Associate Operations Administrator
About the opportunity: SWCA Environmental Consultants is seeking a dynamic Administrator (HR Title \= Associate Operations Administrator) to support our Denver, CO office. Our office offers a unique culture and work environment, and our teams specialize in Cultural and Natural Resources and Engineering. This is a full-time, hourly position with benefits, based in Denver, CO. The ideal candidate will demonstrate strong people management, time management, and customer service skills to excel in this role. Reporting to the Senior Administrative Manager, North Region, you may eventually assume direct leadership of administrative staff, while also providing indirect support to field and office teams. Key responsibilities include supporting safety initiatives, coordinating logistics, providing employee support, managing real property and equipment, reconciling expenses, and overseeing vendor relationships. SWCA Environmental Consultants is a 100% employee-owned company, and we offer highly competitive pay rates based on individual qualifications and experience. We offer an excellent benefits package, including an employee stock ownership retirement plan (ESOP). Application deadline: Our team will begin reviewing applications immediately, and interviews will be scheduled with qualified candidates on a rolling basis. The application process will remain open until we have received a robust pool of qualified candidates. Once we have identified suitable individuals, we may close the application process without prior notice. We appreciate the time and effort invested by all applicants and will carefully consider each submission. Our Vision (the North Star): Help drive SWCA to be the best workplace and industry leader in sustainability, bringing sound science and creative solutions to global environmental challenges while maintaining a dedication to employee-ownership. Core Values: We are #OneSWCA and collaborate across all our offices, programs, and disciplines. We are #AlwaysLearning, we #NeverSettle and we #GiveBack. We are 100% employee-owned, and we build our success together. It is imperative for the successful candidate to fit SWCA's unique culture. Do you appreciate sustainability and environmental awareness? Is giving back to your community a priority? SWCA is a team of scientists, planners, technical experts, and corporate services professionals that are committed to our culture. Purpose: Our company's purpose is to preserve natural and cultural resources for tomorrow while enabling projects that benefit people today. You are invited to be a part of our success story. What you will accomplish: Provide advanced administrative and logistics support to the local office. Collaborate with other offices in the Subregion to provide optimal support to staff. Act as the local Office Safety Representative (OSR) and ensure safety compliance. Reconcile lodging, rental vehicles, and office invoices -including internet and utilities. Maintain records and practices to support project budgets and office operations. Manage current administrative processes and identify and implement new processes where needed. Work with People Services and Payroll to support employee changes and exits as needed to support supervisors in the Subregion. Complete the new hire onboarding processes and liaise with the Talent Acquisition team to ensure smooth onboarding practices. Collaborate regularly with SWCA’s corporate departments (HR, Payroll, IT, Marketing, Safety, and Accounting) to ensure the accuracy and timely processing of various tasks and initiatives. Oversee and coordinate asset management activities, including tracking, documentation, and maintenance of owned and rented vehicles, field equipment, computers and peripherals, etc. Partner with our Technology Team to support ongoing employee software and hardware equipment needs. Coordinate and oversee meetings and events in the Denver Fort Collins office, to include volunteer outreach, ESOP, holiday celebrations, and other employee engagement activities. Arrange travel for senior management, facilitate scheduling of shared spaces. Communicate proactively and as directed by the Vice President and Directors to ensure alignment and support for subregional objectives. Oversee the physical office locations in the subregion and communications with our landlords and service providers (e.g., janitorial, parking, etc.) to ensure office spaces meet working environment standards. Provide additional support as needed to ensure seamless office operations and assist staff with evolving needs. Experience and qualifications for success: Requirements High School Diploma or equivalent Three (3) years of previous experience in a similar role, including direct supervision of team members required. Strong computer skills with demonstrated proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams required. Preferred experience with the following software: Deltek Vision and SharePoint. The nature of this position is such that it is not a role that provides remote work options. Interested candidates should be willing and able to be at the designated office regularly. This role may include regular travel to sub-regional offices, not to exceed 10% of the overall time (only if they supervise staff in the subregion) Knowledge, Skills, and Abilities Outstanding, service-oriented people skills. Demonstrated experience using independent decision-making and business judgement. Excellent written and verbal communication, with the ability to represent the company externally and internally positively and professionally. Ability to work independently, be proactive, solve problems, and take initiative; but also, be highly collaborative and team-oriented. Willingness to jump into various types of tasks and learn new things to support our team as needs arise. SWCA Environmental Consultants is a growing employee-owned firm, providing a full spectrum of environmental services. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record’s Top 200 Environmental Firms. If you would like to contact SWCA regarding the accessibility of our website or need assistance completing the online application process due to a disability, please email accommodations@swca.com or call 480-581-5378. This contact information is for disability accommodation requests only. All other inquiries will not receive a response. SWCA is committed to salary equity and salary transparency for all its employees. In alignment with this commitment, SWCA posts good-faith pay ranges on all its advertised job postings to promote pay equity and transparency. An employee in this Denver, CO office - based position can expect an hourly rate from $26.96/hr – $33.71/hr. Actual pay within this range may depend on experience, qualifications, geographic location, client requirements where applicable, and other factors permitted by law. Regular-status employees are also eligible for performance bonuses. Candidates are also encouraged to consider SWCA’s Total Rewards package, which includes a competitive benefits package (Benefits + Wellness | SWCA), forward-thinking workplace flexibility, outstanding corporate culture, award-winning career development, and more. EOE - women, minorities, individuals with disabilities, and veterans are encouraged to apply. At SWCA Environmental Consultants, we celebrate diversity and are committed to creating an inclusive work environment. We strongly encourage candidates from all backgrounds, including those with diverse experiences and veterans, to apply. We believe that a diverse and inclusive workforce enhances creativity, innovation, and overall organizational success. SWCA continues to invest deeply in career development programs, delivering our award-winning Career Landscape support resources to accelerate the growth of our staff. We recognize the valuable skills and experiences our internal team members bring to SWCA’s continued success. Qualified internal candidates are encouraged to apply and will be seriously considered for this position. We believe in promoting from within, where possible, providing our existing employees with compelling opportunities to advance their careers. #ind-swca #LI-CR1*