Human Resources Onboarding Specialist Jobs

Onboarding Specialist Non-Clinical - Human Resources : 3050184

From $25/yr

Onboarding Specialist (Non-Clinical) – Human Resources Pay: $25.00 - $30.00; based off experience Location: Fully remote – candidates must be local to the Chicagoland area. (First day onsite required to pick up equipment and verify system access.) Summary We are seeking a detail-oriented and customer-focused Onboarding Specialist to coordinate all aspects of the new hire onboarding process in a dynamic, fast-paced HR environment. This role partners closely with HR, IT, and external vendors to ensure a seamless onboarding experience while maintaining full compliance with organizational and regulatory standards. The ideal candidate thrives in remote settings, demonstrates exceptional communication and organizational skills, and handles confidential information with discretion and professionalism. Requirements * Bachelor’s degree or equivalent work experience * HR experience, preferably in onboarding or talent acquisition * Strong technical proficiency with Microsoft Office Suite and applicant tracking systems * Excellent written and verbal communication skills * Proven ability to manage high-volume onboarding tasks in a fast-paced environment * Experience with compliance processes and background check coordination * Highly organized, detail-oriented, and customer-service minded * Ability to work independently and collaboratively across teams * Preferred: HR Certification (PHR or equivalent) Responsibilities * Manage and execute all phases of new hire onboarding for assigned business units * Partner with HR, IT, and vendors to ensure timely system access and equipment setup * Review, verify, and process electronic onboarding documents in compliance with regulations * Conduct and monitor background checks, fingerprinting, and credential verifications * Coordinate physical clearances with Occupational Health and external vendors * Troubleshoot technical or process-related onboarding issues * Maintain complete and compliant employee records in accordance with legal standards * Audit onboarding data for accuracy and timeliness * Communicate onboarding progress with candidates, hiring managers, and HR partners * Support process improvement initiatives, documentation updates, and data audits * Stay current on HR trends and compliance best practices through ongoing learning Benefits * Competitive compensation package * Fully remote role (with one-day in-person equipment pickup) * Professional development and training opportunities * Supportive and collaborative HR team environment focused on service excellence #ZR-REP

Human Resources Onboarding and Compliance Specialist I

Description Summary: This role entails delivering comprehensive support and assistance to the HR Operations Team and other HR Centers of Excellence (COEs), with a primary focus on overseeing onboarding and cross-boarding milestones for Associates. The specialist will be instrumental in the seamless orchestration of recruitment and onboarding processes, ensuring efficiency and compliance with organizational standards. The position demands a high degree of professionalism, meticulous organization, and unwavering attention to detail. The ability to manage projects effectively and provide exceptional customer service is paramount. The HR Onboarding and Compliance Specialist I will frequently engage with key stakeholders and handle sensitive human resources data, necessitating a high level of tact, diplomacy, discretion, and sound judgment. In essence, this role carries significant responsibility for maintaining the integrity and smooth operation of the HR onboarding processes, contributing directly to the foundation of the Associates' journey within the organization. Responsibilities * Meets expectations of the applicable OneCHRISTUS Competencies: Leader of Self, Leader of Others, or Leader of Leaders. * With general guidance, ability to handle high volume onboarding and cross-boarding functions for both Clinical and Non-Clinical roles with a high level of accuracy. * With general guidance, ensure a high level of compliance surrounding hiring and Associate transition protocols with multiple systems to ensure success onboarding and cross boarding across the enterprise. * Data Gathering and Analysis: Ability to gather and analyze data, monitor metrics, and prepare reports as needed. This includes a strong attention to detail and methodical approach to tasks. Strong analytical skills are necessary to assess compliance risks, interpret regulatory requirements, and develop effective strategies to ensure adherence to standards. * Communication: Strong verbal and written communication skills to clearly convey information, expectations, and procedures to new hires, internal transfers and various departments within the organization. * Regulatory Knowledge: With general direction, knowledge of healthcare regulations is required of this role. The specialist should understand federal, state, and local regulations affecting healthcare operations and patient care. This includes familiarity with healthcare laws and regulations, such as EEOC, FCRA, HIPAA, OSHA, State and National License and Certification requirements and other pertinent guidelines. Understanding fair hiring practices and knowledge of E-Verify compliance is required of this role. * Continuous Learning: Commitment to continuous learning and staying updated on changes in healthcare regulations and compliance standards is essential. Participation in professional development courses and membership in relevant industry associations is encouraged. Requirements * A Bachelor’s degree in Management, Business, Human Resources, or a related field is preferred. * Excellent verbal and written communication skills. * Ability to work independently with general direction, leverage all available resources, and effectively solve problems. * Must be proficient in Microsoft Office (Excel, Outlook, PowerPoint, and other web-based applications). * Interpersonal Skills: The ability to work collaboratively with various departments, including legal, human resources, and clinical teams, is critical. The specialist should demonstrate strong problem-solving skills and the ability to manage multiple projects simultaneously. * Problem-Solving Skills: Skilled at solving problems and making decisions that benefit both the organization and its Associates. * Customer Service Skills: Customer service skills are crucial, always maintaining a professional demeanor and confidentiality regarding sensitive information. * 0–1-year experience with onboarding and cross-boarding preferred * Experience working with a Human Resources Information System (HRIS) preferred * Project Management Experience: Prior experience in managing multiple ongoing projects is preferred. The candidate should demonstrate strong organizational skills, the ability to set priorities, and the ability to provide efficient service under constant deadlines. * aPHR, PHR, SHRM-CP, or equivalent certification is preferred. Work Schedule 8AM - 5PM Monday-Friday Work Type Full Time

Human Resources Onboarding Specialist

From $60/yr

Basic Qualifications * 3 or more years of experience in Human Resources, onboarding, talent acquisition, employee experience, or related fields * Strong organizational skills with experience managing multiple onboarding cohorts and schedules * Experience supporting employee onboarding processes and workforce integration activities * Ability to troubleshoot access, login, and onboarding related technology issues * Advanced Microsoft Excel skills including pivot tables, VLOOKUPs, and data reporting Job Description At Lockheed Martin, our employees contribute to programs and technologies that support global security and aerospace innovation. As a Human Resources Onboarding Specialist supporting the Greenville campus, you will help deliver a structured and engaging onboarding experience that prepares employees and contractors for success from their first day forward. This role combines onboarding operations, employee experience, workforce integration, and cross functional coordination in a fast paced environment supporting large scale workforce operations. The Human Resources Onboarding Specialist is responsible for coordinating and executing onboarding programs, new hire orientation activities, workforce integration processes, onboarding communications, and onboarding data reporting. This role partners with Human Resources, Information Technology, Security, Facilities, Operations, Environmental Safety and Health, and Training teams to ensure employees receive a smooth onboarding experience while meeting compliance and operational requirements. What You Will Be Doing You will support onboarding operations and employee integration activities for new hire cohorts across the Greenville campus. Key responsibilities include: * Coordinate onboarding and orientation programs for cohorts ranging from 5 to 60 employees and contractors every two weeks * Create and manage onboarding schedules, orientation agendas, training sessions, and workforce integration activities * Support employee technology setup including password creation, multi factor authentication, computer login access, and internal system navigation * Prepare onboarding materials, workstations, badges, equipment, and welcome resources prior to orientation sessions * Communicate onboarding schedules, required documentation, eligibility verification requirements, and orientation instructions to employees and contractors * Partner with Information Technology, Facilities, Security, Operations, Training, Environmental Safety and Health, and Human Resources teams to coordinate onboarding readiness * Maintain probation review tracking systems and partner with leaders to identify and support at risk employees * Collect, analyze, and report onboarding and workforce integration data using Microsoft Excel dashboards, pivot tables, VLOOKUPs, and data visualization tools What’s In It For You We are committed to supporting your work life balance and overall well being, offering flexible scheduling options. Learn more about Lockheed Martin’s comprehensive benefits package here. Do you want to be part of a company culture that empowers employees to think big, lead with a growth mindset, and make the impossible a reality? We provide the resources and give you the flexibility to enable inspiration and focus if you have the passion and courage to dream big, work hard, and have fun doing what you love then we want to build a better tomorrow with you. Who You Are You are an employee experience professional who excels at organization, communication, and operational coordination. You thrive in collaborative environments where attention to detail, proactive problem solving, and relationship building help create a positive onboarding experience that supports employee engagement, retention, and workforce readiness. Desired Skills * Positive and engaging communication style with a passion for employee experience * Ability to identify onboarding improvement opportunities and implement process enhancements * Self-directed work style with strong initiative and follow through * Experience collaborating across Human Resources and operational teams * Strong customer service and relationship building skills * Experience supporting workforce analytics, onboarding metrics, or employee satisfaction initiatives * Ability to adapt quickly and remain organized in dynamic environments * Experience with Tableau and process automation Other Important Information By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings. Ability to work remotely Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.