Executive CEO assisstant
$20 - $30/yr
Executive Assistant to CEO (Direct Report to CEO | Full-Time | $84,000 Starting) Company: Planet Cellular Inc. Location: On-site — Doral, FL 33172 Schedule: 9:45 AM – 6:45 PM Starting Salary: $84,000 Reports To: CEO Role Overview We’re hiring an Executive Assistant who will work directly under the CEO as a right-hand partner. This role is for someone who is highly analytical, proactive, and able to think deeply through daily priorities while operating in a fast-paced, high-standards environment. You will protect the CEO’s time, keep priorities organized, and ensure strong execution across the business. Key Responsibilities * Manage a complex CEO calendar (scheduling, rescheduling, time-blocking, priority triage) * Coordinate meetings (agendas, prep materials, notes, action items, follow-ups) * Support CEO communications (draft emails, filter requests, ensure timely responses) * Track deadlines and deliverables across teams and drive tasks to completion * Coordinate travel and logistics (itineraries, bookings, last-minute changes, backup plans) * Build systems and workflows to improve efficiency (templates, trackers, automation, reminders) * Create and edit documents, spreadsheets, and presentations * Serve as a gatekeeper and point of contact for internal/external stakeholders * Handle confidential information with discretion (strategy, finance, HR, legal) * Support reporting and basic financial/admin tasks as needed (especially if candidate has accounting experience) Required Qualifications * 2+ years working directly under a CEO (or equivalent senior executive) * Experience supporting a CEO in a company with 20–30+ employees * Proactive mindset (anticipates needs, prevents problems, follows through without reminders) * Strong automation / process-building skills (workflows, templates, tracking systems) * Strong Microsoft Office skills (Outlook, Excel, Word, PowerPoint) * Professional communication, strong judgment, and high attention to detail * Able to work with urgency, shifting priorities, and direct feedback * Bonus: Accounting skills or experience working with reports, dashboards, invoicing, reconciliations, or financial tracking Education Bachelor’s degree preferred in: Business Administration, Management, Operations/Supply Chain, Finance/Accounting, Economics, Industrial Engineering, or Information Systems (MIS). Equivalent experience considered. What Success Looks Like * CEO’s schedule is optimized and protected * Meetings are prepared and action items are closed on time * Communication is fast, clean, and professional * Systems are built so nothing falls through the cracks * Reports and key business updates are organized, accurate, and easy for leadership to review Compensation \& Benefits * $84,000 starting salary (based on experience) Education: * Associate (Required) Work Location: In person Pay: From $84,000.00 per year Benefits: * Paid time off Work Location: In person