and take initiative; but also, be highly collaborative and team-oriented. Willingness to jump into various types of tasks and learn new things to support our team as needs arise. SWCA Environmental Consultants is a growing employee-owned firm, providing a full spectrum of environmental services. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record’s Top 200 Environmental Firms. If you would like to contact SWCA regarding the accessibility of our website or need assistance completing the online application process due to a disability, please email accommodations@swca.com or call 480-581-5378. This contact information is for disability accommodation requests only. All other inquiries will not receive a response. SWCA is committed to salary equity and salary transparency for all its employees. In alignment with this commitment, SWCA posts good-faith pay ranges on all its advertised job postings to promote pay equity and transparency. An employee in this Denver, CO office - based position can expect an hourly rate from $26.96/hr – $33.71/hr. Actual pay within this range may depend on experience, qualifications, geographic location, client requirements where applicable, and other factors permitted by law. Regular-status employees are also eligible for performance bonuses. Candidates are also encouraged to consider SWCA’s Total Rewards package, which includes a competitive benefits package (Benefits + Wellness | SWCA), forward-thinking workplace flexibility, outstanding corporate culture, award-winning career development, and more. EOE - women, minorities, individuals with disabilities, and veterans are encouraged to apply. At SWCA Environmental Consultants, we celebrate diversity and are committed to creating an inclusive work environment. We strongly encourage candidates from all backgrounds, including those with diverse experiences and veterans, to apply. We believe that a diverse and inclusive workforce enhances creativity, innovation, and overall organizational success. SWCA continues to invest deeply in career development programs, delivering our award-winning Career Landscape support resources to accelerate the growth of our staff. We recognize the valuable skills and experiences our internal team members bring to SWCA’s continued success. Qualified internal candidates are encouraged to apply and will be seriously considered for this position. We believe in promoting from within, where possible, providing our existing employees with compelling opportunities to advance their careers. #ind-swca #LI-CR1*

Kafka Operations Administrator

$110,000 - $140,000/yr

Must Have Technical/Functional Skills Production-grade Apache Kafka operations experience, managing, maintaining and upgrading Kafka clusters in production environments with a focus on high availability, disaster recovery, fail-over and overall reliability Proficiency in installing and configuring monitoring systems using Grafana (building dashboards), Prometheus, Splunk , JMX metrics. Automation and orchestration experience: Terraform , Ansible, Helm, Kubernetes (EKS/AKS/GKE). Strong Linux system administration experience, including troubleshooting, automation and scripting for efficient infrastructure management. Experience in Production Support (ITIL processes followed) and participating in 24x7 on-call rotations , documenting incidents/postmortems. Experience in supporting JVM tuning, GC Analysis, network and disk I/O diagnostics Experience in TCP/IP, routing, switching and firewall configurations relevant to Kafka operations Good to Have: Deep Kafka performance tuning and capacity planning experience Knowledge of message delivery semantics and guarantees (at-least-once, exactly-once) Cloud-native security/compliance experience (IAM, VPC, KMS, Security Groups) Certifications: Confluent Certified Administrator, AWS/Azure/GCP certifications Experience with Apache Kafka in KRaft mode, including set up, configuration, troubleshooting and cluster management Containerization and Container Orchestration Tools experience: Docker, Kubernetes Experience with CI/CD pipelines and Git-based workflows Experience building custom Kafka connect libraries and understanding of data serialization formats (eg: Avro, JSON) Knowledge of networking concepts across on-prem VMs and cloud environments, ensuring seamless integration and communication between services. Strong understanding of topic management and security best practices for streaming platforms: TLS, ACLs, RBAC, encryption at rest/in transit Kafka ecosystem tooling experience: Kafka Connect, Schema Registry Role and Responsibilities Deploy, configure and manage Kafka clusters and related services to meet SLA requirement Participate in 24x7 on-call rotation to respond to incidents, alerts, and escalations Triage, diagnose, and remediate production incidents; coordinate with stakeholders, developers and infrastructure teams Implement automation for provisioning, scaling, server/data backups, and disaster recovery Maintain monitoring, alerting thresholds, dashboards, and Kafka ecosystem health Harden Kafka deployments: configure TLS, ACLs, RBAC, encryption, and vulnerability remediation Perform routine maintenance: Kafka ecosystem upgrades (controllers, brokers, connect, and schema registry), rolling restarts, etc. Create and maintain runbooks, runbook automation, and post-incident reports Optimize performance and resource utilization; benchmark and tune clusters Support Kafka Connect/Schema Registry service and troubleshoot connector issues * Contribute to CI/CD pipeline improvements for infrastructure and deployment automation Base Salary Range : $110,000 to $140,000 Per Annum TCS Employee Benefits Summary: Discretionary Annual Incentive. Comprehensive Medical Coverage: Medical \& Health, Dental \& Vision, Disability Planning \& Insurance, Pet Insurance Plans. Family Support: Maternal \& Parental Leaves. Insurance Options: Auto \& Home Insurance, Identity Theft Protection. Convenience \& Professional Growth: Commuter Benefits \& Certification \& Training Reimbursement. Time Off: Vacation, Time Off, Sick Leave \& Holidays. Legal \& Financial Assistance: Legal Assistance, 401K Plan, Performance Bonus, College Fund, Student Loan Refinancing. #LI-SV2 #LI-KUMARAN Location Seattle, WA Job Function TECHNOLOGY Role Senior Engineer Job Id 393248 Desired Skills Kafka Salary Range $110,000-$140,000 a year Desired Candidate Profile Qualifications : BACHELOR OF COMPUTER SCIENCE

E-commerce & Operations Administrator

Operations Administrator

From $12,000/yr

Driven by the passion to improve quality of people’s lives, WSA continues to grow as a market leader in the hearing aid industry. With our commitment to increase penetration in an underserved hearing care market, we want to accelerate our business transformation in order to reach more people, more effectively. As an Operations Administrator you will work as part of a team to service our customers. #### What you will do Place new orders Place repairs Process credit returns Process the replacement of faulty hearing aid and accessory devices #### What you bring Experience Working to KPI's Microsoft Office ERP Systems CRM systems Personal competencies High attention to detail Ability to wok as part of a team as well as independently Communication skills #### Who we are At WSA, we provide innovative hearing aids and hearing health services. Together with our 12,000 colleagues in 130 countries, we invite you to help unlock human potential by bringing back hearing for millions of people around the world. With us, you will become part of a truly global company where we care for one another, welcome diversity and celebrate our successes. Sounds wonderful? We can't wait to hear from you. WSA is an equal-opportunity employer and committed to creating an inclusive employee experience for all. Regardless of race, color, religion, national origin, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, medical condition, ancestry, disability, military or veteran status we firmly believe that our work is at its best when everyone feels free to be their most authentic self.*

Operations Administrator

Innovata Pharmaceuticals (Pty) Ltd is looking for an Operations Administrator to join our team. This position is based in Ormonde, Johannesburg. A proudly South African company, Innovata is a level 1 BBBEE company that manufactures a range of carefully selected essential medicines covering all major therapeutic classes. Since our inception in 2000, Innovata has established a noteworthy relationship with the Public Health Sector where we hold numerous national tenders. Not only are we committed to delivering cost-effective products timeously; our team remains committed to forging long-term relationships with customers, business partners, suppliers and employees alike. Driven by our mission to be the benchmark for excellence in healthcare, the credibility we have attained in the Public Health Sector, Innovata is well poised and eager to extend our footprint into the South African Private Health sector. Job Overview: Purpose of the job: Supports day to day operational functions within a pharmaceutical environment. This role ensures compliance with regulatory standards, maintains accurate documentation, coordinates cross functional activities, and assists in streamlining operational processes efficiently. Key Responsibilities: Purchasing Prepare purchase orders and send copies to suppliers and to departments originating requests. Facilitate the import/export of goods by arranging transportation, preparing documentation, and tracking shipments. Check shipments when they arrive to ensure that orders are filled correctly and that goods meet specifications. Identify and report inefficiencies. Administration Respond to customer and supplier inquiries about order status, changes, or cancellations. Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems. Prepare, maintain, and review purchasing files, reports, and price lists. Track the status of requisitions, contracts, and orders and escalate risks or delays where necessary. Prepare daily weekly and monthly reports for management as required. Support internal and external audits. Serve as a crucial point of communication between the departments for cross-functional coordination. Organise meetings, minute‑taking, action tracking, and follow‑up. Inventory Monitoring current inventory, ordering supplies, and scheduling deliveries to ensure that the company has enough necessary materials or equipment. Perform buying duties when necessary. Track orders and ensure timely delivery. Follow up with suppliers, as needed, to confirm or change orders. Liaise with relevant staff to ensure all products arrive in good condition. Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes. Maintain knowledge of all organisational and governmental rules and regulations affecting purchases and communicate this to colleagues and vendors. Partake in stock take as and when required. Production/Receiving GRV goods and ensure system is up to date with recorded stock. Manufacturing of goods in Pastel system. Run reports on stock holding and check accuracy of respective warehouses. Ensure system entries is up to date and accurate with BOMS and manufacturing process. Desired skills, experience and qualifications: Diploma or Degree in Operations Management, Supply Chain, Business Administration, or related field. 2–4 years’ experience in administrative or operational roles. Strong organisational and administrative skills. Excellent diligence and accuracy. Proficiency in MS Office suite and SAGE. Effective communication skills, both written and verbal. Ability to prioritise, multitask and work independently. Must be able to work under pressure. Accountability and dependability. Demonstrate versatility, grasp \& learn new concepts, developments \& technologies quickly. Adapt into a culturally diverse work environment. Duration: Permanent Closing date for Application: 09 February 2026 Location: Ormonde, Johannesburg If you are a highly motivated individual, please apply with your resume and cover letter to Deloshine.k@innovata.co.za We look forward to hearing from you! Innovata Pharmaceuticals (Pty) Ltd www.innovata.co.za Innovata Pharmaceuticals (Pty) Ltd are committed to protecting your privacy and is an equal opportunity organization that prides itself on its diverse teams. If you have not heard from us within one month of your application, please regard your application as having been unsuccessful.*

Operations Administrator

Operations Administrator (RN) Duke Regional Hospital

At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together. About Duke Regional Hospital Pursue your passion for caring with Duke Regional Hospital in Durham, North Carolina. With 388 beds it is the second largest of Duke Health's four hospitals and offers a comprehensive range ofmedical, surgical, and diagnostic services, including orthopedics, weight-loss surgery, women's services, and heart and vascular services. Duke Nursing Highlights: Duke University Health System is designated as a Magnet organization Nurses from each hospital are consistently recognized each year as North Carolina's Great 100 Nurses. Duke University Health System was awarded the American Board of Nursing Specialties Award for Nursing Certification Advocacy for being strong advocates of specialty nursing certification. Duke University Health System has 6000 + registered nurses Quality of Life: Living in the Triangle! Relocation Assistance (based on eligibility) ### Occ Summary The Operations Administrator provides on-site operational leadership on a 24-hour basis (including weekends and holidays). This position will have the authority to act on behalf of hospital leadership. The Operations Administrator must act independently to provide crisis management, interpret policy, make timely decisions that directly impact patient care, ensure timely and effective communication and collaboration among departments, and provide operational oversight throughout the Hospital. This position is the administrative liaison to patients, families, health system employees and external customers. ### Work Schedule: 36 hours per week, 3-12 hour shifts, Weekend night (8p-8a) shift position ### Work Performed 1. Demonstrate judgment and self-sufficiency in effective problem solving while serving as the administrative and operational resource for the hospital. - Intervene in situations involving patients, visitors, hospital staff and other external customers. - Coordinate operations and personnel activities to meet CSU/Departmental, Hospital and Health System objectives related to the provision of services within designated areas. - Maintain interface with departmental personnel to ensure there is adequate space and facilities for patient care and coordination of facilities. - Oversee patient care flow while redirecting and allocating resources. -Determine necessary space, equipment, supplies and support systems to ensure effective functioning of unit/department. - Investigate patient/visitor concerns and implements appropriate courses of action. - Take corrective action in situations requiring immediate intervention, including interpretation and administration of hospital policy and work rules. - Intervene and problem solves for inter-/intra-departmental issues. Facilitate interdepartmental communication, negotiation and decision- making. - Obtain adequate facts and evaluates data to identify and intervene in actual and/or potential safety and risk management issues. - Communicate pertinent information (verbal and/or electronic) in a timely manner to hospital administration and department leadership. - Document pertinent information, actions and decisions and communicates to appropriate leadership. - Communicate issues identified by front line staff to appropriate administrative team related to new administrative or departmental initiatives. 2. Support clinical, operational and facility services throughout the entire Hospital on a 24-hour basis. - Collaborate with clinical and support staff to foster delivery of quality care - Coordinate triage activities, as needed, through communication with the Emergency Department, Bed Control and Chief Medical Officer - Assist staff in identifying clinical experts for specific patient population concerns. - Attend Code Five events and participates as needed; provide feedback for staff and completes QA report. - Assist Patient Access Services in coordinating patient placement. - Maintain visibility with hospital staff through rounds. - Assist in evaluating and reassigning staff during crisis situations. - Serve as Notary Public for assistance with advance directives (healthcare power of attorney and living will). - Participate in JCAHO activities. - Coach staff in problem solving, effective communication strategies, conflict resolution and career path opportunities. 3. Provide on-site management/leadership of crisis situations to prevent or minimize disruption of services. - Optimize resources to maintain facility operations. - Monitor emergency action procedures and coordinate activities related to patient/staff evacuation as needed. - Function as on-site coordinator for internal/external disasters or other major events. - Assist with the initiation of the severe weather policy in conjunction with the leadershp team - Authorizefinancial assistance up to $100.00 for patient satisfiers and operational situations. - Determine when AOC is notified for second level intervention. Perform other related duties incidental to the work described herein. ### Knowledge, Skillsand Abilities N/A ### Level Characteristics N/A ### Minimum Qualifications ### Education Bachelor's degree in Nursing (BSN) is required. Master's degree is strongly preferred. ### Experience Work requires a minimum of five years of relevant experience of which two of the years must be clinical. ### Degrees, Licensures, Certifications Current or compact RN licensure in the state of North Carolina required. BLS required. Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values. Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Commercial Operations Administrator

Workplace Operations Administrator

Customer Operations Administrator

Operations Administrator - McKinsey Institute for Economic Mobility

Operations Administrator (m/w/d)

Kitchen Operations Administrator

Job Description: Kitchen Operations Administrator Location: The Ranch at Rock Creek, Philipsburg, MT Classification: Full-Time, Exempt Reports to: Executive Chef Position Summary The Kitchen Operations Administrator is responsible for the systematic management of the culinary department's administrative, logistical, and financial functions. This role ensures that all back-of-house operations meet Forbes Five-Star standards through rigorous inventory control, vendor management, and digital record-keeping. The successful candidate will facilitate seamless communication between the culinary team and the resort’s administrative departments, ensuring operational excellence in a remote, high-luxury environment. Primary Responsibilities Internal Partnerships and Strategic Setup Work closely with the Purchasing Manager and Accounting Department to facilitate the setup of new vendor accounts and ensure all culinary contracts are established and maintained according to resort policy. Collaborate with Accounting to ensure financial workflows are streamlined and that all departmental spending aligns with established fiscal controls. Serve as the primary lead for BOH recruitment by conducting initial screenings and coordinating interview schedules to ensure a professional candidate experience that aligns with Forbes Five-Star standards. Act as the departmental conduit for HR and Accounting; manage the timely submission and communication of new hires. Procurement and Inventory Management Execute and oversee all procurement activities for food, beverage, and kitchen supplies via integrated digital platforms. Maintain real-time accuracy of the inventory database, conducting regular audits to reconcile physical stock with digital records. Manage high-value receiving processes, ensuring all deliveries meet the quality specifications required for a luxury resort. Coordinate complex logistics and delivery schedules necessitated by the resort's remote location, ensuring a consistent supply of artisanal and specialty goods. Financial Administration and Reporting Monitor and report on daily food and labor costs to ensure alignment with budgetary targets. Maintain and update recipe costing data to reflect current market fluctuations and vendor pricing. Process all culinary department invoices, ensuring accurate coding and timely submission to the accounting department via digital workflows. Analyze waste logs and production data to identify opportunities for cost savings and efficiency improvements. Compliance and Operational Documentation Administer all departmental health and safety documentation, including digital HACCP logs and sanitation records. Maintain a comprehensive digital archive of staff certifications and training records to ensure 100% compliance with state and luxury standards. Facilitate the documentation and distribution of seasonal menu changes and Standard Operating Procedures (SOPs) across all dining venues including Granite Lodge and the Blue Canteen. Monitor automated temperature sensors and safety equipment logs to ensure a secure working environment. Professional Qualifications Bachelor’s degree in Hospitality Management, Business Administration, or a related field is preferred. Minimum of 3 years of administrative or management experience within a luxury culinary environment (Forbes Five-Star, AAA Five-Diamond, or Relais \& Châteaux preferred). Advanced proficiency in cloud-based hospitality management software, ERP systems, and Point of Sale (POS) integrations. Exceptional organizational skills, data-driven decision-making, and the ability to maintain professional communication under the pressures of a high-volume resort environment. Physical and Environmental Requirements Ability to work effectively in both a professional office setting and an active commercial kitchen environment. Ability to traverse a large, multi-venue resort property in varying mountain weather conditions. * Ability to remain stationary for extended periods of data analysis as well as stand and move for the duration of physical inventory audits. Disclaimer: The Ranch at Rock Creek is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. This job description is intended to convey information essential to understanding the scope of the position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position. Management may assign or reassign duties and responsibilities to this job at any time.

Operations Administrator

Are you looking for an engaging role with purpose? Are you a detailed \& dedicated administrator with a passion for health \& happiness? At Viridian Nutrition, we help people to better health with effective, ethical and pure supplements and we’re looking for an Administrator to join our Operations Team on our mission. Viridian Nutrition is the leading brand of ethical vitamins. “What is an ethical vitamin?” we hear you say! In a nutshell, it means we care deeply about everything we do. From the seed to the recycling bank, we focus on minimising our footprint on the earth. Since 1999, we’ve been creating the purest, kindest health supplements, always with a healthy attitude. The Administrator will provide support to the Operations Function by ensuring the efficient coordination of purchasing \& stock control, contractor liaison, and operational reporting activities. The role is responsible for maintaining accurate system data, supporting effective inventory management, and contributing to continuous operational efficiency through proactive supplier management, KPI reporting, and cross-functional collaboration. The Operations Administrator will play a key role in enabling smooth day-to-day warehouse operations while also supporting wider departmental objectives and compliance requirements. Core hours will be Monday to Friday 8am to 4.30pm. Some of the key responsibilities include: Place and manage purchase orders via the ERP system using forward planning, ensuring orders are reviewed and amended as necessary. Manage stock, non-stock, free-issued goods, consumables, and raw materials held on-site and at supplier locations. Maintain accuracy of operational data within the ERP system, including supplier details, pricing, products, and staffing data. Proactively communicate delivery schedules and arrival details to Warehouse Management. Verify goods received against relevant documentation, ensuring accuracy of quantity, batch numbers, and expiry dates. Review supplier pricing and negotiate where appropriate, particularly for packaging and consumables. Administer the returns process, including booking in returns and supporting investigations where required. Conduct daily stock checks and investigations and actively participate in annual stock takes. Act as a key contact for warehouse-related queries, including supplier bookings and general supplier inquiries. Enter and maintain accurate data for reporting against operational performance measures. Analyse data using Excel and produce accurate daily, weekly, and monthly operational reports for the Operations Director. Support food safety and quality requirements, including involvement in the BRC Quality Management System, supplier documentation, and non-conformance management. Act as the point of contact for building maintenance and facilities, arranging contractor attendance as required and additionally, manage the preventative maintenance schedule, calling on maintenance and external contractors/suppliers to achieve this. If you understand how to organise information, communicate well with different people internally and externally and are excited to learn about Operations within an exciting, fast moving company please send us your CV with a cover letter to lillian@viridian-nutrition.com Benefits Include competitive salary discretionary bonus workplace pension staff discounts gym membership contribution share of weekly fruit and veg delivery private medical after 6 month probation Job Types: Full-time, Permanent Pay: £27,007.50 per year Benefits: Company pension Cycle to work scheme Gym membership On-site parking Private medical insurance Experience: Microsoft Office: 2 years (required) * Office: 2 years (preferred) Work Location: In person

Operations Administrator

Sales Support & Operations Administrator- Landscape

Operations Administrator

Operations Administrator

About Us Established in 2000, Express Solicitors is an award-winning law firm that deals with personal injury and clinical negligence claims. Based in Manchester, we serve clients nationwide and are currently ranked 64 out of more than 10,000 law firms. We have a 5-star rating on Trustpilot from over 8,000 reviews, which coming from our clients means a lot to us. We are proud of the work we do helping injured people, and this is the core of our business. The Role Express Solicitors is currently looking to appoint an Operations Administrator to assist the Operations Team and offer general support to the organisation. The main elements of the role will be to complete routine centralised processes including mailshots, administration of insurance policies related to personal injury claims, document template maintenance and assistance with reporting and management information requirements of the firm. Additionally, the role will encompass aiding the Operations Team in respect of contracts, subscriptions, and periodic compliance processes. Support may also occasionally be required by the other members of the senior management team. An opportunity for a rewarding career exists for the right candidate and training and guidance will be given. Responsibilities Administration of the various insurance schemes operated by the firm. Creation and maintenance of user profiles within the Proclaim case management system and maintenance of associated records. Creation and maintenance of legal template documents used on the Proclaim case management system. Management of routine, periodic and ad hoc mailshots and e-shots. Administration of company documentation including version control and compliance. Providing administrative assistance with the maintenance of contracts etc in the correct filing systems and ensuring diaries for renewal and termination dates are maintained. Assistance with regulatory processes e.g. annual renewal of Solicitors Regulation Authority authorisation. Assistance with the correct implementation of regulatory requirements. Various ad hoc duties commensurate with the role. Person Specification Essential Experience of working in an administrative/clerical role. Good knowledge of Microsoft Office software including a good working knowledge of Microsoft Excel. Excellent literacy and numeracy skills. Excellent attention to detail. Strong communication skills. Excellent organisation and time management skills. A positive attitude and ambition to succeed. Preferred An understanding of the legal industry and personal injury claims Experience of producing reporting data. Experience of working in a professional or service industry. Experience of working within a regulated environment. Salary \& Hours Salary up to £27,000, dependent on experience Our standard working hours are 8:30am to 5:30pm Monday-Thursday and 8:30am to 5pm Friday. BenefitsHybrid Working 3/2 hybrid working pattern after probation.23 Days Holiday Rising to 26 days, plus bank/public holidays.Extra Holidays 3 holiday buy backs and an extra day for your birthday after service length requirement.Looking After Your Health Private medical insurance available after 2 years’ service, annual flu jab and Employee Assistance Programme.Looking After Your Well-being 24/7 onsite Gym, Netball/Football team, 10km Manchester team and more.Work Life / Balance Active social committee with generous departmental and firm-wide social budget.

Operations Administrator

Change the way you think about energy. Our energy, where we source it and how we use it, is evolving. Our mission is to empower homeowners, architects, and businesses with the knowledge and technology to harness their own sustainable energy and help safeguard the planet. We believe our built environment should be designed for optimal efficiency, health, and comfort. Whether our customers need a single product or the ultimate Passivhaus, their system needs to be well thought out and designed correctly. We adopt a full-circle approach to provide better performing buildings from a carbon, cost, and comfort perspective to get you the right outcome. Our specialist products and services include renewables such as solar panels and heat pumps, and energy efficient upgrades such as triple-glazed windows and doors, mechanical ventilation with heat recovery (MVHR) systems, and insulation and airtightness products. We are growing fast so this is a fantastic opportunity to grow with us! The role requires an organised and self-motivated approach. It will include day to day administration to support the Service and Maintenance Team in delivering services for a range of renewable and energy efficient products. Day to day responsibilities will include service administration, scheduling jobs, assisting customers and liaising with engineers. We’re looking for a candidate with high levels of accuracy and attention to detail who is able to manage multiple tasks and deadlines simultaneously. Whilst a background in renewable technologies is beneficial it is not essential. What you can do for us: Answering customer calls and responding to emails promptly to assist with any queries an ensure excellent service delivery. Scheduling and logging jobs for the Service and Maintenance Engineers. Maintain the CRM system with correct data entries. Assist with escalated customer queries, incident reports and legal issues, through to resolution. Supporting the Service and Maintenance Team to assist with meeting KPIs. Support with inventory levels and liaise with suppliers to replenish stock as needed. Contributes to a safe and healthy working environment for all employees, complying with organisation health and safety policies in accordance with current legislation. Build relationships with internal and external stakeholders ensuring effective communication and information sharing delivering excellent customer service, internally and externally. Maintaining general office files, including job files, vendor files, and other files related to the Service and Maintenance Team. Performing other relevant duties when needed. You’ll need: Strong customer service and administration experience. Positive attitude and great problem-solving skills. Extensive experience with Microsoft 365 packages 5 GCSE’s grades A-C or equivalent Experience of renewable energy technologies is desirable although not essential. What we can do for you: 25 days holiday plus bank holidays (3 days required for Christmas shutdown) Company sick pay Private Medical Insurance Family supportive policies, with enhanced maternity and paternity leave available. Generous pension scheme Life Assurance Sustainable options including cycle to work and eco car scheme We care about your wellbeing and offer support through health and wellbeing programmes Employee discounts * Refer a friend scheme At 21° we are building a diverse and inclusive team, our staff are at the core of what we do and we nurture and encourage our staff to maximise their potential. Some people are less likely to apply to a role unless they meet all the job requirements, we don’t just look at qualifications we also look for the right people with the desire to learn and work hard. We are proud to be an equal opportunity employer. Should you want to discuss any reasonable adjustments, or assistance required during the recruitment process, please contact us on recruitment@21degrees.com Job Types: Full-time, Permanent Pay: £24,500.00-£26,500.00 per year Work Location: In person

Sitecore & Cloud Operations Administrator

Cloud Operations Administrator

Sales Operations Administrator (12-month fixed-term contract)

About us Founded in 2008, CitNOW is an innovative, enterprise-level software product suite that allows automotive dealerships globally to sell more vehicles and parts more profitably. CitNOW’s app-based platform provides a secure, brand-compliant solution for dealers to build trust, transparency and long-lasting relationships. CitNOW Group was formed in 2021 to unite a portfolio of 12 global software companies leveraging innovation to aid retailers and manufacturers in delivering an outstanding customer experience. We have over 300 employees worldwide who all contribute to our vision to provide market-leading automotive solutions to drive efficiencies, seamlessly transforming every customer moment. The CitNOW Group is no ordinary technology company, we live a series of One Team values and this guiding principle forms the foundation of CitNOW Group’s award winning, collaborative and inclusive culture. About the role We are recruiting for a Sales Operations Administrator to join us on a 12-month fixed-term contract. This role is based at our offices in Wokingham, however we appreciate the importance of a positive work life balance and have a hybrid home and office working model. The Sales Operations Administrator will be responsible taking care of the process from Order to Billing and providing relevant Sales Operations support for our customers internally and externally. You will be responsible for ensuring that the sales order and work order process is faultless from start to finish, whilst working with the wider teams to achieve improved billing accuracy \& timeline targets. You’ll need to have a proven ability to follow direction, be receptive to instruction and able to process requests swiftly and accurately. The role requires use of the company's group-wide cloud-based Salesforce CRM system, so a fantastic eye for detail and experience of order processing is essential in managing the collection, entry, integrity, consistency and quality of the data. Key responsibilities: Responsible for Order, Work Order and Billing processing and amendments, you’ll provide best practice support for your CitNOW Group colleagues through our database Salesforce Act as the point of contact for data that supports the GTM teams regarding Customer Agreements and Billing Responsible for supporting the administration of the sales operations task queues Ensure the sales order and work order process is faultless from start to finish Provide support for our customers internally and externally throughout the sales order and billing life cycle Collaborate with your Sales Operations colleagues to continue the development of best practice sales order and work order processes and offer your recommendations for improvements Strive to ensure that all orders are effectively processed to allow for improved billing accuracy and timeliness Work closely with our Salesforce team to ensure that processes are followed and offer your recommendations for improvements We are looking for: An experienced Administrator, used to a fast-paced environment Previous experience using Salesforce is desirable but not essential Skilled in organising tasks and establishing priorities to meet deadlines Strong work ethic, a self-starter with a proactive approach In addition to a competitive salary, our benefits package is second to none. Employee wellbeing is at the heart of our people strategy, with a number of innovative wellness initiatives such as flexi-time, where employees can vary their start and finish times within our core business hours and/or extend their lunch break by up to 2 hours per day. Employees also benefit from an additional two half days paid leave per year to focus on their personal wellbeing. We recognise the development of our people is vital to the ongoing success of the business and proudly promote a culture of continuous learning and improvement, along with opportunities to develop and progress a successful career with us. The CitNOW Group is an equal opportunities employer that celebrates diversity across our international teams. We are passionate about creating an inclusive workplace where everyone’s individuality is valued. Job Type: Full-time Benefits: Additional leave Casual dress Company pension Cycle to work scheme Health \& wellbeing programme Life insurance Paid volunteer time Private medical insurance Referral programme Work from home Work authorisation: * United Kingdom (required) Work Location: Hybrid remote in Wokingham RG41 2RX

Operations Administrator

Events Operations Administrator

Operations Administrator

Operations Administrator

We are seeking an experienced Operations \& Administration Manager to oversee and manage the daily operations of a private residence. The ideal candidate will ensure the highest standards of service, cleanliness, and organization while supporting senior staff and maintaining smooth household operations. Job Location: Fujairah, UAE REQUIREMENTS: UAE driving License Proven experience as an Operations \& Administration Manager or in a similar role in a high-profile residence 2+ years managing staff RESPONSIBILITIES: This is a senior position. You will be responsible for ensuring the HODs and other senior staff have the support they need to perform their jobs to a high standard. Oversee and manage all household operations, ensuring a well-maintained and organized residence. Hire, train, and evaluate senior staff. Manage household budgets, inventory, and resources required to maintain a functional household. Coordinate purchases for the family, including luxury goods, household supplies, and personal items. Oversee event planning, guest hospitality, and special arrangements as required. Coordinate with vendors, contractors, and service providers for maintenance and repairs. Manage transportation arrangements for the family. Coordinate travel arrangements for the family and staff, including flight transfers, accommodations, itineraries, and visas. Ensure security and safety protocols are followed within the residence. Always maintain confidentiality and professionalism. Strong leadership, organizational, and problem-solving skills. Excellent communication and interpersonal abilities. Ability to manage multiple tasks with attention to detail and discretion. Knowledge of household management, hospitality, and luxury service standards. Flexibility to work varied hours, including evenings and weekends as needed. BENEFITS: Accommodation Provided Health Insurance 1 economy flight per annum 30 days’ vacation per annum Salary depends on experience (TAX FREE. SAVE EVERYTHING YOU EARN!) Job Type: Full-time Pay: R50 000,00 - R60 000,00 per month

Field Operations Administrator/Scheduler

Operations Administrator

Corporate Marketing and Communications Operations Administrator

Position Summary: As corporate marketing and communications operations administrator, you'll be the operational backbone of a dynamic multidisciplinary team that drives Higginbotham's enterprise-wide marketing and communications strategy. Our team of marketing strategists, brand developers, content creators, graphic designers, copywriters, and videographers, deploy comprehensive corporate marketing and communications strategies while providing sophisticated in-house service to over 140 offices across our national footprint. We are strategic advisors who partner with leadership to advance corporate positioning, regional market development, and brand-building initiatives that support our continued growth and market presence. In this role, you'll manage the critical operational and administrative functions that enable our team to deliver exceptional results. You'll serve as the primary liaison for financial operations, vendor relationships, and contract management while coordinating all content production logistics across our national footprint. Working closely with the Corporate Marketing and Communications Project Manager and all team members, you'll ensure seamless execution of marketing initiatives through expert coordination of schedules, resources, and stakeholder communications. Your ability to manage complex logistics, build strong relationships across the organization, and maintain a strategic understanding of business objectives will be essential to your success. Essential Tasks: Financial Operations \& Vendor Management + Manage all marketing payment requests, serving as primary liaison between requestors and accounting department to ensure timely and accurate processing + Process and track all invoices for vendors, sponsorship contracts, and marketing initiatives, maintaining accurate financial records + Provide regular tracking and communication of marketing expenses for all regional office and corporate initiatives + Own contract management and organization for all marketing contracts including vendor agreements, sponsorship relationships, and marketing initiatives + Maintain organized repository of all contracts, ensuring easy access and tracking of renewal dates and key terms + Maintain strong vendor relationships, managing communications and ensuring service level expectations are met Content Production Coordination + Coordinate all video production shoots including scheduling of talent, thought leaders, subject matter experts, and client testimonials + Manage logistics for market visits and content shoots, working with stakeholders and team members across all offices and headquarters + Schedule and coordinate multiple parties for various types of shoots, demonstrating strong calendar management and communication skills + Communicate professionally with C-suite executives, experienced professionals, and stakeholders at all levels to coordinate production schedules + Understand business use cases and strategic context for each production to ensure appropriate planning and resource allocation E-Commerce Vendor Partnership Management + Serve as primary contact with Higg Store (e-commerce site) vendor partner for all operational needs + Coordinate all orders, invoices, special promotions, and custom requests through the e-commerce platform – working closely with vendor to ensure timely fulfillment of orders and special requests. Team Operations \& Stakeholder Liaison + Coordinate all team meetings, team development sessions, and volunteer days + Manage recognition of team milestones and celebrations, ensuring timely acknowledgment of achievements + Work collaboratively with Corporate Marketing and Communications Project Manager to ensure seamless operational support for all marketing initiatives + Support team members across all functional areas with administrative and operational needs Qualities of an Ideal Candidate: Exceptional organizational skills with meticulous attention to detail and ability to manage multiple priorities simultaneously Strong administrative and coordination experience with proven track record of managing complex logistics Excellent vendor relationship management and contract administration skills Outstanding calendar management and scheduling coordination abilities across multiple stakeholders Professional communication skills with ability to interact confidently with C-suite executives, clients, vendors, and colleagues at all levels Financial operations experience including invoice processing, payment tracking, and budget management Ability to understand business context and strategic objectives to inform operational decisions Strong liaison and relationship-building skills across a national organization Proactive problem-solver who anticipates needs and takes initiative Comfortable with technology and common business systems used today Professional demeanor with ability to represent Higginbotham with excellence Collaborative team player who works seamlessly with creative and strategic professionals Flexible and adaptable; thrives in dynamic, fast-paced environments Willingness to perform other duties as assigned to achieve company and department goals Core Competencies: Ability to Analyze and Solve Problems: Skill in recognizing challenges, exploring options, and implementing effective solutions in a timely manner Attention to Detail: A strong focus on completing tasks and projects accurately and thoroughly Communication Skills: Capable of expressing ideas clearly in both verbal and written forms and engaging with various audiences Timely Task Completion: Ability to finish tasks and projects efficiently, managing resources and priorities effectively Team Collaboration: Willingness to work together with others, promoting teamwork and supporting shared goals Client Focus: Dedication to understanding and addressing the needs of clients and stakeholders to ensure their satisfaction Dependability: Acknowledgment of the importance of being present and punctual. Creative Thinking: Openness to suggesting new ideas and methods to improve processes and outcome Organizational Skills: Capability to prioritize tasks and manage multiple projects simultaneously Adaptability: Willingness to adjust to changing situations and priorities, showing resilience in a dynamic work environment Location: Full-time in corporate office; remote workdays or hybrid schedule considered Location: Fort Worth, TX Travel is rare but may be required for special events or training Flexible schedule needed for occasional special event work when required Experience and Education: Three to five years of experience in administrative operations, coordination, or related roles Bachelor's degree preferred; while a degree specific to business or marketing is not critical, understanding of marketing production and content scheduling/coordination would be helpful Transferable skills and demonstrated experience in administrative and coordination excellence are most important Experience managing vendor relationships, contracts, and financial operations Proven track record of coordinating complex schedules and logistics involving multiple stakeholders Experience does not need to be specific to marketing; transferable operations and coordination skills from various industries are valued Systems: Advanced proficiency in Microsoft Office, particularly Outlook for calendar management and coordination Experience with or ability to quickly learn project management software (Monday.com or similar platforms) Comfortable with technology and common business systems including e-commerce platforms, vendor portals, and financial tracking tools Strong document management and organizational systems skills Experience with contract management and financial operations processes Physical Requirements: Ability to lift 25 pounds Repeated use of sight to read documents and computer screens Repeated use of hearing and speech to communicate on telephone and in person Repetitive hand movements, such as keyboarding, writing, 10-key Walking, bending, sitting, reaching and stretching in all directions Notice to Recruiters and Staffing Agencies: To protect the interests of all parties, Higginbotham Insurance Agency, Inc., and our partners, will not accept unsolicited potential placements from any source other than directly from the candidate or a vendor partner under MSA with Higginbotham. Please do not contact or send unsolicited potential placements to our team members.

AVP, HRIS Operations Administrator.

Tax Operations Administrator - Modern Apprenticeship

Operations Administrator

Do you want to make a difference within the global transportation planning and design community? With offices around the world, Transoft Solutions is an international leader in the development of innovative and highly specialized software for aviation, civil infrastructure, transportation and operational professionals. In its 34th year and with over 50,000 users in 150 countries worldwide, the company’s success is a result of our people, our innovative and highly sought-after products, and the exceptional customer service that we deliver. We currently have an opening for an Operations Administrator, supporting teams in the EMEA region. About the Opportunity: We are seeking a highly organised and proactive Operations Administrator to support the effective running of our offices across the EMEA region. This role provides essential operational, facilities, administrative, and compliance support, helping ensure our offices are safe, efficient, well maintained, and aligned with company standards. You will work closely with the Senior Director, Operations and cross‑functional teams, acting as a key coordinator for facilities, ISO processes, vendor relationships, health \& safety, operational reporting, and day‑to‑day office activities. If you are excited about this opportunity and have the skills, experience, and values that align with what we’re looking for, we want to speak with you! NOTE: This is a hybrid role where you will be expected to work a minimum of 2 days per week in the office.With offices in various global locations, we are currently looking for candidates located close to our offices in either Birmingham (UK) and Rotterdam (the Netherlands). Key responsibilities: Coordinate office and facilities administration across EMEA. Liaise with landlords and support building services, maintenance, and access control. Manage office supplies, procurement tasks, vendors, and service providers. Support ISO 27001 \& ISO 9001 documentation, audits, and compliance activities. Assist with health \& safety processes, accident reporting, drills, and procedures. Organise meeting logistics, events, travel bookings, and employee activities. Maintain records, support operational reporting, and contribute to process improvements. About You: You have experience in office administration, operations, facilities coordination, or a similar administrative/operational role. You are highly organised, able to manage multiple tasks, and take a proactive, service‑focused approach. You communicate clearly and confidently, building strong working relationships with colleagues, vendors, and external partners. You are comfortable working with processes and standards, with an interest in developing your skills in health \& safety, compliance, and ISO frameworks (training can be provided). You pay excellent attention to detail and take initiative to solve problems and support continuous improvement. You are proficient in Microsoft 365 tools, including Outlook, Excel, SharePoint, and Teams. About Us: We offer a flexible working environment that embraces both in-person and remote work. We offer a number of employee programs and benefits focused on healthcare, retirement savings, rewards and recognition. We are committed to providing professional growth and development opportunities. We give back to our communities through global initiatives and donations. We work hard, but we like to have fun too! At Transoft Solutions, we embrace diversity, as we strongly believe that our diverse backgrounds, coupled with our cultural and experiential differences make us stronger and better positioned to support our global customers. We are a collaborative group of individuals who value respect, professionalism, creativity, drive and compassion, and we pride ourselves in being a socially responsible company that does its part in making the global community a better place for everyone. Candidates must be eligible to work in the country they have applied to work in. We wish to thank all applicants for their interest, however, only candidates under consideration will be contacted*