Onboarding Coordinator Jobs

Client Onboarding Coordinator

$24 - $25/yr

Overview The Mentor Program Coordinator is responsible for ensuring a seamless and structured onboarding experience for new corporate clients entering the mentoring ecosystem. In a fast-paced, mission-driven environment, this role plays a critical part in transitioning clients from point of sale to active participation with clarity, confidence, and operational precision. You will serve as a central liaison between Sales, Finance, Coaching, Platform, and Community teams—ensuring clients are activated efficiently, matched appropriately with mentors, and supported throughout the early stages of engagement. This role requires strong organization, proactive communication, and the ability to manage multiple workflows while maintaining a client-first mindset. Your performance directly impacts client retention, mentor utilization, program satisfaction, and long-term revenue continuity. Key Responsibilities Client Onboarding \& Program Activation * Contact new corporate clients within 24 business hours to schedule onboarding sessions. * Manage onboarding calendars to ensure efficient scheduling and seamless transitions. * Conduct structured onboarding calls that clearly outline expectations, program structure, and next steps. * Submit platform access forms for clients requiring system reinstatement (e.g., CEO access). * Attend 7-Figure and Thursday Mentorship calls to stay aligned with program updates and action items. Mentor Allocation \& Program Coordination * Track mentor allocations to ensure clients are matched within 24–48 business hours. * Assign advocacy calls to available mentoring agents based on calendar capacity. * Follow up on unresponsive clients to restore communication and maintain engagement. * Ensure smooth coordination between clients and mentors during program initiation. Account Oversight \& Retention Monitoring * Monitor client accounts to confirm active enrollment and payment status. * Notify appropriate teams of payment discrepancies or accounts requiring follow-up. * Inform Coaching and Mentoring teams when chargebacks occur to pause services immediately. * Track and manage client pause requests, ensuring timely reactivation of mentoring services. * Maintain accurate opportunity sheets and renewal tracking documentation. * Flag clients nearing renewal and coordinate follow-up efforts to support retention and revenue continuity. Inbound Support \& Workflow Management * Sort and prioritize incoming Zendesk communications, escalating urgent matters appropriately. * Ensure client inquiries are handled promptly and documented accurately. * Maintain clear communication across departments regarding client status updates and action items. Cross-Department Collaboration * Partner with Sales, Finance, Coaching, Platform, and Community/Event teams to ensure seamless service delivery. * Coordinate with Community and Events teams to identify high-performing clients suitable for testimonials or success stories. * Communicate recurring client trends or operational inefficiencies to leadership for process improvement. Client Experience \& Conflict Resolution * De-escalate client concerns with professionalism and empathy. * Provide clear, structured, and solution-oriented communication throughout onboarding and program coordination. * Exercise sound judgment when balancing company policy with client satisfaction. Qualifications Experience * Experience in client relations, program coordination, onboarding, or customer support roles. * Presentation or onboarding facilitation experience preferred. * Exposure to mentoring, coaching, or sales-support environments is beneficial. Skills \& Competencies * Strong written and verbal communication skills. * Professional phone presence and confident client engagement ability. * Ability to manage multiple workflows and competing priorities effectively. * Strong organizational discipline and follow-through. * Competent problem-solving skills with sound judgment. * Technical aptitude and ability to learn internal systems quickly. * Proficiency in Google Workspace (Drive, Sheets, Docs). * Experience with HubSpot or other CRM platforms preferred. * Working knowledge of Microsoft Office, Google Suite, and Mac operating systems. * Typing speed of approximately 40+ words per minute. Personal Attributes * Positive, service-oriented mindset aligned with a growth-driven culture. * Calm and composed under pressure. * Detail-oriented and highly accountable. * Proactive communicator who drives clarity across teams. * Team-oriented with strong cross-functional collaboration skills. Success in This Role * Clients are onboarded within established service timelines. * Mentor assignments occur promptly and accurately. * Payment and renewal issues are identified early and addressed proactively. * Zendesk inquiries are resolved efficiently with strong documentation. * Client engagement remains strong due to structured onboarding and consistent follow-up. Why This Role Stands Out * Direct impact on mentor utilization, client activation, and retention. * Cross-functional visibility across Sales, Finance, Coaching, and Events teams. * Opportunity to influence revenue continuity and client success outcomes. Clear growth pathway within Client Relations, Program Management, or Operations leadership. 10X TOTAL REWARDS We offer a comprehensive benefits package for full-time employees that includes: * Medical, dental, and vision for employees and their dependents * Paid Time Off policy that increases based on tenure with the company * Employee Assistance Program through Mutual of Omaha * 401k with company match * Pet Insurance through MetLife for your 10X pets * Company Paid Employee wellness initiatives through BeyondMed * Professional Development through Continued Education: we provide team members complete access to our range of educational resources valued at over $250,000 in areas such as Sales, Operations, People, Finance and Marketing * Uncapped Commission Potential: all team members have the opportunity to sell our Products/Services (and are trained on how to do so) COMMITMENT TO DIVERSITY As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce Grant Cardone Enterprises recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates and partners. If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to careers@grantcardone.com. Already a Grant Cardone Enterprises candidate? Please connect directly with your recruiter to discuss this opportunity.

Onboarding and Talent Acquisition Coordinator

From $100/yr

Onboarding and Talent Acquisition Coordinator Summary: Blue \& Co. is seeking a detail-oriented and proactive Coordinator to support our Talent Acquisition and Onboarding functions. This role is essential in ensuring a seamless transition for new hires and providing high-level operational support for the Talent Acquisition team. This Coordinator plays a key part in ensuring an efficient and positive hiring experience by supporting recruiting operations, maintaining hiring documentation, coordinating onboarding activities, and providing exceptional service to candidates, hiring managers, and internal partners. We will also consider candidates with proximity to other Blue \& Co. offices. Key Responsibilities: * Manage the logistical components of the recruitment lifecycle and act as a primary point of contact for candidates and internal stakeholders during the onboarding process. * Coordinate and support the administrative onboarding process from offer acceptance through new hire orientation, partnering with Payroll, IT, Learning \& Development, Office Managers, Hiring Managers, and other internal teams to ensure a seamless new hire experience. * Provide administrative support to the Talent Acquisition team while delivering exceptional service to candidates, hiring managers, new hires, and internal clients. Specific Responsibilities: * Responsible for the end-to-end preparation of offer letters, requiring 100% accuracy in the calculation of compensation figures, start dates, title designations, and benefit eligibility. * Coordinate recruiting operational support, including background checks, vendor administration, recruiting inventory, and invoice processing. * Prepare, update, and maintain Talent Acquisition reports and dashboards, including hiring, staffing, new hire, rehire, intern, and recruiting activity reports, while ensuring the accuracy of recruiting data and hiring records. * Process new hire paperwork and other employment-related administrative transactions, including payroll changes, sign-on bonuses, and employee referral bonuses. * Serve as a primary point of contact for candidate inquiries, providing professional and timely communication that reflects Blue \& Co.’s firm culture. * Maintain hiring records, employee files, job descriptions, recruiting documentation, and other employment-related records while supporting compliance and audit requirements. * Perform rigorous audits of all candidate documentation and employment agreements to eliminate errors before they reach the candidate. * Assist with creating, posting, and maintaining job requisitions within the Applicant Tracking System (ATS). * Other duties as assigned. Qualifications \& Competencies * Bachelor’s degree in Human Resources, Business Administration, or a related field preferred. * One to three years of experience supporting Human Resources, Talent Acquisition, Recruiting Operations, or a related function preferred. * Experience in the accounting, consulting or professional services industry. * Advanced proficiency in Microsoft Office Suite, including Microsoft Teams, as well as experience with Applicant Tracking Systems (ATS). * Familiarity with digital signature platforms (e.g., SafeSend or equivalent) and remote onboarding tools. * Exceptional attention to detail and a "right-the-first time" approach to administrative tasks. * Strong verbal and written communication skills, with the ability to explain complex onboarding requirements to new hires. * Forward-thinking and proactive, with the ability to anticipate needs, identify inefficiencies, and continuously improve Talent Acquisition and Onboarding processes and procedures. * Strong customer service mindset with a commitment to delivering an exceptional experience for both internal and external clients. * Demonstrated ability to handle confidential information and sensitive financial data with total discretion. * Ability to manage multiple priorities and meet deadlines in a fast-paced environment. * Demonstrated ability to work independently while contributing as a collaborative, team-oriented professional. We are responsive. We are caring. We are advocates. Blue \& Co., LLC, is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, sex, sexual orientation, gender identity, disability, genetic information, national origin, race, religion, veteran status, or any other protected category. Candidates must be authorized to work in the U.S. without current or future employer sponsorship. Agency candidates will not be considered for this position. #LIHybrid

Onboarding Coordinator

From $54,400/yr

We are seeking a detail-oriented onboarding professional to transform and deliver a seamless onboarding experience, engaging new hires through both in-person and virtual opportunities, including scheduling orientations, managing training sessions, and ensuring comprehensive onboarding materials are prepared. This role is based in our Nashville Hub. What will you do? * Coordinate the onboarding process for new employees, including scheduling orientation sessions, preparing onboarding materials, and organizing relevant training sessions, with a focus on delivering a seamless hybrid (in-person and virtual) experience. * Serve as the primary point of contact for new hires, providing them with guidance and support throughout their year one onboarding experience, ensuring consistency and connection across both onsite and remote environments. * Collaborate with HR, hiring managers, and various department heads to ensure a smooth transition for new employees, while contributing to the ongoing transformation of onboarding practices and programs. * Maintain onboarding documentation and records, ensuring compliance with company policies and regulations, and supporting the evolution of digital and hybrid onboarding tools and processes. * Gather feedback from new hires to continuously improve and transform the onboarding process and overall experience, with an emphasis on innovation and scalability. * Stay updated on industry best practices and trends related to onboarding, employee integration, and hybrid experience design, applying insights to enhance programs and drive continuous improvement. What are the key skills we are looking for? * Strong organizational and multitasking abilities * Proven experience in HR, onboarding, or related fields, with an interest in process transformation and continuous improvement. * Excellent communication and interpersonal skills, with the ability to connect effectively in both in-person and virtual settings. * Empathy and the ability to provide a caring and supportive environment for employees across diverse work environments. * Flexibility to adapt to changing priorities and support evolving onboarding strategies in a transforming, hybrid workplace. * Ability to work effectively in a fast-paced and dynamic environment. * Familiarity with digital tools and platforms used in employee support, engagement, and hybrid collaboration. * Familiarity with event planning and/or Human Resource experience is a plus. * Bachelor's degree. What's in it for me? * If you enjoy meeting people from all over the world, learning about different parts of the business, and helping shape a connected, hybrid employee experience, our Onboarding Coordinator role is right for you! This position plays an important role in transforming how new hires experience Schneider Electric, helping create a strong sense of connection and community across a global workforce. Let us learn about you! Apply today. Applicants must be authorized to work in the United States on a full-time, ongoing basis. The company does not provide immigration sponsorship now or in the future. #SECareers At Schneider, we believe that every employee is a talent who deserves equal opportunities. This means you matter. Every individual needs to feel valued, supported, and treated fairly to do their best work. Our Total Rewards is our way of saying: “We see you. We value you”. It’s more than just pay and benefits- it’s a meaningful investment in you. It is designed for you to perform, grow, feel safe, and elevate your potential to shine as an impact maker. For this U.S. based position, the expected pay range is USD 54,400 - USD 81,600 per year. This pay range includes base pay and short-term incentives. The compensation range for this full-time position applies to candidates located within the United States. Our pay ranges are determined by reviewing roles of similar responsibility and level. Within the pay range, individual pay is determined by several factors including performance, knowledge, job-related skills, experience, and relevant education or training. Schneider Electric is there when it matters most to you Our Total Rewards package outlines all the benefits and support you’ll enjoy as part of the Schneider Electric team: Care for Yourself and Your Family. We ensure you feel secure with benefits that help you and your family thrive: medical (with member reward points), dental, vision, and basic life insurance, Benefit Bucks, flexible work arrangements, paid family leaves, well-being programs, 12 holidays per year, and 15 days of paid time off per year. Invest and Plan Your Future. We help you plan and invest for the future with competitive pay and programs including base salary, incentives, company share ownership, and 401(k) with match. Grow Your Skills and Career. We support development through performance discussions, global opportunities, the Schneider Career Hub, and learning platforms like Coursera. Team Up in the Workplace. We encourage collaboration, recognition, sharing your voice, and an inclusive workplace. Support Your Community. We make a difference through volunteer leave, programs with the Schneider Electric Foundation, youth education initiatives, and military leave benefits. Looking to make an IMPACT with your career? When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our IMPACT values – Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork – starts with us. IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world. We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one. Become an IMPACT Maker with Schneider Electric – apply today! €40 billion global revenue +9% organic growth 150 000+ employees in 100+ countries You must submit an online application to be considered for any position with us. This position will be posted until filled. Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and ‘inclusion’ is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do. At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter here Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.

Employee Onboarding Coordinator

Description: The Employee Onboarding Coordinator is responsible for designing, coordinating, and continuously improving the organization's end-to-end onboarding experience. This role ensures that every new employee has a seamless transition into the organization by managing pre-employment activities, orientation, required documentation, system access, compliance requirements, and cross-functional coordination with hiring managers and internal departments. Key Responsibilities * Manage the complete onboarding process from accepted offer through new hire integration. * Coordinate pre-employment requirements, including background checks, documentation, and onboarding paperwork. * Schedule and facilitate new hire orientation sessions. * Partner with HR, IT, Payroll, Security, Facilities, and department leaders to ensure employees have the necessary equipment, system access, and resources on their first day. * Develop and maintain onboarding materials, checklists, guides, and standard operating procedures. * Monitor compliance with employment regulations and organizational policies related to onboarding. * Track onboarding metrics and employee feedback to identify opportunities for process improvement. * Serve as the primary point of contact for new hires during their onboarding period. * Support managers in creating effective onboarding plans and ensuring successful integration into teams. * Maintain accurate records within HR information systems and ensure data integrity. * Recommend and implement enhancements to improve the new hire experience and operational efficiency. Requirements: * Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent experience). * Experience in HR, talent acquisition, employee onboarding, or people operations. * Strong organizational and project management skills with the ability to manage multiple priorities. * Excellent interpersonal and communication skills. * Experience with HRIS platforms and onboarding technologies. * Knowledge of employment documentation, confidentiality requirements, and compliance practices.

NightShift Onboarding Coordinator

From $60/yr

Description Onboarding Coordinator Hourly At Pilgrim’s,Safety Is A Condition, which means the safety of our team members comes first - always. An Onboarding Coordinator manages the welcoming and integration of new employees. Join our Onboarding team and play a vital role in guiding our new hires from Orientation through the first 60 days on the Production floor as they go through their Onboarding Journey. This is a fast-paced environment where attention to detail and teamwork are key. Onboarding Coordinator ultimate goal is to make transition smoothly and new team members are fully prepared. If you are dependable, willing to learn, and ready to grow with a company committed to excellence, this is your opportunity to make an impact! Responsibilities * Administer, track, and evaluate all New Hire Onboarding training in accordance and compliance with the People Pillar and Complex Onboarding Program. * Supervise new-hires during the training period and make recommendations to management and/or Human Resources regarding training needs, concerns and continued employment. * Develop and promote positive working relationships with new hires, peers, leaders and clients. * Meet with trainers, supervisors, Human Resources, and Benefits coordinators to review training materials and processes * Schedule and coordinate training for multiple, sometimes simultaneous, training sessions * Organize and maintain training venues, logistics, and equipment. * Participate on HR \& company committees. * Work with Excellence Coordinators and HR to help track compliance and results of orientation. * Assist HR team with yearly training of all employees * All other duties as assigned What You’ll Need * Education: High School Diploma/ GED; Associates Degree or two years of college coursework in Communications, HR, or similar field preferred but not required; experience in lieu of degree will be considered. High School Diploma/GED preferred. Skills/ Experience * Previous training experience * Excellent organizational and time management skills * Professional communication and demeanor * Ability to present ideas, concepts, issues, concerns, and questions in a well thought out, positive, and professional manner to employees * Excellence presentation skills and ability to foster an atmosphere of teamwork with others * Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint * Able to work independently * Must be willing to work in a plant/industrial environment Why Work for Pilgrim’s? * Schedule: Sunday- Friday 11pm-8am with some weekend work required; * Benefits: Vision, Medical, and Dental coverage begin after 60 days of employment; * Paid Time Off: Sick leave, vacation, company observed holidays or, any other statutorily required paid leave [if applicable]; * 401(k): company match begins after the first year of service and follows the company vesting schedule; * Base hourly salary rate : will be discuss during the 2nd Interview * Perfect attendance incentive [non- applicable at this time]; * Career Development: Our company is dedicated to supporting professional growth by offering continuous learning opportunities and a focus on career growth through various learning and development programs; * Better Futures The Company is dedicated to ensuring a safe and secure environment for our team members and visitors. To assist in achieving that goal, we conduct drug, alcohol, and background checks for all new team members post-offer and prior to the start of employment. The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work. About us: Pilgrim’s is a leading global food company with more than 62,000 team members worldwide. The company processes, prepares, packages, and delivers fresh, frozen, and value-added food products for customers in more than 100 countries. Pilgrim’s operates protein processing plants and prepared foods facilities in 14 states, Puerto Rico, Mexico, the U.K, the Republic of Ireland and continental Europe. Our mission: To be the best in all that we do, completely focused on our business, ensuring the best products and services to our customers, a relationship of trust with our suppliers, profitability for our shareholders and the opportunity of a better future for all of our team members. Our core values are Availability, Determination, Discipline, Humility, Ownership, Simplicity, Sincerity EOE, including disability/vets Unsolicited Assistance: JBS and its companies do not accept unsolicited assistance from any recruitment vendors for any of our open jobs. All resumes or candidate profiles submitted by recruitment vendors or headhunters to any employee at JBS and its companies or via the applicant tracking system, in any form without a valid written request and search agreement previously approved by HR, will be solely owned by JBS and its companies. No fees will be paid should JBS and its companies because of an unsolicited referral hire the candidate.

Dayshift Onboarding Coordinator

From $60/yr

Description Onboarding Coordinator Hourly At Pilgrim’s, Safety Is A Condition, which means the safety of our team members comes first - always. An Onboarding Coordinator manages the welcoming and integration of new employees. Join our Onboarding team and play a vital role in guiding our new hires from Orientation through the first 60 days on the Production floor as they go through their Onboarding Journey. This is a fast-paced environment where attention to detail and teamwork are key. Onboarding Coordinator ultimate goal is to make transition smoothly and new team members are fully prepared. If you are dependable, willing to learn, and ready to grow with a company committed to excellence, this is your opportunity to make an impact! Responsibilities: * Administer, track, and evaluate all New Hire Onboarding training in accordance and compliance with the People Pillar and Complex Onboarding Program. * Supervise new-hires during the training period and make recommendations to management and/or Human Resources regarding training needs, concerns and continued employment. * Develop and promote positive working relationships with new hires, peers, leaders and clients. * Meet with trainers, supervisors, Human Resources, and Benefits coordinators to review training materials and processes * Schedule and coordinate training for multiple, sometimes simultaneous, training sessions * Organize and maintain training venues, logistics, and equipment. * Participate on HR \& company committees. * Work with Excellence Coordinators and HR to help track compliance and results of orientation. * Assist HR team with yearly training of all employees * All other duties as assigned What You’ll Need: * Education: High School Diploma/ GED; Associates Degree or two years of college coursework in Communications, HR, or similar field preferred but not required; experience in lieu of degree will be considered. High School Diploma/GED preferred. Skills/ Experience: * Previous training experience * Excellent organizational and time management skills * Professional communication and demeanor * Ability to present ideas, concepts, issues, concerns, and questions in a well thought out, positive, and professional manner to employees * Excellence presentation skills and ability to foster an atmosphere of teamwork with others * Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint * Able to work independently * Must be willing to work in a plant/industrial environment Why Work for Pilgrim’s? * Schedule: Mon-Friday 8-5pm with some weekend work required; * Benefits: Vision, Medical, and Dental coverage begin after 60 days of employment; * Paid Time Off: Sick leave, vacation, company observed holidays or, any other statutorily required paid leave [if applicable]; * 401(k): company match begins after the first year of service and follows the company vesting schedule; * Base hourly salary rate : will be discuss during the 2nd Interview * Perfect attendance incentive [non- applicable at this time]; * Career Development: Our company is dedicated to supporting professional growth by offering continuous learning opportunities and a focus on career growth through various learning and development programs; * Better Futures The Company is dedicated to ensuring a safe and secure environment for our team members and visitors. To assist in achieving that goal, we conduct drug, alcohol, and background checks for all new team members post-offer and prior to the start of employment. The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work. About us: Pilgrim’s is a leading global food company with more than 62,000 team members worldwide. The company processes, prepares, packages, and delivers fresh, frozen, and value-added food products for customers in more than 100 countries. Pilgrim’s operates protein processing plants and prepared foods facilities in 14 states, Puerto Rico, Mexico, the U.K, the Republic of Ireland and continental Europe. Our mission: To be the best in all that we do, completely focused on our business, ensuring the best products and services to our customers, a relationship of trust with our suppliers, profitability for our shareholders and the opportunity of a better future for all of our team members. Our core values are Availability, Determination, Discipline, Humility, Ownership, Simplicity, Sincerity EOE, including disability/vets Unsolicited Assistance: JBS and its companies do not accept unsolicited assistance from any recruitment vendors for any of our open jobs. All resumes or candidate profiles submitted by recruitment vendors or headhunters to any employee at JBS and its companies or via the applicant tracking system, in any form without a valid written request and search agreement previously approved by HR, will be solely owned by JBS and its companies. No fees will be paid should JBS and its companies because of an unsolicited referral hire the candidate.