Executive Assistant/Project Manager

**\*\*\*This position is located in Salem, Oregon and requires in\-person attendance\*\*\*** **Why Choose OCE?** Oregon Corrections Enterprises (OCE) provides adults in custody (AICs) opportunities to gain valuable work skills and on the job training to help individuals increase their chances of success after incarceration. Our mission, in partnership with the Department of Corrections (DOC), is to promote public safety by providing AICs with work and training opportunities in a self\-sustaining organization. **Benefits at OCE:** * 95% employer paid Medical, Dental, and Vision Insurance * Retirement \& Pension Plans (Generous Employer matching) through Oregon Public Employees Retirement System (PERS) * Optional participation in the Oregon Savings Growth Plan (OSGP) * 11 paid holiday per years * Vacation and Sick Leave package * Create safer communities and second chances **Description:** Oregon Corrections Enterprises (OCE) is seeking a full\-time Executive Assistant/Project Manager to serve as a trusted strategic partner to the CEO and COO by providing high\-level executive support while independently managing cross\-functional projects critical to OCE’s mission, operations, and strategic priorities. This role requires exceptional judgement, discretion, organizational excellence, and the ability to move seamlessly between confidential executive support and results\-driven project execution. **Key Responsibilities** Executive Support (CEO \& COO) * Provide comprehensive administrative and operational support to the CEO and COO * Manage calendars, meetings, travel, correspondence, and executive materials * Track action items, deadlines, and follow\-ups * Handle sensitive and confidential information with discretion * Serve as liaison and gatekeeper for executive leadership * Send communications on behalf of the CEO/COO to internal and external stakeholders * Oversee public records requests Project Management \& Strategic Initiatives * Lead and manage cross\-functional projects from initiation to completion * Develop project plans, timelines, milestones, and deliverables * Coordinate teams and ensure accountability * Prepare executive dashboards and progress reports * Support enterprise initiatives including system implementations and process improvements * Contract oversight Operational \& Organizational Support * Assist with board, legislative, and stakeholder engagements * Improve workflows and organizational efficiency * Serve as a bridge between leadership and departments * Party and event planning and organizing **Desired Knowledge and Skills:** * Experience supporting C\-suite executives * Project management certification * Familiarity with ERP systems and performance metrics * Strategic thinking * High level of attention to detail * Relationship management * Ability to solve problems * Maintain confidentiality standards at all times * Strong organizational, communication, and prioritization skills * High level of discretion and professionalism * Proficiency in Microsoft Office and collaboration tools **Working Conditions:** * May be required to work some late and unusual hours, including some weekends * Requires willingness to travel in or out of state, including some overnight trips * Ability to sit, stand, or walk for extended periods of time * Ability to climb stairs without assistive aids * Travel throughout the institution(s) will be required on a regular basis **Minimum Qualifications:** * A Bachelor’s Degree in Business Administration, Communications, Project Management, or a related field; and two (2\) to four (4\) years of experience in project management and/or executive support. **OR** * Five (5\) to seven (7\) years of executive support and/or project management experience. **AND** * Pass an initial and annual Law Enforcement Data System (LEDS) criminal background check * Pass pre\-employment drug screening **How to Apply:** Submit the online application and the following: * Resume detailing your work history, be sure to list start and end dates for positions held (Required) * Cover Letter describing why you would be successful fulfilling the duties and responsibilities of this position (Recommended) * Copy of DD214 if claiming veteran’s preference. Please note this form must be attached if you wish to claim preference. Pay: $82,646\.00 \- $116,771\.00 per year Benefits: * Dental insurance * Employee assistance program * Health insurance * Life insurance * Paid time off * Retirement plan * Vision insurance Work Location: In person