Project Administrator
From $20/yr
Primary Engineering and Construction Corporation (Primary) is a leading provider of professional engineering and construction services. Our diverse teams and inclusive culture are the core that powers Primary, enabling us to tailor solutions to clients' and Engineering communities’ specific needs through listening to and embracing unique perspectives. Primary connects them to what is possible today and provides a solid foundation for tomorrow. We offer an extensive array of comprehensive engineering design and design/build services encompassing power system engineering, design-build services for utilities, joint use and telecommunication design, traffic and transportation engineering, and renewable energy systems. These services cater to a diverse range of clients, including electric utility companies, developers, builders, commercial and industrial businesses, mining companies, government, and private contractors. We are driven to build long-term relationships with both our customers and employees. At Primary, we are dedicated to fostering an open and safe environment where all voices, whether from our team members, clients, or community, are valued and heard. As we grow our company, we remain committed to breaking down barriers and creating new opportunities within our industry. Responsibilities: * Project Administration * Provide project support and coordination for the engineering team to help ensure projects are executed on time and within budget. * Set up projects according to department best practices and standards. * Project coordination and tracking using Microsoft Excel and project management tools * Maintain accurate project tracking and data entry. * Timely performance of necessary tasks to initiate, monitor progress, close, bill, and archive project files digitally. * Financial Support * Verify receipt of services procured to support payment of supplier invoices. * Request cost quotations from internal design, material, and construction resources. * Summarize and evaluate project financial outcomes at completion. * Prepare and enter invoicing in the accounting system (Microsoft Dynamics SL \& Acumatica). * Complete billing and invoicing for various clients. * Complete expenses reports. * Process invoices for payment. * Office Culture \& Social Events * Plan and coordinate office social events, including holiday parties, team lunches, celebrations and seasonal gatherings. * Manage event logistics such as venue booking, catering, invitations, RSVPs and supplies. * Track event budgets and expenses. * Recognize staff milestones such as birthdays, work anniversaries and welcomes for new hires. * Gather staff feedback and ideas to keep events engaging and inclusive. * General Administrative Duties * Manage basic office supplies and necessities. * Maintain and improve contract reporting tools and templates. * Coordinate and maintain records for office space, company credit cards, and other equipment and assets. * Other duties as assigned Qualifications: * Minimum of 2 years of experience in a similar role or equivalent education such as a degree or certificate in business administration, project management, or accounting. * Previous experience with Enterprise Resource Management (ERP) software systems would be an asset. * Experience working in the electric utility, or a related engineering/construction environment would be an asset. * Experience with electric utility project estimating and project management would be an asset. * Class 5 driver’s license The eligible candidate should possess: * Demonstrated proficiency in Microsoft Office applications: Word, Excel, PowerPoint, MS Project. * Exceptional written and verbal communication skills, which include the ability to prepare reports, format documents, and draft official letters and correspondence, * Ability to work within a deadline-oriented team environment, to prioritize work, and to work independently, * Strong organizational skills and attention to detail including ability to adapt and problem solve * Well developed interpersonal skills with the ability to cultivate strong business relationships internally and externally * Familiarity with accounting and/or project management principles Why Join Primary? At Primary, we don’t just deliver engineering and construction solutions — we build careers, communities, and lasting partnerships. Here’s what sets us apart: * Competitive Compensation: Our total rewards package includes competitive salaries, annual bonuses, company matching RRSP, generous vacation allowances and flex / PTO days, extended health and dental benefits, including a Health Care Spending Account and an Employee and Family Assistance Program, and more. * People-First Culture: We believe that great work starts with great people. Our collaborative and inclusive culture fosters open communication, mutual respect, and a genuine sense of belonging. * Innovation Meets Impact: With over 20 years of experience delivering infrastructure solutions across Canada, we’re known for our forward-thinking approach and commitment to quality. * Growth \& Development: We invest in our people. We offer mentorship, training programs, and opportunities to expand your skills across disciplines and projects. * Flexibility \& Work-Life Balance: Our flexible work schedules and hybrid work options (where applicable) support a healthy work-life balance. * Commitment to Safety \& Integrity: Safety is our top priority — in our field work, our offices, and our culture. How to Apply If you are ready for a new challenge and want to make a difference in the industry, please click the link to apply. If this role isn’t quite right for you, check out our careers page for other available opportunities. Careers - Primary Engineering and Construction Corporation Candidates must be legally eligible to work in Canada at the time of application. We thank all candidates for their applications; however, only those selected for an interview will be contacted.