Order Entry Specialist Jobs

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Order Entry Specialist

Description: The Order Entry Specialist is responsible for ensuring accurate and timely entry of customer orders into the company’s ERP systems. This role plays a critical part in maintaining order integrity, validating compliance with requirements, and coordinating with internal teams to resolve discrepancies. High attention to detail and strong organizational skills are essential to deliver a seamless order management process and support overall customer satisfaction. Key Responsibilities Order Validation \& Compliance Validate that all order requirements are met prior to entry. Ensure any exceptions have proper approvals attached before processing. Order Processing Enter orders accurately into ERP systems. Maintain data integrity and adhere to established order management processes. Issue Resolution \& Coordination Collaborate with Customer Success Key Account Success Managers (KASM) and Customer Success Managers (CSM) to resolve discrepancies. Escalate issues promptly to ensure timely resolution and positive customer experience. Order Status Monitoring Track orders through the fulfilment process and update internal teams or customers on status changes. Coordinate with logistics teams to confirm delivery schedules and resolve shipping issues. Documentation \& Compliance Maintain accurate records of orders, approvals, and related documentation. Support internal and external audits by providing accurate order records. Reporting \& Continuous Improvement Generate daily or weekly reports on order entry volumes, accuracy, and turnaround times. Identify process gaps and suggest improvements to enhance efficiency and accuracy. Requirements: Skills \& Experience Accuracy \& Attention to Detail: Exceptional focus on precision in data entry and documentation. Technical Proficiency: Familiarity with ERP/CRM systems and order management processes. Process Knowledge: Basic understanding of purchase order requirements, Incoterms, and logistics workflows. Communication: Ability to work effectively with internal teams to resolve issues quickly. Experience: Previous experience in order entry, data processing, or administrative support preferred. Key Performance Metrics Productivity and turnaround time for order entry. Order accuracy and compliance with requirements. Timely resolution of discrepancies and exceptions. * Reporting accuracy and contribution to process improvements.

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Order Entry Specialist

Industrial PhysicsNew Albany, IN, US

Description: The Order Entry Specialist is responsible for ensuring accurate and timely entry of customer orders into the company’s ERP systems. This role plays a critical part in maintaining order integrity, validating compliance with requirements, and coordinating with internal teams to resolve discrepancies. High attention to detail and strong organizational skills are essential to deliver a seamless order management process and support overall customer satisfaction. Key Responsibilities Order Validation \& Compliance Validate that all order requirements are met prior to entry. Ensure any exceptions have proper approvals attached before processing. Order Processing Enter orders accurately into ERP systems. Maintain data integrity and adhere to established order management processes. Issue Resolution \& Coordination Collaborate with Customer Success Key Account Success Managers (KASM) and Customer Success Managers (CSM) to resolve discrepancies. Escalate issues promptly to ensure timely resolution and positive customer experience. Order Status Monitoring Track orders through the fulfilment process and update internal teams or customers on status changes. Coordinate with logistics teams to confirm delivery schedules and resolve shipping issues. Documentation \& Compliance Maintain accurate records of orders, approvals, and related documentation. Support internal and external audits by providing accurate order records. Reporting \& Continuous Improvement Generate daily or weekly reports on order entry volumes, accuracy, and turnaround times. Identify process gaps and suggest improvements to enhance efficiency and accuracy. Requirements: Skills \& Experience Accuracy \& Attention to Detail: Exceptional focus on precision in data entry and documentation. Technical Proficiency: Familiarity with ERP/CRM systems and order management processes. Process Knowledge: Basic understanding of purchase order requirements, Incoterms, and logistics workflows. Communication: Ability to work effectively with internal teams to resolve issues quickly. Experience: Previous experience in order entry, data processing, or administrative support preferred. Key Performance Metrics Productivity and turnaround time for order entry. Order accuracy and compliance with requirements. Timely resolution of discrepancies and exceptions. * Reporting accuracy and contribution to process improvements.

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Order Entry Specialist I

Setpoint IntegratedBaton Rouge, LA, US

Summary: The Order Entry Specialist I role maintains ownership and accountability of all Order Management process steps of a sales order for distributed products. This role also performs administrative functions pertaining to the operation of the company and the safety of company personnel. Responsibilities: Effectively review customer purchase order details and order hand-off information to input sales orders for distributed products for all product verticals into systems of record with attention to detail and timely execution. Prepare and distribute paperwork for shipment to ensure accurate execution of sales orders. Input purchase orders and material transfers for components required to complete orders and issue orders to external suppliers. Routinely communicate with external suppliers to monitor delivery dates Send Sales Order Acknowledgement to the customer and communicate order updates Complete forms to request new customers, bill to/ship to addresses and/or vendors Assist with changes/updates to sales orders and purchase orders Responsive to customers through prompt follow-up to order need, inquiries and non-technical problem resolution. Engage necessary resources to resolve order fulfillment issues when they arise Follow order fulfillment process for product availability and production determination Positional Requirements \& Qualifications:Education \& Experience: Dynamics or other ERP experience preferred, but not required High School diploma Experience in a customer service or administrative role addressing business process and customer needs within order execution process. (preferred) Skills \& Abilities: Customer-focused attitude (internal/external) Highly organized Self-directed learner Effective time-management Detail-oriented Must be able to travel and have a clear driving record in accordance to company driving guidelines Clear background check and drug/alcohol screening Essential Physical Functions: Travel: less than 5% Lifting up to 20 pounds * Bending, stooping, walking This job description is intended to describe the general nature and level of the work being performed. This is not an exhaustive list of all duties and responsibilities. The Company reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

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Order Entry Specialist Jobs

Order Entry Specialist

Order Entry Specialist

Order Entry Specialist I

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