Legal Operations Administrator Jobs

Senior Legal Operations Administrator

Multi-State | Corporate Legal \& Finance Support About Us At Swickard Automotive Group, we’re a hospitality company that happens to sell cars. With operations across the West Coast, Alaska, and Hawaii, we focus on building systems that scale integrity, consistency, and care—for our guests and for our people. Our legal and finance teams play a critical role in protecting the business, enabling growth, and supporting leaders with clarity and confidence. We believe hospitality starts internally, and strong operations make that possible. Position Summary The Senior Manager of Legal Operations serves as the operational leader of Swickard’s legal department, providing comprehensive management of litigation, outside counsel relationships, and legal support staff across our locations in six states. This role requires a proactive, highly organized professional who can autonomously manage complex legal matters, implement efficient legal operations systems, and lead the legal team with strategic thinking and strong decision-making. In addition, this position provides targeted Chief of Staff support to the CFO, supporting key projects and initiatives that intersect legal, finance, and enterprise operations. Key Responsibilities ------------------------ ### Legal Operations \& Litigation Management Oversee and manage all active litigation matters across Swickard’s multi-state operations Maintain comprehensive litigation tracking systems, timelines, and documentation Ensure timely resolution of matters while proactively managing risk exposure Coordinate responses to subpoenas, discovery requests, regulatory inquiries, and compliance matters across CA, NV, OR, WA, HI, and AK Conduct legal research, draft correspondence, prepare legal documents, and coordinate filings as needed ### Outside Counsel \& Budget Management Serve as the primary liaison with outside counsel firms Manage relationships, coordinate legal strategies, and negotiate fee arrangements Monitor legal budgets and ensure cost-effective delivery of legal services Develop and maintain the outside counsel panel, evaluating firm performance and service consistency ### Team Leadership \& Internal Collaboration Lead legal support staff, including paralegals and legal assistants Provide direction, training, performance management, and professional development Collaborate proactively with HR, dealership leadership, OEM partners, finance, operations, and other departments Identify emerging legal issues and develop business-aligned legal strategies ### Risk, Reporting \& Governance Proactively identify legal risks across the organization and escalate appropriately Recommend practical, business-focused solutions Create and deliver litigation status reports, budget updates, and risk assessments to executive leadership Establish and enforce legal department policies, procedures, and best practices ### CFO Support \& Special Projects Provide direct support to the CFO on projects intersecting legal and finance Support contract management, vendor negotiations, and compliance matters Develop meeting agendas, capture detailed minutes, and drive action-item accountability Prepare briefing materials, executive summaries, and decision documents Lead special projects requiring legal expertise or cross-functional coordination Support ad hoc CFO requests involving research, analysis, or project coordination Qualifications ------------------ ### Education \& Experience Bachelor’s degree required Paralegal Certificate strongly preferred 7+ years of progressive legal experience At least 4 years in litigation management or legal operations 3+ years managing teams or leading legal departments/functions ### Skills \& Capabilities Demonstrated success managing multiple complex litigation matters with competing deadlines Exceptional organizational and project management skills Proven ability to implement systems and drive process improvements Strong business acumen with the ability to balance legal requirements and operational realities Excellent written and verbal communication skills with executive presence Ability to clearly communicate complex legal matters to non-legal audiences Proficiency with legal matter management systems, e-discovery platforms, and Microsoft Office Suite Ability to work autonomously, make sound decisions under pressure, and drive results ### Preferred Experience Multi-state or multi-location legal experience Experience managing outside counsel relationships and legal budgets * Automotive, retail, hospitality, or franchise industry experience a plus Success Profile ------------------- This role is ideal for a senior paralegal or legal operations professional who thrives on high-volume litigation management, enjoys building systems and leading teams, and wants to be the operational backbone of a legal department. Success requires strong attention to detail combined with strategic thinking, the confidence to manage difficult situations and demanding outside counsel, and the judgment to know when to escalate and when to resolve independently. The ideal candidate brings both “get it done” execution skills and the leadership presence to represent the legal function across the organization. ### Why This Role Matters This role is the operational engine of the legal function—balancing risk, execution, leadership, and partnership with finance. If you like ownership, structure, and impact, this role delivers all three.

Legal Operations Administrator

CleanSpark (Nasdaq: CLSK), America's Bitcoin Miner®, is a market-leading data center developer with a proven track record of success. We own a portfolio of power, land and data centers across the United States powered by globally competitive energy prices. Sitting at the intersection of Bitcoin, energy, operational excellence and capital stewardship, we optimize our infrastructure to deliver superior returns to our shareholders. Monetizing low-cost, high reliability energy by producing a global emerging critical resource – compute – positions us to prosper in an ever-changing world. Visit our website at www.cleanspark.com. Job Overview: The Legal Operations Administrator is responsible for managing the operational and administrative infrastructure that supports the Legal department. This role ensures that legal workflows, deadlines, and coordination-heavy processes move forward efficiently and reliably. The position focuses on execution, tracking, and follow-through, and serves as a central point of coordination for legal administrative activities, vendor onboarding, document management, calendaring, and departmental task tracking. This role operates in a fast-paced, deadline-driven environment and interacts regularly with internal stakeholders across the company as well as external vendors and service providers. ### Key Responsibilities Manage legal intake channels, including the legal mailbox and incoming mail, ensuring items are routed, logged, and addressed appropriately. File pleadings and other legal documents as received and calendar associated deadlines in coordination with the Legal team. Maintain legal files and records, ensuring documents are saved in appropriate folders using established naming and organization standards. Support internal and external data rooms by uploading, organizing, and maintaining documents under direction from legal staff. Handle administrative and logistical legal tasks, including mailing, notarization, printing, scanning, and signature coordination. Coordinate and manage vendor onboarding processes end-to-end, including tracking required steps, following up with stakeholders, and escalating delays as needed. Prepare and submit purchase requisitions and assist with billing-related administrative tasks within designated systems. Maintain departmental task tracking tools and proactively follow up with internal stakeholders to ensure commitments are completed on time. Provide general legal operations support to reduce administrative burden on attorneys and paralegals and prevent process bottlenecks. This role requires professionalism, respect, strong communication, and the ability to work well with others in a team-oriented, inclusive environment.### Required Qualifications Education/Experience Bachelor’s degree required and a minimum of 5 years of relevant professional experience in legal administration, legal operations, office administration, or a related field. Candidates without a bachelor’s degree may be considered if they possess 8+ years of directly relevant professional experience in a comparable environment. Skills Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), DocuSign, and Adobe Acrobat. Excellent written and verbal communication abilities. Strong attention to detail. Problem-solving skills. Initiative and the ability to work independently with minimal direct supervision. Excellent organizational and time management skills to meet competing deadlines. Other Notary Public, or ability to obtain within 60 days of hire. Ability to work on-site and complete physical tasks such as lifting up to 20 lbs, standing for extended periods, or operating equipment as needed * Willingness to support after-hours response or weekend work, if required This position may involve duties that require operation of a company vehicle or travel between job sites. As such, candidates must be insurable under CleanSpark's vehicle insurance policy. CleanSpark is an Equal Opportunity Employer. It provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Legal Operations Administrator