Project Management Coordinator
Company Description Ramboll is a global architecture, engineering, and consultancy company. As a foundation-owned people company, founded in Denmark, we believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that’s where we start – and how we work. Our history is rooted in a clear vision of how a responsible company should act and being open and curious is a cornerstone of our culture. Ramboll in the Americas has thousands of experts working across more than 70 offices. Ramboll experts deliver innovative solutions across Environment \& Health, Water, Energy, and Planning \& Urban Design. Job Description Hybrid-based position on the West Coast (Oakland or Irvine, California preferred) Applicants must be currently authorized to work in the United States on a full-time basis. No sponsorship is available for this position. Are you excited about understanding, interpreting, and navigating complex policy issues? Are you motivated by creating sustainable change that benefits society and nature? Are you a curious and open-minded person? If this sounds like you, or you’re curious to learn more, then this role could be the perfect opportunity. Join our site solutions team as our new Health Sciences and work with us to close the gap to a sustainable future. Your new role We are seeking a Project Management Coordinator to support our Health Sciences Team on the West Coast, preferably based in Oakland or Irvine, CA, but all locations in the Pacific Time Zone will be considered. This role is considered hybrid. The incumbent will have to go to the office two days a week. Your key responsibilities will include: Create and maintain opportunities in CRM, including contract submissions for legal review, tracking open tasks in the PI Tool, and organizing tender documents in the CRM SharePoint. Support project setup and financial management by completing CRM project records, preparing Express Projects, monitoring KPIs, tracking budgets, drafting invoices, and assisting with financial reporting. Ensure compliance with internal project management standards and provide feedback to RAM Operational Excellence (OpEx) on Group initiatives, including participating in testing and supporting rollout and adoption efforts. Coordinate communication and documentation with project teams, vendors, and subcontractors; maintain organized project files; and prepare agendas, minutes, and follow‑up actions for project meetings. Respond to manager requests related to project activities and perform additional duties as assigned Qualifications About you 5+ years of experience in a professional services, consulting, or law firm environment preferred. Medical billing experience may also be considered. Strong organizational skills with the ability to manage competing priorities while maintaining a high level of detail, accuracy, and reliability. Excellent written and verbal communication skills supported by sound professional judgment in both internal and external interactions. Professional, proactive, and service‑oriented approach; comfortable working with diverse personalities and cultures and demonstrating strong listening skills. Ability to use—or willingness to learn—key applications such as Maconomy, CRM systems, and document management tools. Additional Information What we can offer you Interesting and diverse projects Generous Paid Time Off Excellent health and retirement benefits Investment in your development Leaders you can count on, guided by our Leadership Principles Appreciation for the unique person you are The long-term thinking of a foundation-owned company Inspiration from colleagues, clients, and projects Ready to join us? Please submit your application with your up-to-date CV. We invite diversity in all its forms and encourage applicants from all groups to apply. Thank you for taking the time to apply! We look forward to receiving your application. Where People Flourish Our mission is to create sustainable societies where people and nature flourish. This means that a culture of inclusion is embedded in everything we do. Our people bring diverse backgrounds and experiences to the company, enabling us to deliver innovative and forward-thinking solutions to our clients. We also know how important it is to achieve the right balance of where, when, and how much you work. At Ramboll, we offer flexibility as part of our positive and inclusive approach to work. We are committed to equal employment opportunity, regardless of age, disability or medical condition, gender identity, marriage and domestic partnership, pregnancy and maternity, race, ancestry, or national origin, religion or belief, sex and sexual orientation, military service and veteran status, or any other protected characteristic. Ramboll wants to ensure opportunities are accessible to candidates with disabilities. So, please let us know if there are any changes we could make to the application process to make it more comfortable for you. You can contact us at job.advert.accessibility@ramboll.com with such requests. Salary Transparency Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $70,000 - $90.000 annually and does not include bonuses, overtime or other forms of compensation or benefits. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.