Accounts Administrator Jobs

Accounts Administrator (Specified Purpose Contract)

From $600/yr

Maxi Zoo is part of the Fressnapf Group, the European market leader in pet product with 2,600 shops across Europe. Maxi Zoo is Irelands largest pet retailer and has over 30 shops in Ireland. Maxi Zoo Ireland is driven by the desire to make the life of pets and pets owners simpler, better and happier. Maxi Zoo Ireland is seeking an Accounts Administrator, reporting to the Head of Finance, to support our wider finance team. This is a Full-Time Specified Purpose Contract. Hybrid working arrangements will be offered after initial onboarding and successful candidate is required to work on site at our Headquarters at least 2 days per week. The Temporary Accounts Administrator will play a crucial role in maintaining efficiency within our finance department. This position serves as the primary point of contact for our vendors, managing transaction processing, resolving queries, and keeping our accounts payable function organized and up to date. Key Responsibilities * Inbox Management: Serve as the gatekeeper for the finance team's shared inbox. Monitor, triage, and distribute incoming correspondence daily, ensuring urgent matters are escalated and routine inquiries are answered promptly. * Invoice Organization: Receive, sort, log, and digitally archive supplier invoices. Match invoices to purchase orders and delivery notes, preparing them accurately for approval and payment runs. * Vendor Account Management: Maintain up-to-date and accurate vendor profiles within our accounting system and perform checks for missing invoices. * Vendor Relationship Management: Act as the primary liaison for all vendor finance queries. Build and maintain collaborative professional relationships with suppliers, proactively addressing payment timing, billing issues, and credit notes. * Relationship Management: Day to day correspondence with the store network, aiding in queries and requesting outstanding information. Qualifications and Experience * Prior experience managing shared email inboxes and digital filing systems. * Downloading invoices from online portals. * Familiarity with SAP and proficiency in Microsoft Excel. Key Competencies * Communication: Excellent written and verbal communication skills. * Organization:Strong time-management skills with the ability to prioritize tasks. * Attention to Detail: A precise approach to data entry and matching to prevent financial discrepancies. * Adaptability: Ability to hit the ground running with minimal supervision and integrate quickly into an existing team structure. What We Offer * An opportunity to grow with Europes biggest pet retailer. * Hybrid office arrangements. * Employee Assistance Programme. * Employee Discount up to 40% staff discount and 20% off in our salons. * Paid maternity and paternity leave, annual leave \& sick leave. * Free onsite parking.

Accounts Administrator

We at Comer Group Ireland have an exciting opportunity to join our Finance department as an Accounts Administrator. Objectives of the Role To act as a support to the accounts team in order to ensure that all financial data is reported both accurately and in a timely manner. Duties \& Responsibilities * Daily management and recording of construction accounts payable. * Process, check and post creditor and subcontractor invoices. * Ensure invoices are correctly matched to purchase orders and have followed the appropriate approval process. * Review subcontractor invoices for accuracy and appropriate RCT treatment. * Maintain RCT registrations, contract notifications, payment notifications and returns, where required. * Prepare and assist with VAT reconciliations and periodic VAT returns. * Ensure VAT treatment of supplier, subcontractor and other transactions is correctly recorded. * Process accounting transactions and maintain accurate financial records within Sage X3. * Creditor invoice posting and reconciliation. * Reconcile supplier statements and investigate differences. * Bank postings, bank reconciliations and analysis of bank transactions. * Intercompany invoicing and reconciliations. * Prepare balance sheet reconciliations. * Calculate and post accruals and prepayments. * Assist with monthly management accounts and financial statements. * Assist with weekly and monthly financial and project reporting. * Prepare and maintain construction/project cost sheets. * Liaise with the Purchasing Manager regarding invoices, purchase orders and project costs. * Oversee and assist with debtor and creditor ledgers. * Assist with cash-flow reporting and project working-capital requirements. * Assist with budgets and forecasts across the Group. * Assist with payroll processing where required. * Assist with other statutory accounting and tax returns as required. * Assist with year-end close and provide information to external auditors. * Liaise with external auditors and respond to audit queries as required. * Maintain appropriate accounting records, supporting documentation and financial controls. Qualifications, Knowledge \& Experience * 3+ years' bookkeeping/accounts experience, ideally within construction, property development or a similar environment. * Accounting Technician qualification would be advantageous. * Practical experience of VAT and RCT accounting and compliance is desirable. * Experience using Sage X3 is desirable; strong experience with Sage or a comparable accounting system will also be considered. * Strong experience with accounts payable, supplier reconciliations and bank reconciliations. * Strong systems and IT skills, particularly Excel and accounting systems. * Strong financial acumen and attention to detail. * Ability to analyse transactions and resolve accounting discrepancies. * Self-starter with a practical, hands-on approach. * Able to work effectively independently and as part of a finance team. * Good judgement and logical decision-making skills. * Confident problem solver with the ability to identify and implement process improvements. * Strong written, verbal and interpersonal skills. * Comfortable liaising with finance colleagues, project teams, purchasing, suppliers, subcontractors and external auditors. * Full clean Drivers Licence essential Benefits * Free Parking * Access to company gym * Discounted rates for green fees. * Discounted rates for Food at Head Office and managed Hotels * Discount Rates for stays at Comer Group Hotels * Discount Rates at Comer Group Ireland managed spa and Leisure Facilities \& Restaurants

Accounts and Office Administrator

From $30/yr

Job Summary The Notable Group is a design and distribution company with a manufacturing division working within the interior design world. We import some of the best quality contemporary furniture and lighting from Scandinavia, Spain and other parts of the world for sale to retailers and interior designers. We have an exciting opportunity for an Accounts \& Office Administrator. This is an excellent position for an enthusiastic, self-motivated person who is looking for a varied and engaging role. Responsibility as the office administrator is to oversee the administration activities that facilitate the smooth running of the office, organising diaries, liaising with the warehouse and updating product information both in house and with retailers and clients. You will be responsible to ensure the business records are up to date and all administrative processes work effectively. Proactiveness is imperative to ensure the effective running of the office: raising items with the senior managers in a timely manner to see actions through to conclusion. You will need to be able to "think on your feet" and have a "hands on" approach to problem solving. Your duties will include but not be limited to: * Financial \& VAT management * Answering the telephone, fielding calls, taking messages, speaking to customers and suppliers * Maintaining online and paper filing systems * Use a range of software, including Gmail, excel and Core Cin 7, to ensure the efficient running of the office * Coordinating schedules, appointments and bookings, managing online and office diaries * Maintain a detail log of actions to ensure all tasks are completed to conclusion Financial \& VAT management (using XERO) * Quarterly VAT Returns: Take full ownership of the end-to-end quarterly VAT return process using Xero, ensuring accurate reconciliation and strictly meeting HMRC deadlines. * Xero Management: Maintain accurate digital records in Xero, including bank reconciliations, data entry, and matching receipts to transactions. * Accounts Payable/Receivable: Process supplier invoices, issue client invoices, and chase outstanding payments politely and effectively. * Candidate must have extensive experience of XERO Product Knowledge * A desire to grow and develop a working knowledge of the product ranges we distribute to talk in a knowledgeable way to customers Customer Relationships * Effective communication with customers across the lifecycle of their orders * Support in the production of quotations, contracts and customer related documentation to the highest standards * Timely invoicing and credit control * Maintain lead time schedule in conjunction with the workshop activity * Communication is key in all customer interactions Supplier Relationships * Effective communication with suppliers and third parties * Effective negotiation skills to drive the best price with suppliers * Timely payment of supplier invoices * Effective record keeping to align supplier information (ie purchase orders, invoices, delivery note) * Liaise with vehicle suppliers * Timely provision of information relating to suppliers (ie energy meter readings) * Maintain business insurance to ensure all policies / liabilities are up to date. Skills: Previous office experience is essential Extensive experience of using Xero and quarterly VAT returns - this is essential. Proven, hands-on experience managing financial accounts and submitting VAT returns specifically via Xero (Xero certification is a strong plus). VAT Knowledge: Solid understanding of UK VAT regulations, Making Tax Digital (MTD) rules, and eligible/ineligible business expenses. Experience: Minimum of 2–3 years of experience in an office administration, bookkeeping, or accounts assistant role. Attention to Detail: Exceptional accuracy in data entry and a sharp eye for identifying financial discrepancies. Organization: Strong time-management skills with a proven track record of meeting strict financial deadlines. Outstanding communication and interpersonal abilities with a high standard of written and verbal skills is a must Excellent organisational skills with a good knowledge of MS Office. We run Core Cin 7 as our inventory management and order processing system and this can be taught but some knowledge would be a benefit. Core is connected to Xero. Pleasant and friendly disposition Strength of character who isn't afraid to chase up requests for payment / information or problem solve is key Hours of Work - 30 hours per week Flexible and can be discussed. This would be a work from home position, with one day per week in the office or with other senior management to plan and execute major projects, following a period of in-house training. Salary To be discussed - commensurate with experience. Pay: £15.00-£20.00 per hour Expected hours: No more than 30.0 per week Benefits: * Company pension Work Location: Hybrid remote in Telford and Wrekin TF1