Health Care Assistant Jobs

Healthcare Assistant

From $185,120/yr

Executive Assistant (US Healthcare) - Remote - EST Hours

ISTA Personnel Solutions is a dynamic and fast-growing BPO company. We are not a recruitment agency — we operate as a dedicated extension of our clients' teams, delivering high-quality service with precision, efficiency, and a personal touch. We are recruiting an Executive Assistant to support a U.S.-based healthcare staffing and workforce solutions provider that partners with nursing homes and long-term care facilities. This fully remote, full-time role is ideal for a highly organised, detail-oriented professional who thrives in a fast-paced environment and can confidently manage data, systems, and communication across multiple channels. This role will focus heavily on data entry, advanced Excel usage, CRM management, and email coordination, while also providing general administrative and operational support to the executive team. Exposure to the tech space — particularly in environments involving project management tools, systems optimisation, or process-driven workflows — will be highly beneficial in succeeding in this role. WORKING CONDITIONS: - Working Hours: Monday – Friday | 9:00 AM – 6:00 PM EST (3:00 PM – 12:00 AM South African time – subject to daylight savings) - Public Holidays: This role requires working on both South African and U.S. public holidays (compensation for SA public holidays in accordance with the BCEA) - Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and wired Ethernet capability is mandatory - Power Backup: Reliable backup required to manage load shedding or outages - Work Environment: Fully remote KEY RESPONSIBILITIES: - Provide high-level administrative support to executives and leadership - Perform accurate and efficient data entry, with a strong focus on Excel-based reporting and tracking - Manage and maintain CRM systems, ensuring data integrity and up-to-date records - Coordinate and manage email communications, including drafting, responding, and organising inboxes - Work with project management tools and systems to help track progress, deadlines, and deliverables - Assist with scheduling, task tracking, and follow-ups on key deliverables - Support operational processes and workflows across the business - Handle ad hoc administrative tasks as required - Identify opportunities to improve systems, processes, and efficiency

Executive Assistant (US Healthcare) - Remote - EST Hours

ISTA Personnel Solutions is a dynamic and fast-growing BPO company. We are not a recruitment agency — we operate as a dedicated extension of our clients' teams, delivering high-quality service with precision, efficiency, and a personal touch. We are recruiting an Executive Assistant to support a U.S.-based healthcare staffing and workforce solutions provider that partners with nursing homes and long-term care facilities. This fully remote, full-time role is ideal for a highly organised, detail-oriented professional who thrives in a fast-paced environment and can confidently manage data, systems, and communication across multiple channels. This role will focus heavily on data entry, advanced Excel usage, CRM management, and email coordination, while also providing general administrative and operational support to the executive team. Exposure to the tech space — particularly in environments involving project management tools, systems optimisation, or process-driven workflows — will be highly beneficial in succeeding in this role. WORKING CONDITIONS: - Working Hours: Monday – Friday | 9:00 AM – 6:00 PM EST (3:00 PM – 12:00 AM South African time – subject to daylight savings) - Public Holidays: This role requires working on both South African and U.S. public holidays (compensation for SA public holidays in accordance with the BCEA) - Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and wired Ethernet capability is mandatory - Power Backup: Reliable backup required to manage load shedding or outages - Work Environment: Fully remote KEY RESPONSIBILITIES: - Provide high-level administrative support to executives and leadership - Perform accurate and efficient data entry, with a strong focus on Excel-based reporting and tracking - Manage and maintain CRM systems, ensuring data integrity and up-to-date records - Coordinate and manage email communications, including drafting, responding, and organising inboxes - Work with project management tools and systems to help track progress, deadlines, and deliverables - Assist with scheduling, task tracking, and follow-ups on key deliverables - Support operational processes and workflows across the business - Handle ad hoc administrative tasks as required - Identify opportunities to improve systems, processes, and efficiency

DOC Stateville NRC Office Assistant - Health Care Unit

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome Reasonable Accommodation Statement The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents Additional Documents section for each application. Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation. Sponsorship for Employment The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis. Disclosure of Salary Information In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials. Position Title: Office Assistant Job Requisition ID: 53000 Closing Date: 02/06/2026 11:59 p.m. Agency: Department of Corrections Class Title: OFFICE ASSISTANT - 30010 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated Starting Salary $3,942/month; CBA Applies; Full Range: $3,942-$5,183/month Job Type: Salaried Category: Full Time County: Will Number of Vacancies: 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code: This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Illinois Department of Corrections is seeking an Office Assistant to work at Stateville Correctional Center. This position is responsible for filing, keyboarding a variety of material, answering calls, coordinating/gathering paperwork, entering medical information into Offender 360 and assisting medical staff with basic clerical support functions. We encourage all qualified applicants to apply. Essential Functions Prepares files and keyboards memorandums, letters, and reports. Coordinates and gathers paperwork from various areas including x-ray, dental, and nursing. Enters medical information into Offender 360 (O360) regarding routine physical dates, examinations, and medical exceptions. Serves as receptionist. Establishes and maintains files Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of high school and one (1) year of related office experience. Requires the ability to keyboard accurately at 35 words per minute. Conditions of Employment Requires ability to pass the IDOC/IDJJ background check. Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited. Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. Work Hours: See below 8am-4pm Mon-Fri, Sat/Sun off Headquarter Location: Stateville NRC 16830 S. Broadway Crest Hill, IL 60403 Work County: Will Agency Contact: Cathy Beckway Email: Cathy.Beckway@illinois.gov Posting Group: Office \& Administrative Support This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs). APPLICATION INSTRUCTIONS If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer. As a IDOC employee, you are entitled to a robust benefits package that includes: Flexible work schedules in some program areas (flexible time and hybrid options) Health, life, vision, and dental insurance 12 weeks paid maternity/paternity leave Pension Plan – vesting at 10 years for Tier II Full 20-year retirement awards free health insurance during retirement Deferred compensation and other pre-tax benefits programs Paid state holidays 13-14 days annually 3 Paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.) Employee Assistance Program and/or mental health resources For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx Nearest Major Market: Chicago

Bilingual - Healthcare Virtual Assistant

$10,400 - $12,480/yr

Job Title: Bilingual - Healthcare Virtual Assistant – Surgical Coordination \& Medical Records Position Type: Full-time Work Hours: 8:00am-5:00pm EST Work Days: Monday to Friday Salary: $5 – $6 per hour (depending on experience) Job Code: TSANAT-RomJo Workplace: Remote ### About Our Client The client is seeking a bilingual Healthcare Virtual Assistant with experience in surgical coordination, medical documentation, and authorization workflows to support a surgical practice. You will be the administrative backbone of the pre-operative process, ensuring all clearances, labs, imaging, and referrals are tracked, verified, and correctly filed. Your role will require excellent communication skills, attention to detail, and a collaborative approach. ### Core Responsibilities 1. Surgical booking authorizations and pre operative clearance coordination Contact primary care physician offices to request, track, and follow up on pre operative clearances for scheduled surgeries. Ensure timely receipt of required documentation. 2. Medical records retrieval from external sources Retrieve clearance paperwork, lab results, imaging, and reports from PCP offices, fax, email, or external portals. 3. Clearance verification and quality control Review received documentation for completeness. Coordinate directly with the surgical coordinator (nurse) to verify that all required labs, imaging, and reports are present and accurate before upload. Identify missing items and follow up accordingly. Do not upload incomplete or unverified records. 4. EHR document upload and chart organization Upload verified clearance documents, labs, imaging, and medical records into the correct patient charts in AdvancedMD. Maintain accurate chart organization and documentation standards. 5. Authorization and referral processing Handle authorization requests from primary care offices. Manage referral documentation and ensure proper tracking and filing. ### Additional Administrative Responsibilities: Insurance eligibility verification Patient intake processing Chart updates and EHR data entry Inbound and outbound phone calls to patients and medical offices Follow up calls for missing documentation or approvals Text and email communications with patients when appropriate Scheduling coordination related to surgical cases Document retrieval and verification from external portals and PCP systems Requirements ### Experience Requirements Healthcare background required Medical assistant, nurse, or similar clinical/admin role strongly preferred Prior experience with pre-operative clearances, referrals, or authorizations is essential EMR experience required; AdvancedMD preferred ### Skills \& Tools Strong organizational skills and attention to detail High level of independent follow-through and task tracking Clear, professional communication with both internal teams and external medical offices Confident phone presence with ability to coordinate and clarify information quickly Experience using external portals, EHRs, and document management tools ### Personality Traits Proactive, reliable, and solution-oriented Team player who communicates early and often Invested in the accuracy, professionalism, and compassion of patient care coordination Not just a “task processor,” but a thoughtful contributor who understands the impact of their role on surgical outcomes ### Basic requirements Must be proficient in speaking and writing English and Spanish very clearly Must have relevant work experience Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding [mandatory] Must be available for video meetings with your camera on (when needed) ### Technical requirements Device: Reliable laptop or desktop computer. Internet: High-speed connection (minimum 10 Mbps). Audio: Noise-canceling headset. Video: Webcam for virtual meetings. Workspace: Quiet, professional environment. Benefits Dedicated HR \& Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication. Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks. HIPAA \& Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients. Top 1% VA Performance Training: Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention. Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule. Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client. Access to Tools \& Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best. * Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance. These are optional resources and client-approved allowances available to you as an independent contractor. Any resources, trainings, or allowances listed are optional contractor perks and not employee benefits.

Care Manager (Tele-health Medical Assistant) - [Non-IL Applicants] Bilingual a plus

Would you enjoy an opportunity to continue to make a difference in the lives of others without the face-to-face interactions found in a typical healthcare setting? PCM has continued to grow tremendously over the past few years. We are looking for new team members for our continued expansion. Our mission is to assist doctors in continuing communication with their patients. Our initiatives help Medicare patients that have chronic conditions work towards living a healthy lifestyle. PCM is looking for credentialed individuals to act as the liaison between patients and their providers. We hire experienced medical professionals to handle our national tele-med calls to patients. As a Care Manager, you will have an assigned group of patients to follow up with on a monthly basis as their "Health Coach". Conversations include asking about their medications, symptoms, and support. As well as understanding barriers and assisting them to reach their goals established with their doctors. Job Skills: Talking and typing Verify and record the patient’s demographics, medical issues, medications, goals, barriers, and allergies to create a clinical summary using our certified software program. Care Plan Creation Create a patient-centered, comprehensive plan of care for all health issues based on a physical, mental, cognitive, psychosocial, functional, and environmental (re)assessment, and an inventory of resources. Be a Compassionate Resource Help provide the patient with a means to make timely contact with health care practitioners in the practice who can address any urgent chronic care needs. Ensure continuity of care with their designated practitioner by setting and reminding of regularly scheduled visits. Requirements: Must be currently Certified: CMA, CCMA, or RMA Certifications Ability to follow HIPAA guidelines. Handle potentially difficult conversations in a calm and professional manner. Previous F2F healthcare experience required. Previous phone experience preferred. Compensation range $18-$26 per hour with incentive. Bilingual candidates are a plus. Advantages: · Work from home · Medical, Dental, and Vision insurance available · PTO for Full-time employees · 6 paid and 2 floating holidays per year · Salary and incentive · No more standing or lifting for long hours · Flexible scheduling · Ongoing education and training · Opportunities for advancement If this sounds like something you’ve been looking for, then we welcome the opportunity to learn more about you and your passion for helping people. Job Type: Full-time Pay: $18.00 - $26.00 per hour Benefits: 401(k) matching AD\&D insurance Dental insurance Flexible schedule Health insurance Life insurance Opportunities for advancement Paid time off Paid training Referral program Vision insurance Education: Associate (Preferred) Experience: face-to-face heathcare: 1 year (Required) Language: any languages in addition to English (Preferred) License/Certification: * CMA, RMA, or CCMA certification (Required) Work Location: Remote

Patient Care Coodinator II (Medical Assistant), Digestive Health OPC – Full Time, Days (08HR)

Health Care Assistant (Inpatient)

From $21/yr

National Heart Centre of Singapore Pte Ltd Health Care Assistant (Inpatient) (Full-Time) Job Category: Ancillary Posting Date: 21 Jan 2026 You will assist the nursing staff with basic patient care activities. These include attending to, lifting, transferring and re-positioning patients, as well as cleaning and despatching duties. You will be required to perform shift work. Job Requirements - At least a primary school education. Applicants with a WSQ Certificate in Healthcare Support (Nursing Care) will have an advantage - A good team player - Documented proof of: - i. Measles (or Mumps, Measles and Rubella) vaccination or serological evidence of measles immunity; and - ii. Diphtheria (Tetanus, Diphtheria and Pertussis) vaccination taken during preceding 10 years at prevailing point of reference as required for all healthcare workers under the Healthcare Services Act with effect from 3 January 2022. Applicants without these vaccinations are welcome to apply if they undertake to complete

Health Care Assistant

Responsibilities: Assist patients with daily activities, personal care, and mobility Support nurses and medical staff in patient care and procedures Monitor patient conditions and report any changes to healthcare professionals Maintain hygiene, safety, and comfort of patients Maintain accurate patient records and documentation Provide emotional support and guidance to patients and families Qualifications & Experience: High School / Diploma / Certificate in Healthcare, Nursing, or related field Minimum 3 6 years of experience as a Health Care Assistant, preferably in hospitals or clinics Arabic fluency is mandatory UAE / GCC experience advantage

Healthcare Assistant

Health Care Assistant – IVF Center Location: Khalifa City-Abu Dhabi Employment Type: Full-Time About the Role: We are looking for a dedicated and compassionate Health Care Assistant with a nursing background to join our IVF Center. The ideal candidate preferably has an experience in OB-Gyne or IVF (In Vitro Fertilization) settings and be passionate about providing exceptional care to patients undergoing fertility treatments. Responsibilities: • Assist doctors and nurses during procedures and consultations • Provide support and care to patients before, during, and after treatment • Maintain accurate patient records and ensure confidentiality • Prepare and maintain medical instruments and treatment areas • Assist in patient education and emotional support throughout their IVF journey • Ensure compliance with clinic protocols, health, and safety standards Requirements / Qualifications: • Female (Speaks Tagalog) • Diploma or Degree in Nursing • Experience in OB-Gyne or IVF departments (minimum 2 years preferred) • Experience as Healthcare Assistant in the (at least 2 years) in UAE • Excellent patient care and communication skills • Compassionate, empathetic, and detail-oriented • Ability to work effectively in a multidisciplinary team • Can join immediately Job Type: Full-time Ability to commute/relocate: • Abu Dhabi: Reliably commute or planning to relocate before starting work (Required) Application Question(s): • can you join asap? Experience: • Healthcare Assistant: 2 years (Required) Language: • English and Tagalog (Required) Location: • Abu Dhabi (Required)

Health Care Assistant

We’re Hiring: Healthcare Assistant (Physician Support) Abu Dhabi | Medical Center We are seeking a Healthcare Administrator with a medical background to assist our doctors with daily administrative and coordination tasks. The ideal candidate will play a key role in ensuring smooth clinic operations and an excellent patient experience. Key Responsibilities • Assist doctors with administrative and non-clinical tasks • Type and prepare medical reports, notes, and letters as instructed by physicians • Escort patients during consultations, investigations, and procedures when required • Organize and maintain patient medical records (electronic and physical) • Schedule appointments and coordinate patient flow • Ensure confidentiality and compliance with DOH regulations • Support coordination between doctors, nurses, and front desk staff Requirements (Mandatory) • Medical background (nursing, medical records, healthcare administration, or related field) • Previous experience in a medical center or hospital environment • Good knowledge of medical terminology • Strong typing and documentation skills • Experience using EMR/HIS systems • Professional appearance and patient-focused attitude • Fluency in English (Arabic is an advantage) What We Offer • Professional and supportive healthcare environment • Competitive salary package • Opportunity for growth within the medical field Apply by sending your CV Job Types: Full-time, Permanent Pay: AED3,500.00 - AED4,000.00 per month