Sales Operations Administrator Jobs

Sales Support & Operations Administrator- Landscape

Sales Operations Administrator (12-month fixed-term contract)

About us Founded in 2008, CitNOW is an innovative, enterprise-level software product suite that allows automotive dealerships globally to sell more vehicles and parts more profitably. CitNOW’s app-based platform provides a secure, brand-compliant solution for dealers to build trust, transparency and long-lasting relationships. CitNOW Group was formed in 2021 to unite a portfolio of 12 global software companies leveraging innovation to aid retailers and manufacturers in delivering an outstanding customer experience. We have over 300 employees worldwide who all contribute to our vision to provide market-leading automotive solutions to drive efficiencies, seamlessly transforming every customer moment. The CitNOW Group is no ordinary technology company, we live a series of One Team values and this guiding principle forms the foundation of CitNOW Group’s award winning, collaborative and inclusive culture. About the role We are recruiting for a Sales Operations Administrator to join us on a 12-month fixed-term contract. This role is based at our offices in Wokingham, however we appreciate the importance of a positive work life balance and have a hybrid home and office working model. The Sales Operations Administrator will be responsible taking care of the process from Order to Billing and providing relevant Sales Operations support for our customers internally and externally. You will be responsible for ensuring that the sales order and work order process is faultless from start to finish, whilst working with the wider teams to achieve improved billing accuracy \& timeline targets. You’ll need to have a proven ability to follow direction, be receptive to instruction and able to process requests swiftly and accurately. The role requires use of the company's group-wide cloud-based Salesforce CRM system, so a fantastic eye for detail and experience of order processing is essential in managing the collection, entry, integrity, consistency and quality of the data. Key responsibilities: Responsible for Order, Work Order and Billing processing and amendments, you’ll provide best practice support for your CitNOW Group colleagues through our database Salesforce Act as the point of contact for data that supports the GTM teams regarding Customer Agreements and Billing Responsible for supporting the administration of the sales operations task queues Ensure the sales order and work order process is faultless from start to finish Provide support for our customers internally and externally throughout the sales order and billing life cycle Collaborate with your Sales Operations colleagues to continue the development of best practice sales order and work order processes and offer your recommendations for improvements Strive to ensure that all orders are effectively processed to allow for improved billing accuracy and timeliness Work closely with our Salesforce team to ensure that processes are followed and offer your recommendations for improvements We are looking for: An experienced Administrator, used to a fast-paced environment Previous experience using Salesforce is desirable but not essential Skilled in organising tasks and establishing priorities to meet deadlines Strong work ethic, a self-starter with a proactive approach In addition to a competitive salary, our benefits package is second to none. Employee wellbeing is at the heart of our people strategy, with a number of innovative wellness initiatives such as flexi-time, where employees can vary their start and finish times within our core business hours and/or extend their lunch break by up to 2 hours per day. Employees also benefit from an additional two half days paid leave per year to focus on their personal wellbeing. We recognise the development of our people is vital to the ongoing success of the business and proudly promote a culture of continuous learning and improvement, along with opportunities to develop and progress a successful career with us. The CitNOW Group is an equal opportunities employer that celebrates diversity across our international teams. We are passionate about creating an inclusive workplace where everyone’s individuality is valued. Job Type: Full-time Benefits: Additional leave Casual dress Company pension Cycle to work scheme Health \& wellbeing programme Life insurance Paid volunteer time Private medical insurance Referral programme Work from home Work authorisation: * United Kingdom (required) Work Location: Hybrid remote in Wokingham RG41 2RX

Sales Operations Administrator | Porsche Westlake

Overview : Are you ready to make the next move for your career? Do you have a passion for luxury cars? We are HIRING and we want to hear from you! JOIN OUR TEAMRusnak Auto Group is a leader in the automotive industry with a stellar reputation in the Greater Los Angeles and throughout Southern California. Our commitment to serve our customers and win their loyalty has seen us expand to 14 locations with beautiful showrooms in Pasadena, Arcadia, Thousand Oaks, Ontario, and Anaheim Hills. With over six decades of success and experience, we strive to satisfy our customers’ exquisite taste by offering 11 extraordinary brands of the most sought after luxury cars. Our Porsche Westlake dealership in Thousand Oaks is seeking a Sales Operations Administrator. This is a great opportunity to take your automotive career to the next level. In this position, you will contribute to the success of Rusnak Group by providing administrative support to the General Manager as well as the GSM and Dealership, compiling and maintaining records of business transactions and office activities; managing client interactions in an efficient, professional and timely manner, while upholding the highest levels of professional integrity and achieving individual proficiency goals established by management to support strategic plan objectives. Rusnak Auto Group is an equal opportunity employer. We are family owned and operated since the 1960s. WHAT WE OFFER Professional development and opportunities to grow within a well-respected company Competitive Pay Health Insurance Coverage (medical, dental, vision, and life) Comprehensive Benefits Package including Annual Wellness Fair and Employee Assistance Program (EAP) 401(k) Retirement Plan Flexible Spending Account Paid Time-Off (vacation pay, sick pay, holiday pay) Parental Leave Employee Perks (sports games, theme parks, etc.) Employee Referral Bonus Program Compensation will be based on experience and skill level. To ensure the safety of our employees and clients, we follow current guidelines and provide face masks and hand sanitizers. We use hospital grade cleaning products and increased cleaning frequency. Responsibilities : Effectively and Efficiently Provide Key Administrative Services to Executive Personnel/Office Efficiently tracks all new car inventory, used car inventory, Demo inventory, Buy customer owns, Retired Loaners and Dealer trades: CDK Vehicle Plus and Dealer ACCESS SYSTEMS. Creates F\& I deals for wholesaled units as directed by Management. Reconciles Floor plan and insures inventory is correct and meets Dealership needs. Coordinates and reconciles incentive schedule for debits and credits. Tracks AVP. Responsible for successfully coordinating all wholesales processes at the direction of the GSM/General Manager. Correct inventory monitoring for all wholesales and enters all information into electronic systems. Successfully performs word processing and clerical duties as needed such as but not limited to scanning, filing, data entry photocopying collating, memos, correspondence, reports and other documents when necessary. Sets up and maintains electronic and paper filling for the dealership, in a secure and confidential manner, for items such as but not limited to accounting paperwork and correspondence. Maintains consistent knowledge of Company structure, telephone system, the dealership and department operations, keeps current with staff change: interprets and explains dealer policies to sales personnel, answers questions about the company and provides callers with address directions and other pertinent information. Assist Sales team with trouble shooting Dealer track, CRM and escalating issues as needed. Maintains appointment calendars: arranges and confirms travel records staff meeting minutes. Handles client complaints or refers to appropriate dealership employee as necessary for prompt and effective resolution. Works closely with Management to compile and maintain verified accounts payable records reconciles statements issues payments to venters: computes wages, taxes, premiums, commissions and payments. Maintains office supply inventory: assists with dealership computer training as required. Assists with staff BMW required training. Follows established policies and procedures relevant to the assigned responsibilities as needed by management. Maintains TMSI training for sales staff Insert. Effectively and Efficiently Ensures Sales and Service reception Coverage. Assists management in supervising all receptionist services and coverage of reception desk as needed. Learns and maintains active working knowledge of staff scheduling needs. Serves as backup for assisting clients when needed. Answers telephone and takes messages for General Manager and other senior Management staff Qualifications : Desired: Minimum of \2\ years in position of Executive Assistant or similar positions in automotive, Retail, Sales industries. Required: H.S. Diploma/GED Excellent interpersonal and customer service skills; at least 1 year retail related experience. Strong verbal and written communication skills At least eighteen (18) years of age. * Current California Driver License with satisfactory Department of Motor Vehicle driving record. Degree/Diploma : High School Diploma/GED : Required Licenses Required : Valid CA Driver License

Sales Operations Administrator

$55,000 - $60,000/yr

Greentech Finance Solutions (GFS) is a rapidly growing national program, integrating multiple aspects of finance into our existing distribution business. The goal is to accelerate our customers’ profitability, all while driving value and reducing long-term risk to both the installer and Greentech Renewables. The program is currently supported through a combined effort from both the Finance Solutions Team (into which this role reports) and our 100+ Greentech Renewables locations located throughout the United States. CED, the parent company to Greentech Renewables and Greentech Finance Solutions is an equal opportunity employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. The Opportunity The GFS Operations Administrator will play a pivotal role in supporting GFS’s daily operations by managing critical workflows and ensuring operational accuracy. This position involves overseeing credit file requests and program applications, coordinating contract signatures, and acting as a liaison for homeowner complaints between finance partners and installer customers. Additionally, the role requires maintaining accurate and up-to-date data across systems. Attention to detail, strong customer communication skills, and the ability to multitask are essential for success. REPORTS TO: Eastern sales manager MINIMUM QUALIFICATIONS: 0-2 years of professional work experience Technical expertise: basic working knowledge of the Microsoft product suite required (PowerPoint, Excel, Outlook and Word) ADDITIONAL COMPETENCIES: Strong communication (written \& verbal) and organizational skills Cross-Department Collaboration: communicate effectively with internal teams and external stakeholders to support seamless operations Comfortable with customer-facing interactions Self-motivated with ability to work independently on many tasks PREFERRED QUALIFICATIONS: Experience with CRM tools preferred (Salesforce, Moxo) WORKING CONDITIONS: This job operates in a professional office environment and extensively uses computer equipment. COMPENSATION: The compensation range for this position is $55,000.00 to $60,000.00 annually BENEFITS: 401(k) (18 or older) Paid Sick Leave (Full-Time) Paid Sick Leave (Part-Time) - per your State's requirements Insurance (Full-Time) - Medical, Dental, Vision Care Insurance (Part-Time) - Medical only (30+ hours/week) Additional Benefits for Full-Time Only: Disability Insurance Life Insurance Paid Holidays Paid Vacation Paid Pregnancy \& New Parent Leave Health Savings Account (HSA) and matching Dependent Care Flexible Spending Account (FSA) Teledoc OTHER COMPENSATION: The following additional compensation may be applicable for this position: Commission Pay: $55,000.00 - $60,000.00 per year Benefits: 401(k) Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance Work Location: Remote