Assistant to the Managing Director & Office Manager (Full-Time / Part-Time) (m/w/d)

**ASSISTANT TO THE MANAGING DIRECTOR \& OFFICE MANAGER** **(Full time /Part time)** **GENERAL ROLE** The Assistant to the MD \& Office Manager will be responsible for the operational management of the office and the coordination of daily activities, contributing to a working environment that is efficient, welcoming, and well\-organized. Reporting directly to the Managing Director, the role will coordinate an administrative resource and act as a key point of contact for the team and for internal and external stakeholders. Additionally, Assistant to the MD \& Office Manager will support internal communication, particularly in the dissemination of messages from the MD and the Leadership Team, and in the management of organizational communications relevant to company life. **Main Responsabilities** **Executive \& Office Activities Management** * Manage the Manager Director’s agenda and organize meetings and appointments; * Coordinate business trips and travel arrangements (flights, hotels, visas); * Monitor expense reports and related administrative tasks, supporting budget tracking; * Prepare support materials (presentations, minutes) and ensure logistical coordination; * Provide administrative support to the Finance team or other departments when needed (e.g., processing and recording invoices and payments); * Manage office supplies and inventory, ensuring timely procurement and replenishment's office supplies and inventory, ensuring timely procurement and replenishment. **Internal Communication Support** * Coordinate internal communications from the MD and the Leadership Team; * Collaborate with HR and other departments to ensure clear and consistent messaging (e.g., managing organizational communications); * Organize and facilitate internal events (meetings, seminars, team\-building activities); * Manage the internal community by publishing and adapting content for different target audiences; * Coordinate and organize corporate initiatives and internal activities (e.g., thematic breakfasts, company visits, morning briefs). **General Services Support** * Act as the point of contact for safety, shipments, and logistics; * Supervise front desk operations and welcome visitors; * Support the improvement and optimization of office spaces and daily operations; * Assist with room setup for meetings, onboarding, and training activities (equipment, access, integration); * Manage incoming communications (emails, calls). **PROFILE** * Bachelor’s or master’s degree preferably in economic/humanistic field; * Proven experience in Office Management or Executive Assistant roles; * Excellent organizational, interpersonal, and problem\-solving skills; * Strong command of Microsoft Office Suite, especially PowerPoint; * Fluent in German and English (French is a plus); * Service\-oriented mindset, discretion, proactivity and team spirit; * Strong aesthetic sensitivity and attention to detail; * Ability to work independently and manage multiple tasks simultaneously. Hermès engages positive and passionate people who own the following requirements: * Excellent interpersonal and communication skills, with a customer service orientation; * Team player mentality to build meaningful relationships and ability to work autonomously; * Availability, flexibility and dynamism to function in a high\-paced environment; * Determined to be part of a people centric retail project, for which is required vocation for human values, passion and a strong aesthetic sense. In Hermès diversity of experience and perspectives create a better work environment, we value, ensure and believe in gender equality, welcoming individuals of all backgrounds. Joins the Human Adventure of Hermès !