HR Coordinator -Scheduler & Staffing

**Job description** ------------------- **Location:** Southeast San Antonio (Southcross Blvd) **Schedule:** Mon–Fri 8 AM–5 PM \+ on\-call rotation for some weekends **About the Role** Right at Home Southeast San Antonio is seeking a proactive, highly organized **HR Scheduler \& Staffing Coordinator** to lead our caregiver scheduling operations and support hiring efforts. This is a critical front\-office role for someone who thrives in a dynamic, small\-team environment and is willing to roll up their sleeves when needed. While this is **not a caregiver position**, you should be willing to step in and cover a client shift **only as a last resort** to maintain quality care. **Key Responsibilities** **Scheduling \& Backup Management** * Create and maintain caregiver schedules using WellSky * Anticipate needs and develop **backup plans by ZIP code** to avoid last\-minute scrambles * Rapidly fill open shifts and respond to call\-outs or cancellations * Match caregivers with clients based on skill, availability, and location **HR \& Recruitment** * Post jobs, screen applicants, schedule interviews * Run background checks, verify CNA licenses and references * Help lead orientation and onboarding of new caregivers * Keep digital and physical employee records organized and compliant **Communication \& Support** * Serve as the **main point of contact** for caregivers regarding shift changes, policies, and urgent updates * Ensure all messages are clearly communicated using text, phone, and our WellSky platform * Monitor compliance **On\-Call \& Contingency Support** * Participate in rotating on\-call schedule for evenings/weekends * Be **willing and able** to step in as a caregiver **only if no other solution is available** * Help protect the client experience by ensuring no shift is missed due to scheduling issues **Office Operations** * Support day\-to\-day office tasks as needed — supplies, reports, client folders, etc. * Work closely with the owner and office staff to solve problems and keep the business moving **What We’re Looking For** * **HR or Scheduling experience required** (home care or healthcare setting preferred) * **CNA certification is a big plus**, but not required * Excellent multitasker, organizer, and communicator * Tech\-savvy: Proficient with scheduling tools like **WellSky**, Microsoft Office, and job platforms * Solution\-oriented mindset — calm under pressure and resourceful * Someone who understands small team life — flexible, humble, and ready to hustle when needed * Must have a **valid driver’s license** and reliable transportation **Why Join Right at Home San Antonio?** * Be part of a **mission\-driven, people\-first company** that values every team member * Opportunity to grow into HR, operations, or leadership * Direct impact on the lives of families and seniors in our local community **To Apply** Send us your resume (lalo@careinsa.com) and a short message explaining: * Your experience in scheduling or HR * Whether you’ve worked in home care before * Your comfort level with being the go\-to person for last\-minute problem solving Job Type: Full\-time Pay: $13\.00 \- $17\.00 per hour Benefits: * Flexible schedule * Paid time off * Referral program Schedule: * 8 hour shift * On call * Weekends as needed Work Location: In person