Accounts and Office Administrator

**Job Summary** The Notable Group is a design and distribution company with a manufacturing division working within the interior design world. We import some of the best quality contemporary furniture and lighting from Scandinavia, Spain and other parts of the world for sale to retailers and interior designers. We have an exciting opportunity for an Accounts \& Office Administrator. This is an excellent position for an enthusiastic, self\-motivated person who is looking for a varied and engaging role. Responsibility as the office administrator is to oversee the administration activities that facilitate the smooth running of the office, organising diaries, liaising with the warehouse and updating product information both in house and with retailers and clients. You will be responsible to ensure the business records are up to date and all administrative processes work effectively. Proactiveness is imperative to ensure the effective running of the office: raising items with the senior managers in a timely manner to see actions through to conclusion. You will need to be able to "think on your feet" and have a "hands on" approach to problem solving. **Your duties will include but not be limited to:** * Financial \& VAT management * Answering the telephone, fielding calls, taking messages, speaking to customers and suppliers * Maintaining online and paper filing systems * Use a range of software, including Gmail, excel and Core Cin 7, to ensure the efficient running of the office * Coordinating schedules, appointments and bookings, managing online and office diaries * Maintain a detail log of actions to ensure all tasks are completed to conclusion **Financial \& VAT management (using XERO)** * **Quarterly VAT Returns:** Take full ownership of the end\-to\-end quarterly VAT return process using Xero, ensuring accurate reconciliation and strictly meeting HMRC deadlines. * **Xero Management:** Maintain accurate digital records in Xero, including bank reconciliations, data entry, and matching receipts to transactions. * **Accounts Payable/Receivable:** Process supplier invoices, issue client invoices, and chase outstanding payments politely and effectively. * **Candidate must have extensive experience of XERO** **Product Knowledge** * A desire to grow and develop a working knowledge of the product ranges we distribute to talk in a knowledgeable way to customers **Customer Relationships** * Effective communication with customers across the lifecycle of their orders * Support in the production of quotations, contracts and customer related documentation to the highest standards * Timely invoicing and credit control * Maintain lead time schedule in conjunction with the workshop activity * Communication is key in all customer interactions **Supplier Relationships** * Effective communication with suppliers and third parties * Effective negotiation skills to drive the best price with suppliers * Timely payment of supplier invoices * Effective record keeping to align supplier information (ie purchase orders, invoices, delivery note) * Liaise with vehicle suppliers * Timely provision of information relating to suppliers (ie energy meter readings) * Maintain business insurance to ensure all policies / liabilities are up to date. **Skills:** Previous office experience is essential **Extensive experience of using Xero** and quarterly VAT returns \- this is essential**.** Proven, hands\-on experience managing financial accounts and submitting VAT returns specifically via **Xero** (Xero certification is a strong plus). **VAT Knowledge:** Solid understanding of UK VAT regulations, Making Tax Digital (MTD) rules, and eligible/ineligible business expenses. **Experience:** Minimum of 2–3 years of experience in an office administration, bookkeeping, or accounts assistant role. **Attention to Detail:** Exceptional accuracy in data entry and a sharp eye for identifying financial discrepancies. **Organization:** Strong time\-management skills with a proven track record of meeting strict financial deadlines. **Outstanding communication and interpersonal abilities** with a high standard of written and verbal skills is a must **Excellent organisational skills** with a good knowledge of MS Office. We run Core Cin 7 as our inventory management and order processing system and this can be taught but some knowledge would be a benefit. Core is connected to Xero. Pleasant and friendly disposition Strength of character who isn't afraid to chase up requests for payment / information or problem solve is key **Hours of Work \- 30 hours per week** Flexible and can be discussed. This would be a work from home position, with one day per week in the office or with other senior management to plan and execute major projects, following a period of in\-house training. **Salary** **To be discussed \- commensurate with experience.** Pay: £15\.00\-£20\.00 per hour Expected hours: No more than 30\.0 per week Benefits: * Company pension Work Location: Hybrid remote in Telford and Wrekin TF1