Executive Office Assistant Jobs

Executive Assistant to Chief Executive Officer

Personal Assistant to Chief Executive Officers

From $10/yr

KEY PURPOSE OF THIS POSITION The Personal Assistant to the Chief Executive Officers plays a pivotal role in ensuring the seamless operation of the Office of the CEO. This position provides high-level executive, administrative, and strategic support, enabling the CEOs to focus on organisational leadership, strategic direction, and key business priorities. Responsibilities: * Provide comprehensive support and assistance to the Chief Executive Officers (CEO) in managing their daily activities, optimising their time, and enhancing their effectiveness as a leader. * Serve as a gatekeeper for the CEO, screening and managing incoming communication such as emails, phone calls, and correspondence, and ensure that the CEO stays informed of important messages while filtering out less critical information. * Maintain the confidentiality and integrity of sensitive information and discussions, exercising discretion and diplomacy in handling confidential matters. * Play a crucial role in facilitating smooth operations within the Office of the CEO, managing diverse administrative duties, and enabling the CEO to focus on strategic priorities. * Assist in coordinating and managing projects, initiatives, and special assignments led by the CEO, ensuring smooth execution and follow-up on action items. * Provide strategic support to the CEO by conducting research if required, preparing reports, drafting speeches, briefings or project proposals as requested. * Serve as a primary point of contact for internal and external communications addressed to the CEO, screening and prioritising messages while maintaining clear channels of communication. * Anticipate and address challenges and obstacles proactively, finding solutions and ensuring that the CEO's priorities are effectively addressed. * Represent the CEO and the organisation professionally in interactions with stakeholders at professional events and functions, embodying the values and vision of the Company. * Build and maintain positive relationships with internal and external stakeholders, serving as a liaison between the CEO and third parties e.g., Board members, various departments, partners, investors, and other key individuals or organisations. * Plan and arrange detailed travel plans, itineraries and documentation for travel-related meetings, and accompany the CEO when requested. * May have supervisory accountabilities in planning, prioritising, and organising time and tasks to meet team deadlines. CHALLENGES OF THIS POSITION * Managing the CEO’s demanding schedule with numerous meetings, travel commitments, and deadlines. * Understanding the CEO's strategic objectives to the extent that tasks and commitments can be effectively aligned and prioritised amidst competing demands. * Maintaining confidentiality and discretion is crucial in this role to uphold trust and protect the company's interests. * Effective communication to accurately convey messages and manage stakeholders' expectations. * Liaison and communication coordination between the CEO and the Board, internal teams, external partners, investors, and board members. * A requirement for sound judgment and a thorough understanding of the CEO's preferences and priorities. * Supporting the CEO and coordinating with relevant stakeholders during times of crisis or high-pressure situations. * To excel in this role, the Assistant to the CEO should continuously seek opportunities for professional development and skill enhancement. THE IDEAL CANIDATE Qualifications: * Bachelor of Business Administration (Desirable) * First Line Management Programs Work Experience: * Approximately 10 years, in an executive support role, preferably supporting C-suite executives in a large, listed organisation. * Proactive, detail-oriented individual with exceptional organisational skills, business acumen and the ability to handle confidential information with discretion. * Exceptional written and verbal communication skills. * Proficient in the use of communication and collaboration tools. * Strong interpersonal skills and ability to foster effective relationships. * Cooperative and willing to work cross-functionally. * Strong planning, organising and integration skills, with proven ability to manage multiple projects and prioritise tasks effective.

Executive Assistant to Chief Executive Officer

Executive Assistant to the Executive Vice President, Chief Strategy and External Affairs Officer

$45 - $55/yr

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions. About the Role: This is more than a traditional Executive Assistant role — it’s a front-row seat to strategy, leadership, and enterprise-level decision-making. The Executive Assistant to the Executive Vice President, Chief Strategy and External Affairs Officer plays a critical role in enabling senior leadership and driving organizational effectiveness. This position is ideal for a seasoned, highly motivated professional who wants hands-on exposure across functions, enjoys partnering with senior leaders, and thrives in a dynamic, fast-moving environment. The ideal candidate is proactive, polished, and solution-oriented — someone who anticipates needs, builds trust quickly, and brings calm and clarity to complex, time-sensitive situations. You’ll work closely with executive leadership, internal teams, and external partners, making this a highly visible and impactful role. What You'll Do:* Manage complex and high-volume calendars for a Senior Executive and multiple Vice Presidents in a fast-paced environment * Serve as a trusted gatekeeper, managing communications and interactions with internal teams, external partners, and the public * Coordinate internal and external meetings, senior leadership sessions, and participation in industry conferences * Plan, organize, and support executive-level meetings, including agenda creation, materials preparation, logistics, and follow-up * Arrange and manage detailed domestic and international travel itineraries * Prepare, compile, and distribute executive-level presentations, communications, and materials * Process expense reports and manage invoices with accuracy and discretion * Lead or support events as needed, from planning through execution * Partner with Finance and Accounting to code invoices correctly against budgets, cost centers, and projects * Establish new vendors in the global procurement system (GEP) by gathering and validating required documentation * Utilize accounts payable systems (Catalyst) to ensure timely and accurate processing * Continuously look for opportunities to improve processes, increase efficiency, and support the broader organization What You'll Bring:* 10+ years of administrative experience, ideally supporting Senior Vice Presidents or equivalent executive leadership * Bachelor’s degree preferred * At least 3 years of experience supporting C-suite executives, with exposure to corporate operations, office management, travel coordination, expense reporting, and event planning * Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) * Experience with travel and expense management tools such as AMEX and Concur * Exceptional organizational skills and strong attention to detail * Proven ability to juggle multiple priorities and meet competing deadlines in a fast-paced environment * High level of professionalism, discretion, and confidentiality * Strong written and verbal communication skills * A proactive, analytical mindset with a passion for improving processes and challenging the status quo * Self-motivated, resourceful, and comfortable working independently or as part of a team * Curious, adaptable, and eager to learn across different areas of the business * A true “jack/jill-of-all-trades” who enjoys variety and new challenges The estimated hourly range for this position is $45 to $55 per hour plus bonus. Starting pay is dependent on multiple factors, such as skills, experience and work location, and is not typically at the top of the range. At Xylem we offer a competitive compensation package with a generous benefit package, including Medical, Dental, Vision plans, 401(k) with company contribution, paid time off, paid parental leave and tuition reimbursement.#LI-JO2 Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world. At Xylem, you'll not only contribute to solving water issues but also have the chance to make a difference through our paid Volunteer Program, Xylem Watermark. We prioritize our employees' well-being through inclusion and belonging as well as our Employee Resource Groups (ERG). Proud to be an Equal Employment Opportunity (including disability and veterans) and Affirmative Action workplace, Xylem fosters an inclusive environment free from discrimination or harassment. Please note that the information in this job description outlines the general nature of the position and is not an exhaustive list of duties. Xylem is dedicated to providing reasonable accommodations to enable all employees to perform their essential job functions. We reserve the right to modify this job description and assign additional duties as needed. Embrace the opportunity to be part of Xylem's transformative journey in shaping the future of water technology! #XylemCareers #GlobalImpact #WaterInnovation

Executive Assistant - CEO’s Office Administration

Who We Are: At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse. Our global family now encompasses over 3

Executive Assistant to CEO (Corporate & Private Office)

From $50/yr

Overview: We are seeking a highly organised, discreet and proactive Executive Assistant to support the CEO across both corporate and personal responsibilities. This is a trusted role requiring excellent judgement, flexibility and the ability to manage a broad range of priorities in a fast-paced environment. The position will provide approximately 50% corporate executive support and 50% personal support, ensuring the CEO’s professional and personal commitments are managed seamlessly and efficiently. Responsibilities: Corporate Executive Support* Manage the CEO’s business calendar, meetings and travel arrangements. * Coordinate internal and external meetings, including preparation of agendas and materials. * Act as a key point of contact between the CEO and senior stakeholders. * Support preparation of presentations, reports and correspondence. * Assist with board, investor and leadership meeting logistics where required. * Ensure effective prioritisation of business commitments and follow-ups. Personal Support* Manage personal scheduling and diary commitments. * Coordinate personal travel, appointments and arrangements. * Assist with personal administration and organisation as required. * Liaise with external providers and personal contacts on behalf of the CEO. * Provide general support to ensure smooth day-to-day management of personal commitments Qualifications: * Previous experience supporting a CEO, ideally within an international business * Willing to work in Surrey (Chobham) and London. * Exceptional organisational and time management skills, with a particular emphasis on accuracy and attention to detail. * High level of discretion and confidentiality. * Strong communication and stakeholder management abilities. * Ability to anticipate needs and work proactively. * Flexible and adaptable approach. * Experience working for a HNWI or as a Lifestyle Manager would be beneficial in this role * Foreign languages are not essential but would be an advantage * Excellent communication and influencing skills both oral and in writing, to deal with difficult queries and to explain issues with a high level of tact, patience, and diplomacy. * Sound common sense, judgment and sensitivity when dealing with difficult and contentious issues. * Computer literacy and good keyboard skills (Microsoft applications) with advanced skills in Word, PowerPoint and excel. * Ability to multitask, manage priorities and apply judgement to ensure high standards are maintained and deadlines are met

CEO Office Intern / Executive Assistant Intern (Technology & Automation Focus)

Job Title CEO Office Intern / Executive Assistant Intern (Technology \& Automation Focus) Reporting To Chief Executive Officer (CEO) Role Overview We are looking for a high-potential, intelligent, and highly motivated intern to work directly with the CEO’s office. This role is ideal for a top-performing fresh graduate or final-year university student who is eager to learn, take responsibility early, and operate in a fast-paced, high-trust environment. The intern will assist the CEO in organizing work, coordinating communication, handling confidential matters, and supporting execution across multiple stakeholders. This role offers exceptional exposure to leadership, decision-making, technology, and automation-driven operations. Key Responsibilities * Act as a support interface to the CEO, managing queries, follow-ups, and coordination with internal and external stakeholders * Handle emails, calls, scheduling, reminders, and task tracking on behalf of the CEO when required * Maintain strict confidentiality while dealing with sensitive information and communications * Organize documents, data, and action items using digital tools and structured workflows * Assist in research, preparation of notes, summaries, and execution follow-ups * Learn and actively use automation tools, AI tools, productivity systems, and integrations to improve efficiency * Support the CEO in driving tasks to closure across teams and departments * Take ownership of assigned responsibilities and work under pressure with minimal supervision Ideal Candidate Profile * University topper or academically strong graduate (fresh graduates or interns preferred) * High level of intelligence, curiosity, and eagerness to grow professionally * Comfortable working closely with senior leadership in a high-responsibility role * Strong organizational and communication skills * Ability to learn fast, adapt quickly, and work outside comfort zones * Strong interest in technology, automation, AI tools, and system integrations * Self-driven, disciplined, and highly dependable * Able to handle pressure, multitask, and manage priorities effectively Key Traits We Value * Confidential and trustworthy * Proactive and solution-oriented * Tech-savvy and automation-friendly * Detail-oriented with a structured mindset * Willing to be trained and coached intensively What This Role Offers * Direct mentorship and exposure to the CEO * Real-world experience in leadership, operations, technology, and automation * Opportunity to prove capability and grow into a long-term role based on performance * Fast learning curve and meaningful responsibility from day one Job Type: Internship Contract length: 3 months Application Question(s): * Your location? * Currently or completed bachelors or college in IT?

Executive Assistant - CEO’s Office Administration

Who We Are: At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse. Our global family now encompasses over 3

Executive Assistant to Chief Operations Officer

Executive Assistant to the Chief Executive Officer

From $26/yr

About the opportunity We have an exciting opportunity to join the N26 Executive Office as Executive Assistant to our Chief Executive Officer (CEO). At N26, our team of Executive Assistants provide high-level management support, clerical and business assistance, plus direction and guidance to support in the achievement of strategic priorities and business goals and objectives. This opportunity will allow you to see what the daily life of

Executive Assistant & Office Manager

About Sesame Sesame believes in a future where computers are lifelike - with the ability to see, hear, and collaborate with us in ways that feel natural and human. With this vision, we're designing a new kind of computer, focused on making voice companions part of our daily lives. Our team brings together founders from Oculus and Ubiquity6, alongside proven leaders from Meta, Google, and Apple, with deep expertise spanning hardware and software. Join us in shaping a future where computers truly come alive. About the Role We’re looking for an Executive Assistant & Office Manager who is equal parts operational powerhouse, trusted executive partner, and culture champion. In this hybrid role, you’ll support a senior executive while also owning the day-to-day rhythm of our Bellevue office, serving as the connective tissue for a growing, distributed team. You’ll ensure the executive you support is operating at maximum effectiveness while simultaneously creating a seamless, welcoming, high-fu

Executive Assistant - CEO’s Office Administration

Who We Are: At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse. Our global family now encompasses over 3

High-Velocity Executive Assistant & Office Manager

From $25/yr

The Role The Executive Assistant & Office Manager will manage executive calendars, coordinate travel, facilitate events, maintain budgets, and handle office operations. Summary Generated by Built In CourtAvenue is a company of industry experts accelerating digital transformation for the world’s most ambitious companies. At CourtAvenue, you will be a part of a culture powered by entrepreneurs, technologists, data scientists and the habitually restless dedicated and energized to design products and services that transform businesses while optimizing them for growth. You will have the opportunity to learn and grow within a culture that values innovation while focusing on redesigning the experience between consumer and service (or product) by leveraging a fluid, seamless, and thoroughly transparent engagement. CourtAvenue is looking for a "High-Velocity" Executive Assistant & Office Manager to serve as the operational backbone of our Cincinnati office. This isn't a traditional gatekeeper r

Assistant Manager / Senior Executive, Group Chairman Medical Board Office

Assistant Manager / Senior Executive, Group Chairman Medical Board Office We are seeking a motivated, proactive and highly organised individual for the Group Chairman Medical Board's Office. In this role, you will perform essential administrative, coordination and secretariat functions, providing comprehensive support for the Office's strategic and operational activities. Your responsibilities will include report writing, coordinating work plans, data analysis and drafting and reviewing Policies & Procedures (P&P). You will coordinate with peers, staff from external departments and other relevant stakeholders to facilitate work process integration. Additionally, you will be responsible for organising high-level meetings and planning and organising strategic events or outreach activities. Furthermore, you will support the Director (Medical Affairs) in key areas of Medical Manpower planning and junior doctors' well-being initiatives. Job Requirements: - Bachelor's Degree in any disciplin

Assistant Manager/ Senior Executive (Human Factor & Ergonomic Office)

Assistant Manager/ Senior Executive (Human Factor & Ergonomic Office) You will be part of the Human Factor and Ergonomics (OHFE) team with a focus on the integration of human factors and ergonomics principles into the healthcare systems, processes, and technologies. The goal is to enhance patient safety, improve the quality of care, and optimize healthcare delivery systems and practices. You will collaborate with various stakeholders in implementing human factors improvements throughout the healthcare system in SGH. Your job duties include: - Identify and analyse potential risks and safety issues in healthcare processes and technologies - Work with cross-functional teams to develop and implement solutions to enhance patient safety - Monitor and evaluate the impact of human factors & ergonomics interventions on patient safety outcomes - Conduct assessment and evaluation of healthcare systems, devices and technologies - Apply human-centered design principles to improve the user experienc

Executive Assistant to the Chief Executive Officer

About the opportunity We have an exciting opportunity to join the N26 Executive Office as Executive Assistant to our Chief Executive Officer (CEO). At N26, our team of Executive Assistants provide high-level management support, clerical and business assistance, plus direction and guidance to support in the achievement of strategic priorities and business goals and objectives. This opportunity will allow you to see what the daily life of

Executive Office Assistant

From $22/yr

...Executive Office Assistant JOB-10045762 Anticipated Start Date February 16, 2026 Location Everett, WA Type of Employment Contract Hire Job Summary We are looking for individuals to join our client’s team as Office Assistant in the...

Executive Assistant to the Chief Executive Officer

About the opportunity We have an exciting opportunity to join the N26 Executive Office as Executive Assistant to our Chief Executive Officer (CEO). At N26, our team of Executive Assistants provide high-level management support, clerical and business assistance, plus direction and guidance to support in the achievement of strategic priorities and business goals and objectives. This opportunity will allow you to see what the daily life of

Executive Office Assistant

From $22/yr

...Executive Office Assistant JOB-10045762 Anticipated Start Date February 16, 2026 Location Everett, WA Type of Employment Contract Hire Job Summary We are looking for individuals to join our client’s team as Office Assistant in the...

Executive Assistant to the Chief Executive Officer

About the opportunity We have an exciting opportunity to join the N26 Executive Office as Executive Assistant to our Chief Executive Officer (CEO). At N26, our team of Executive Assistants provide high-level management support, clerical and business assistance, plus direction and guidance to support in the achievement of strategic priorities and business goals and objectives. This opportunity will allow you to see what the daily life of

Executive Office Assistant

From $22/yr

...Executive Office Assistant JOB-10045762 Anticipated Start Date February 16, 2026 Location Everett, WA Type of Employment Contract Hire Job Summary We are looking for individuals to join our client’s team as Office Assistant in the...

Executive Assistant for Executive Office (5 Star Hotel Experience)

Executive Assistant for Executive Office (5 Star Hotel Experience)