Who We Are: At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse. Our global family now encompasses over 3
JOB OVERVIEW: The Executive Assistant will support the Chief Executive Officer and additional executive level leaders. The assistant will be responsible for a broad range of administrative tasks in a fast-paced environment. The role requires proactive initiative, sound judgment, independent decision making, organization, energy, self-started mentality, discernment and discretion. This position is primarily onsite with very limited work remote opportunities. Responsibilities included by not limited to: Executive Administrative Coordinator will provide priority support to the CEO and President and support all administrative needs of that position. * Provide comprehensive governance and Board support for PHMC and subsidiaries, including scheduling meetings, developing and managing agendas, coordinating and distributing materials, attending meetings, preparing accurate meeting minutes, and maintaining secure document storage. + Oversee full upkeep and compliance of the board portal software, including user management, training, troubleshooting, timely posting of materials, and ensuring the system remains functional, secure, and aligned with governance standards. + Ensure adherence to nonprofit governance requirements by supporting board and committee member onboarding and orientation, managing rosters, terms, and attendance, tracking board actions, adhering to policies, serving as the primary administrative liaison to the Board and its committees. * Administrative support to the Legal, Risk Management and Strategic Sourcing and Procurement Departments, including scheduling meetings and managing calendars, coordinating document execution and filing, maintaining organized and compliant records, assisting with contract tracking and document management systems, preparing correspondence and reports, and serving as a liaison to internal departments and external legal counsel to ensure timely follow-up and completion of legal matters. * Assist in the preparation and distribution of materials and presentation for meetings * Responsible for invoicing, expense management, purchasing and * Prepare documents, letters, etc. using Microsoft applications (Word, PowerPoint and Excel). * Support and maintain an electronic and paper filing system for documents. * Responsible for inventory management, including ordering, tracking and storage of office supplies * Provide administrative backup support and coverage when * Assists with answering and directing calls and * Ability to handle matters with discretion and tact. * Attends meetings and takes minutes as * Provide mail support through opening and directing mail appropriately. * Perform other duties and responsibilities as assigned. QUALIFICATIONS AND SKILLS: * Experience supporting C-level executives * Experience providing board management administration * Excellent verbal and written communication skills * Proficient with Microsoft Suite, specifically Word, Excel, PowerPoint and Outlook * Knowledge in Microsoft Visio and Project a plus * Strong organizational and time management skills, attention to detail, flexibility, and ability to work independently and as part of a * Ability to handle confidential information in accordance with PHMC policies and * Proven ability to work under pressure and meet EXPERIENCE: Minimum of 5 years administrative experience supporting executive level managers. EDUCATION REQUIREMENT: High School Diploma/GED. Associate or greater preferred with paralegal experience preferred.
Description: About the Company Direct Edge Media is a fast-paced, growth-oriented printing company specializing in digital, offset, and large-format printing for enterprise, agency, and trade clients. We value ownership, accountability, and people who take initiative. If you thrive in high-impact roles where trust and autonomy are earned, this is a career-defining opportunity. We are seeking a highly empowered Executive Administrative Assistant to serve as a strategic extension of the CEO. This role is not reactive or task-based—it is designed for someone who exercises judgment, sets priorities, and makes decisions independently to protect the CEO’s time, focus, and effectiveness. The CEO is the company owner, primary decision-maker, and a top sales performer. This position exists to own the details, systems, and follow-through of the executive function, allowing the CEO to focus on leadership, growth, and revenue—without being pulled into day-to-day decision fatigue. The ideal candidate is calm, confident, and decisive. They do not wait for permission on routine matters, are comfortable saying “no” or “not now” on the CEO’s behalf, and proactively create structure, systems, and documentation so information is accessible without relying on the CEO’s memory. Essential Duties and Responsibilities Primary Responsibilities – CEO Support (Top Priority) * Serve as a trusted gatekeeper and decision filter for the CEO’s time, attention, and priorities * Independently prioritize, approve, defer, decline, or reschedule requests on the CEO’s behalf without requiring constant approval * Represent the CEO internally when appropriate, including attending meetings or communicating decisions and direction * Own and manage the CEO’s calendar, travel, logistics, communications, and follow-ups with minimal oversight * Anticipate needs, identify risks or bottlenecks, and take action before issues escalate * Draft, respond to, and manage communications on the CEO’s behalf using sound judgment * Exercise discretion and professionalism while handling highly confidential business, legal, financial, and personnel matters Meetings, Notes \& Accountability Ownership * Attend executive and leadership meetings as needed, representing executive priorities * Produce clear, concise, and actionable meeting documentation * Identify decisions, action items, owners, and deadlines in real time * Distribute follow-ups and ensure accountability without relying on the CEO to intervene * Track commitments and proactively follow up until items are completed * Escalate issues appropriately and close loops so nothing stalls or gets lost Systems, Process \& Documentation Ownership * Create and maintain executive-level systems to reduce reliance on verbal memory and ad-hoc communication * Own a task and priority tracking system for executive initiatives * Document repeatable processes, decisions, and workflows * Build and maintain an executive documentation repository (projects, references, decisions, key contacts, processes) * Ensure information is organized, accessible, and up to date so teams can self-serve without repeatedly going to the CEO Executive \& Leadership Team Support (Secondary Priority) * Provide administrative and operational support to executive leadership as aligned with CEO priorities * Coordinate leadership meetings, planning sessions, and cross-functional initiatives * Support preparation of presentations, reports, and executive communications * Track leadership initiatives, deadlines, and deliverables across teams Operational \& Business Support * Take ownership of “small but critical” tasks that often slow leadership execution * Act as a liaison between the CEO, executive team, and internal stakeholders * Drive special projects from start to finish with minimal direction * Ensure momentum, clarity, and completion across executive initiatives * Be involved in other businesses owned by the CEO, including tracking filing deadlines, supporting tax preparation, and coordinating required documentation What Success Looks Like in This Role * The role is successful when the CEO places full trust in your judgment; that trust is the ultimate measure of success * The CEO is rarely pulled into administrative or follow-up work * Meetings result in decisions, action, and accountability—without reminders from the CEO * Requests are prioritized appropriately without bottlenecking at the CEO level * Information is documented, organized, and easily accessible * Fewer dropped balls, missed follow-ups, or last-minute scrambles * Leadership operates with greater clarity, alignment, and efficiency * The CEO trusts this role to act independently and represent him well Requirements: Qualifications – Education \& Experience * 3+ years supporting senior executives or leadership teams * Demonstrated ability to operate independently with authority and judgment * Strong meeting facilitation, documentation, and follow-through skills * Exceptional organizational, prioritization, and time-management abilities * Clear, confident written and verbal communication * Proven experience handling confidential and sensitive information * Highly skilled in Google Workspace and/or Microsoft Office o Microsoft Excel and PowerPoint specifically Knowledge, Skills \& Abilities * Calm, steady presence in fast-paced or high-pressure environments * Highly proactive with a strong sense of ownership * Confident decision-maker who does not require constant approval * Comfortable holding others accountable professionally * Systems-minded and process-oriented * Adaptable, solutions-focused, and trusted with discretion Benefits * Competitive salary * Company-sponsored health insurance * Retirement savings plan with company match * Paid time off and holidays * Professional development opportunities * Dynamic, growth-oriented work environment Compensation The base compensation range for this full-time position is $100,000.00 - $125,000.00 per year plus benefits. Compensation is determined by role scope, experience, skills, and location.
Description: EXECUTIVE ASSISTANT TO THE CEO SUMMARY The Executive Assistant will provide high-level administrative support to executive management, ensuring efficient operations and effective communication. This position requires a highly organized, proactive, and detail-oriented individual with exceptional communication and interpersonal skills. The Executive Assistant will manage complex schedules, coordinate projects, and handle sensitive information with discretion, playing a crucial role in supporting the executive team and facilitating smooth workflow within the organization. This role will require in-office attendance, travel, and some personal assistant duties. ESSENTIAL JOB DUTIES AND RESPONSIBILITIES * Provide comprehensive administrative support to executive management, relieving them of administrative details and managing both personal and professional tasks. * Coordinate workflow, prioritize tasks, and proactively follow up on delegated assignments to ensure timely completion. * Exercise initiative to manage situations effectively in the manager's absence and maintain project schedules. * Develop and maintain procedures manuals to ensure consistent performance of routine tasks. * Compose, prepare, and review correspondence and reports for executive signature. * Manage incoming mail, prioritize action items, and ensure timely responses to requests. * Monitor and respond to emails as required, drafting or abstracting reports as needed. * Serve as the primary point of contact for department heads, executives, investors, financiers, and owners, fostering positive communication and collaboration. * Coordinate conference calls and meetings effectively. * Collaborate with the Executive Assistant to the CEO to coordinate events, provide backup support, and ensure seamless coverage. * Manage and maintain business and personal calendars, optimizing time efficiency for executive management. * Schedule meetings, prepare agendas, and arrange necessary facilities. * Handle all inquiries with professionalism and efficiency, arranging callbacks and providing necessary information. * Screen visitors, manage interruptions, and ensure a professional and welcoming environment. * Arrange travel for executive management and other designated personnel, including itineraries, trip files, and expense reports. * Monitor travel arrangements and provide support in case of disruptions or changes. * Maintain and improve data storage and retrieval systems. * Manage administrative details for projects and seek opportunities to contribute to projects within areas of competence. * Complete other assignments as directed by executive management. Requirements: SKILLS AND EXPERIENCE * Bachelor’s Degree preferred but not mandatory. * 5 years of experience supporting "C"-level executives. * Advanced proficiency in Microsoft Office Suite, Adobe products, and travel arrangement tools. * Demonstrated skills, professionalism, and ability to maintain confidentiality at an advanced level. * Excellent written and verbal communication skills. * Must have a valid driver’s license with no major infractions in the last 12 months.
Who We Are: At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse. Our global family now encompasses over 3
Sr Executive / Asst Manager (Adminstrative), Centre for Innovation in Healthcare Job ID: 9446 Job Function: Administration Institution: National University Health System Key Responsibilities: Administrative Coordination and Office Management - Manage and prepare agenda of weekly CIH Meetings - Maintain comprehensive meeting records and oversee a centralised action item database, ensuring thorough follow-through and accountability for all tasks and decisions - Manage CIH's master calendar, coordinating team schedules and meetings - Oversee office logistics, including maintenance, security, and space allocation - Manage inventory and procurement of office supplies - Coordinate with facilities management for any office-related issues - Implement and maintain efficient filing systems for both physical and digital documents - Support auditing processes by preparing required documentation Financial and Operational Support - - Support budget tracking and expense management for CIH operations
Microsoft Office suiteproject management toolsfinancial management software
about the companyThe client is a trading firm headquartered in Singapore, specializing in top-quality electrical components, Semiconductor Equipment, and Energy related products. about the jobProvide general administrative support to the finance team • Prepare and process trade-related documents (quotations, purchase orders, invoices, transport documents) with banks and overseas offices • Organize and arrange travel arrangements including visas, air ticket about the companyThe client is a trading firm headquartered in Singapore, specializing in top-quality electrical components, Semiconductor Equipment, and Energy related products. about the jobProvide general administrative support to the finance team • Prepare and process trade-related documents (quotations, purchase orders, invoices, transport documents) with banks and overseas offices • Organize and arrange travel arrangements including visas, air ticket Immediate Role location in North East3 + 3 months renewal contract about the c
about the company Our client is a global player in providing consultancy, project management, and engineering services about the job Our Admin Executive provides various administrative and operational support to company We are seeking a proactive and organized Admin Executive to provide comprehensive administrative and operational support to our team. Administrative and Project Support: Provide comprehensive administrative assistance to the management and project teams, including handling inquiries, managing documents, and organizing records. Reception and Guest Management: Act as the first point of contact, greeting and directing visitors, screening phone calls, and preparing refreshments for guests. Scheduling and Travel Coordination: Manage calendars, schedule meetings and appointments, and coordinate travel arrangements for management and staff, including flights, hotels, and transportation. Office and Supply Maintenance: Oversee the organization and maintenance of the office envir
administrative experienceproblem solvingproactive approachcommunication skillsinterpersonal skills+4 more
Overview GitLab is an open-core software company that develops the most comprehensive AI-powered DevSecOps Platform, used by more than 100,000 organizations. Our mission is to enable everyone to contribute to and co-create the software that powers our world. When everyone can contribute, consumers become contributors, significantly accelerating human progress. Our platform unites teams and organizations, breaking down barriers and redefining what’s possible in software development. Thanks to products like Duo Enterprise and Duo Agent Platform, customers get AI benefits at every stage of the SDLC. The same principles built into our products are reflected in how our team works: we embrace AI as a core productivity multiplier, with all team members expected to incorporate AI into their daily workflows to drive efficiency, innovation, and impact. GitLab is where careers accelerate, innovation flourishes, and every voice is valued. Our high-performance culture is driven by our values and co
Google Workspace proficiencyZoom proficiencySlack proficiencyNavan proficiency
Location This is an in-person role in the Toronto, Ontario office. Candidates must be based within a 50-mile commuting distance of the office (240 Richmond St W, Toronto, ON) and able to be physically present in the office 4 days a week. About the Role We’re looking for an Executive Assistant (EA) to support leaders on our Executive Operations team. This role is focused on keeping
Who We Are: At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse. Our global family now encompasses over 3
Experience providing execut...Strong organizational and t...Excellent written and verba...Proficiency in office produ...Ability to handle confident...+3 more
Associate Executive, Clinical Administration Office You will be responsible for providing administrative and secretarial support to various clinical services in Medical, Nursing, Allied Health and the department. You will engage in effective office management such as maintaining and monitoring office equipment assets, ensuring proper documentation of purchases and timely submission of invoices and claims. You will ensure the smooth running of clinical service and operations through coordinating manpower-related activities and providing administrative support for new staff hiring activities. In addition, you will support processes required to comply with SCH policies and regulatory bodies. You will also help to coordinate and provide logistics support for staff education activities. Job Requirement - Diploma with 2 years’ experience; or - Higher NITEC / NITEC/ GCE N / O / A Level + 8 years’ experience - Good writing skills, meticulous and organised - Excellent communication and interper
writing skillsorganisationcommunication and interpers...ability to work independentlysupervision of junior cleri...+2 more
Associate Executive, Nursing Administration, Eastern General Hospital Planning Office The upcoming Eastern General Hospital (EGH) seeks to provide excellent healthcare and promote healing that is centred around each person. When operational, EGH will provide a comprehensive range of inpatient and outpatient clinical specialties and healthcare services covering emergency, acute and secondary care. EGH’s vision is to be a great hospital for the community and a great workplace for staff, and it seeks to do so by harnessing innovative technologies in patient care, journeying closely with patients and the community to lead healthier and more fulfilling lives, and being an employer of choice that empowers staff in their careers. You will provide administrative support including scheduling appointments, meetings and room bookings. Additionally, you will perform filing and document maintenance, compiling statistical reports and maintain departmental records. Your role also encompasses monitori
Diploma in any discipline2-4 years working experienc...Excellent interpersonal skillsOrganizational and communic...Meticulous and detail oriented+1 more
We are seeking a highly organised and proactive Executive PA / Administrator to support the Abu Dhabi office. This role will provide day-to-day administrative, organisational, and logistical support across the team, ensuring the smooth running of operations and enabling staff to focus on business priorities. The successful candidate will act as the first point of contact for visitors and callers, coordinate office administration tasks, and assist with a wide range of responsibilities as the office grows. In addition to supporting the wider office, the role will include providing direct assistance to the Senior Executive Officer as required. Key Responsibilities Front-of-House & Office Support • Answer and direct all incoming calls in a professional manner. • Receive and sign for deliveries; manage outgoing mail and courier services. • Assist with general office coordination and ensure supplies, catering, and facilities are well maintained. Meeting & Diary Management • Arrange meetings with counterparties, clients, and internal stakeholders. • Coordinate meeting logistics, including agendas, materials, refreshments, and room bookings. Travel & Accommodation • Organise travel itineraries, visas, and hotel bookings for the team and the SEO. • Ensure all arrangements run smoothly and cost-effectively. Team Support • Arrange meals, catering, and hospitality for the team as required. • Provide ad hoc support to ensure smooth day-to-day operations. Finance & Administration • Coordinate and process expense claims for the team and the SEO. • Maintain accurate records and support compliance with company policies. Ad Hoc Duties • Undertake additional administrative responsibilities as the office develops and new requirements emerge. Education and Qualifications • The successful candidate should hold a degree in any discipline. Experience • Previous experience as an Administrative Assistant, Office Coordinator, or similar role, ideally within financial or professional services. Skills • Strong organisational skills with the ability to multitask and prioritise effectively. • Excellent communication and interpersonal skills, with a professional and approachable manner. • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). • High level of attention to detail and discretion when handling confidential information. • Flexible, proactive, and adaptable to a fast-paced, evolving environment.
