Accounts Payable Specialist Jobs

Accounts Payable Specialist

From $15/yr

POSITION SUMMARY: Our Waco, TX facility manufactures aluminum beverage cans commonly used for soft drinks, beers, energy drinks, teas and non-carbonated beverages. Using state of the art can-making technology, this high speed environment provides rewarding manufacturing opportunities. The Accounts Payable Specialist role is responsible for performing crucial job duties that ensure vendors get paid for services and products rendered. This role will review and process invoices, audit credit card bills, answer vendor’s inquiries, and reconcile vendor statements. The Accounts Payable Specialist is also responsible for ensuring the prompt and accurate processing of disbursements to vendors. This position would report to the Assistant Controller. ESSENTIAL JOB FUNCTIONS: INVOICE PROCESSING \& 3-WAY MATCHING * Three-Way Match Verification: Receive, review, and process a high volume of raw material, MRO (Maintenance, Repair, and Operations), and service invoices. Execute precise three-way matching (Purchase Order, Receiving Log/Packing Slip, and Invoice) within SAP. * Discrepancy Resolution: Partner closely with the Storeroom Coordinator, Procurement, and Engineering teams to investigate and resolve any price, quantity, or receipt variances on invoices before routing for payment approval. * Coding Accuacy: Accurately assign General Ledger (G/L) codes, cost centers, and tax lines to non-PO invoices according to established corporate accounting guidelines. VENDOR MANAGEMENT \& RECONCILIATIONS * Statement Audits: Perform routine monthly reconciliations of key vendor statements against accounts payable records to identify missing invoices or credit memos. * Communication Link: Serve as the primary point of contact for external suppliers regarding payment statuses, remittance details, and billing inquiries. * Vendor Master Data: Assist in maintaining accurate vendor onboarding profiles, including tax documents (W-9s) and banking info for ACH setups. PAYMENT SUPPORT \& INTERNAL CONTROLS * Treasury Collaboration: Work alongside the Treasury Supervisor to compile and prioritize vendor invoices for weekly payment proposals. * Internal Auditing \& SOX Compliance: Ensure all processed invoices have the appropriate workflow approvals according to the plant's corporate delegation of authority. Maintain clear, structured audit trails. * Month-End Support: Assist the Assistant Controller during the month-end close process by identifying unvouchered receipts, preparing expense accruals, and analyzing the AP aging report EDUCATION \& EXPERIENCE: REQUIRED * Education: High School Diploma or GED equivalent. * Experience: 2-4 years of years of full-cycle accounts payable experience, ideally in an industrial, manufacturing, or distribution environment. * Software Mastery: Strong proficiency with SAP (specifically FI/MM modules for invoice processing) and Microsoft Excel (vlookups, sorting, filtering). * Data Accuracy: Exceptional alphanumeric data entry speed with a proven track record of near-zero error rates. PREFERRED * Associate degree or higher in Accounting, Finance, or Business Administration. * Understanding of manufacturing inventory flows (Raw Materials, WIP, Finished Goods) and MRO storeroom mechanics. * Bilingual proficiency in English and Spanish is a strong asset. GENERAL SKILLS/EXPERIENCE: * Excellent communication and negotiation skills for relaying data (verbally and in-writing) between other employees and vendors/suppliers * Strong organizational skills and proven ability to maintain accurate, detailed records that will be audited periodically * Ability to work on multiple projects at once with tight deadlines * High-level of comfort in working with numbers and spreadsheets; ability to create statistical reports * Knowledge of Federal and State Taxation laws * Ability to be adaptable, flexible and advance existing skill sets to be able to serve future office needs in additional capacities * Ability to be pragmatic in decision making; requires high integrity * Maintains a high level of confidentiality at all times * Preference will be given to qualified local candidates SOFTWARE/COMPUTER SKILLS \& EXPERIENCE: * General knowledge of basic hardware and software and uses of a variety of different computer operating systems such as Microsoft Office Word, Excel, Outlook, Google Workspace, and web-site software * Has the ability to learn new software systems and data management systems quickly * Proficient keyboarding and typing skills DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Management maintains the right to assign or reassign duties and responsibilities to this job at any time. ENVIRONMENTAL \& PHYSICAL FACTORS: The physical demands and work environment described below represent the activities and surroundings of the position(s). Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Works primarily indoors in a well-lighted air-conditioned office. Daily contact with the public, departmental personnel and vendors. Frequent sitting, standing, walking and occasional bending. May lift, carry, pull / push, and reach for supplies and on occasion lifting (up to 15 lbs.) while performing various aspects of the job. Position requires the capability of managing stress effectively; work is fast paced and can be demanding. Work requires organizing; prioritizing; accuracy and attention to detail. Flexibility in order to assist with/coordinate a variety of projects and activities and to adapt standard methods and procedures to differing conditions; works in a high volume, fast paced environment. Employees often work independently.. HOURS / SPECIAL CONDITIONS: Monday-Friday 8am-5pm; present to fulfill job duties \& meet operational demands/support; schedule may vary depending on plant operational needs thus flexibility is required which could include long days, occasional evening \& weekends; regular and predictable attendance is an essential function of this position; position may require travel to meetings, conferences, workshops or other facilities Envases Commerce, LLC is an Equal Opportunity Employer. #LI-ONSITE

Disbursement Specialist, Accounts Payable

$30 - $40/yr

RH is seeking a Disbursement Specialist, Accounts Payable, to oversee and elevate the disbursement process across our global organization. This role serves as a critical connector between Accounts Payable, RH Vendors, Treasury, and cross-functional partners, ensuring accuracy, integrity, and timeliness in all payments. The ideal candidate is analytical, detail-driven, and highly collaborative, with a focus on service, accuracy, and meaningful partnership. This role plays a key part in maintaining vendor relationships, upholding internal controls, and supporting the financial operations that enable our business to scale. YOUR RESPONSIBILITIES * Ensure timely and accurate vendor payments while optimizing payment terms and maintaining strong financial controls * Prepare and execute daily payment runs, including ACH, wire transfers, checks, and international EU payments * Ensure compliance with internal controls, audit requirements, and SOX frameworks across all disbursement activity * Partner with Treasury on daily cash requirements and payment scheduling * Identify cost-saving opportunities by reducing manual check volume and enhancing digital payment strategies * Reconcile outstanding checks with vendors prior to stale-date timelines, ensuring accuracy and resolution * Build and maintain strong relationships with vendors and internal partners, providing timely communication and support OUR REQUIREMENTS * 5+ years of experience in Accounts Payable, ideally within retail, wholesale, or consumer products * Strong understanding of global payment processes, banking requirements, and cross-border transactions * Proficiency in ERP systems (SAP, Oracle, NetSuite, or comparable platforms) * Advanced Excel proficiency; experience with automation tools (Coupa, Zip, Tipalti) or data visualization platforms (Power BI, Tableau) * Strong understanding of SOX compliance and internal control frameworks * Exceptional communication and vendor-management skills, with the confidence to partner across all levels * Analytical problem-solver with a high level of accuracy, ownership, and attention to detail PHYSICAL REQUIREMENTS * This role is based in-office Monday through Friday at our Corte Madera, CA headquarters * Prolonged periods of sitting, computer work, and document review * Lift and carry up to 10 pounds as needed (e.g., files, laptops, office materials) * Communicate effectively in person, over video, and via digital tool RH is an equal opportunity employer and does not discriminate against any applicant on the basis of race, color, religion, national origin, gender, marital status, age, disability, sexual orientation, military/veteran status, or any other status protected by federal or state law or local ordinance. At RH, we are committed to promoting pay equity. Rate of pay is determined based on each individual's experience, qualifications, and the geographic location of the role.

Accounts Payable / Accounts Receivable Specialist

From $36/yr

Purchasing / Accounts Receivable Specialist (AP Support) Job Summary The Purchasing / Accounts Receivable (AR) Specialist is responsible for managing the full purchase requisition (PR) and purchase order (PO) process, along with supporting customer billing and accounts receivable activities. This role serves as a key operational link between purchasing, accounting, and internal departments to ensure timely procurement, accurate order processing, and effective cash collection. Accounts Payable support will be required as needed. Key Responsibilities Purchasing (Primary Focus) * Receive, review, and process purchase requisitions (PRs) for accuracy and approval compliance * Create, issue, and distribute purchase orders (POs) to vendors * Ensure PO accuracy, proper coding, and adherence to internal purchasing policies * Track open POs and follow up with vendors and internal departments * Maintain organized procurement records and documentation * Communicate with vendors regarding order status, pricing, and delivery timelines * Support cost control and purchasing efficiency initiatives Accounts Receivable (Primary Secondary Focus) * Generate and distribute customer invoices * Record and apply incoming payments accurately * Monitor aging reports and follow up on overdue balances * Assist with collections activities as needed * Reconcile customer accounts and resolve billing discrepancies Accounts Payable (Backup Support) * Process vendor invoices when needed * Match invoices to purchase orders and receipts (3-way match) * Assist with payment processing and vendor inquiries * Support vendor statement reconciliation General Accounting Support * Assist with month-end close activities as required * Maintain accurate records and documentation * Support audits with required backup and reporting * Communicate across internal departments regarding purchasing and billing matters Qualifications * Associate degree in business, accounting, or related field required * Bachelor's degree preferred but not require * 1–3 years of experience in purchasing, AR, AP, or administrative/finance support * Strong attention to detail and organizational skills * Experience with ERP systems preferred (SAP, NetSuite, or similar) * Proficient in Microsoft Excel and basic reporting tools * Strong communication and follow-up skills * Ability to manage multiple priorities in a fast-paced environment Applicant Tracking Software by ExactHire: 03695pgl5e19kldez7xj

Senior Accounts Payable Specialist

Toast creates technology to help restaurants and local businesses succeed in a digital world, helping business owners operate, increase sales, engage customers, and keep employees happy. As a Senior Accounts Payable Specialist at Toast, you’ll play a critical role in our procure-to-pay process by ensuring that vendor invoices are processed accurately and on time, while maintaining strong internal controls. We’re looking for someone detail-oriented, organised, and

Senior Accounts Payable Specialist

Toast creates technology to help restaurants and local businesses succeed in a digital world, helping business owners operate, increase sales, engage customers, and keep employees happy. As a Senior Accounts Payable Specialist at Toast, you’ll play a critical role in our procure-to-pay process by ensuring that vendor invoices are processed accurately and on time, while maintaining strong internal controls. We’re looking for someone detail-oriented, organised, and

Senior Accounts Payable Specialist

Toast creates technology to help restaurants and local businesses succeed in a digital world, helping business owners operate, increase sales, engage customers, and keep employees happy. As a Senior Accounts Payable Specialist at Toast, you’ll play a critical role in our procure-to-pay process by ensuring that vendor invoices are processed accurately and on time, while maintaining strong internal controls. We’re looking for someone detail-oriented, organised, and

Senior Accounts Payable Specialist

Toast creates technology to help restaurants and local businesses succeed in a digital world, helping business owners operate, increase sales, engage customers, and keep employees happy. As a Senior Accounts Payable Specialist at Toast, you’ll play a critical role in our procure-to-pay process by ensuring that vendor invoices are processed accurately and on time, while maintaining strong internal controls. We’re looking for someone detail-oriented, organised, and

Senior Accounts Payable Specialist

Toast creates technology to help restaurants and local businesses succeed in a digital world, helping business owners operate, increase sales, engage customers, and keep employees happy. As a Senior Accounts Payable Specialist at Toast, you’ll play a critical role in our procure-to-pay process by ensuring that vendor invoices are processed accurately and on time, while maintaining strong internal controls. We’re looking for someone detail-oriented, organised, and

Accounts Payable Specialist

about the company. My client is a leading global player within their field, having experienced high growth within the post-COVID years, They are recognized for their long-standing market presence and continuous dedication. It has a people-first culture and is continuing to see good growth within the industry and business. about the job. This is an excellent opportunity to handle the full spectrum of Accounts Payable and support financial accuracy within a high-performing team. Manage the end-to-end processing of supplier invoices and payment transactions. Perform regular financial reconciliations and execute cash flow or variance analysis. Facilitate month-end closing activities to ensure timely and precise financial reporting. Using SAP to maintain comprehensive and accurate Accounts Payable records. Ensure all accounting entries remain in strict alignment with local regulatory and statutory standards. skills and experience required. Minimum of 2 years of practical experience specific

Accounts Payable Specialist (H/F/X)

$140 - $1/yr

Vacancy: Accounts Payable Specialist (H/F/X) - We are looking for an Accounts Payable Specialist (H/F/X) for our client, a consumer goods company in Geneva, to join its finance department within a mid-sized structure for a permanent role.The position is a direct permanent position withourcustomer. The support and placement as well as allofourother services are freeof charge for you as an applicant.MissionsYou handle the full lifecycle of supplier invoice processing and credit notes, ensuring compliance with internal procedures.You manage and maintain supplier master data while supporting the setup of new vendor accounts.You contribute to the continuous improvement and automation of accounts payable processes, including digital invoicing and ERP efficiency.You build and maintain strong relationships with suppliers, handling inquiries, resolving disputes, and ensuring timely communication.Y

Accounts Payable Senior Specialist

Location type All On-site Hybrid Remote Location All Cheyenne, Wyoming Las Vegas, Nevada Norcross, Georgia Rutledge, Tennessee Sandersville, Georgia Tennessee Vicksburg, Mississippi Vidalia, Georgia Team All Corporate Finance Legal Security Mining Operations Ops Shop Technology Work type All Full Time Corporate Finance Apply Accounts Payable Senior Specialist - Nevada On-site — Full Time Las Vegas, Nevada Apply Senior Accountant - Technical & Financial Reporting On-site — Full Time Norcross, Georgia Apply Senior Accountant - Technical & Financial Reporting On-site — Full Time Las Vegas, Nevada Legal Apply Corporate Counsel – Real Estate On-site — Full Time Las Vegas, Nevada Security Apply Director of Security Operations - WY On-site — Full Time Cheyenne, Wyoming Mining Operations Ops Apply Facilities Manager - Cheyenne, WY On-site — Full Time Cheyenne, Wyoming Apply Facilities Technician - Middle, TN Region On-site — Full Time Tennessee Apply Mining Operations Technician - Cheyenne On-