HR Coordinator -Scheduler & Staffing
Job description ------------------- Location: Southeast San Antonio (Southcross Blvd) Schedule: Mon–Fri 8 AM–5 PM + on-call rotation for some weekends About the Role Right at Home Southeast San Antonio is seeking a proactive, highly organized HR Scheduler \& Staffing Coordinator to lead our caregiver scheduling operations and support hiring efforts. This is a critical front-office role for someone who thrives in a dynamic, small-team environment and is willing to roll up their sleeves when needed. While this is not a caregiver position, you should be willing to step in and cover a client shift only as a last resort to maintain quality care. Key Responsibilities Scheduling \& Backup Management Create and maintain caregiver schedules using WellSky Anticipate needs and develop backup plans by ZIP code to avoid last-minute scrambles Rapidly fill open shifts and respond to call-outs or cancellations Match caregivers with clients based on skill, availability, and location HR \& Recruitment Post jobs, screen applicants, schedule interviews Run background checks, verify CNA licenses and references Help lead orientation and onboarding of new caregivers Keep digital and physical employee records organized and compliant Communication \& Support Serve as the main point of contact for caregivers regarding shift changes, policies, and urgent updates Ensure all messages are clearly communicated using text, phone, and our WellSky platform Monitor compliance On-Call \& Contingency Support Participate in rotating on-call schedule for evenings/weekends Be willing and able to step in as a caregiver only if no other solution is available Help protect the client experience by ensuring no shift is missed due to scheduling issues Office Operations Support day-to-day office tasks as needed — supplies, reports, client folders, etc. Work closely with the owner and office staff to solve problems and keep the business moving What We’re Looking For HR or Scheduling experience required (home care or healthcare setting preferred) CNA certification is a big plus, but not required Excellent multitasker, organizer, and communicator Tech-savvy: Proficient with scheduling tools like WellSky, Microsoft Office, and job platforms Solution-oriented mindset — calm under pressure and resourceful Someone who understands small team life — flexible, humble, and ready to hustle when needed Must have a valid driver’s license and reliable transportation Why Join Right at Home San Antonio? Be part of a mission-driven, people-first company that values every team member Opportunity to grow into HR, operations, or leadership Direct impact on the lives of families and seniors in our local community To Apply Send us your resume (lalo@careinsa.com) and a short message explaining: Your experience in scheduling or HR Whether you’ve worked in home care before Your comfort level with being the go-to person for last-minute problem solving Job Type: Full-time Pay: $13.00 - $17.00 per hour Benefits: Flexible schedule Paid time off Referral program Schedule: 8 hour shift On call * Weekends as needed Work Location: In person