Executive Assistant To Chief Executive Officer Jobs

Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

Personal Assistant to Chief Executive Officers

From $10/yr

KEY PURPOSE OF THIS POSITION The Personal Assistant to the Chief Executive Officers plays a pivotal role in ensuring the seamless operation of the Office of the CEO. This position provides high-level executive, administrative, and strategic support, enabling the CEOs to focus on organisational leadership, strategic direction, and key business priorities. Responsibilities: * Provide comprehensive support and assistance to the Chief Executive Officers (CEO) in managing their daily activities, optimising their time, and enhancing their effectiveness as a leader. * Serve as a gatekeeper for the CEO, screening and managing incoming communication such as emails, phone calls, and correspondence, and ensure that the CEO stays informed of important messages while filtering out less critical information. * Maintain the confidentiality and integrity of sensitive information and discussions, exercising discretion and diplomacy in handling confidential matters. * Play a crucial role in facilitating smooth operations within the Office of the CEO, managing diverse administrative duties, and enabling the CEO to focus on strategic priorities. * Assist in coordinating and managing projects, initiatives, and special assignments led by the CEO, ensuring smooth execution and follow-up on action items. * Provide strategic support to the CEO by conducting research if required, preparing reports, drafting speeches, briefings or project proposals as requested. * Serve as a primary point of contact for internal and external communications addressed to the CEO, screening and prioritising messages while maintaining clear channels of communication. * Anticipate and address challenges and obstacles proactively, finding solutions and ensuring that the CEO's priorities are effectively addressed. * Represent the CEO and the organisation professionally in interactions with stakeholders at professional events and functions, embodying the values and vision of the Company. * Build and maintain positive relationships with internal and external stakeholders, serving as a liaison between the CEO and third parties e.g., Board members, various departments, partners, investors, and other key individuals or organisations. * Plan and arrange detailed travel plans, itineraries and documentation for travel-related meetings, and accompany the CEO when requested. * May have supervisory accountabilities in planning, prioritising, and organising time and tasks to meet team deadlines. CHALLENGES OF THIS POSITION * Managing the CEO’s demanding schedule with numerous meetings, travel commitments, and deadlines. * Understanding the CEO's strategic objectives to the extent that tasks and commitments can be effectively aligned and prioritised amidst competing demands. * Maintaining confidentiality and discretion is crucial in this role to uphold trust and protect the company's interests. * Effective communication to accurately convey messages and manage stakeholders' expectations. * Liaison and communication coordination between the CEO and the Board, internal teams, external partners, investors, and board members. * A requirement for sound judgment and a thorough understanding of the CEO's preferences and priorities. * Supporting the CEO and coordinating with relevant stakeholders during times of crisis or high-pressure situations. * To excel in this role, the Assistant to the CEO should continuously seek opportunities for professional development and skill enhancement. THE IDEAL CANIDATE Qualifications: * Bachelor of Business Administration (Desirable) * First Line Management Programs Work Experience: * Approximately 10 years, in an executive support role, preferably supporting C-suite executives in a large, listed organisation. * Proactive, detail-oriented individual with exceptional organisational skills, business acumen and the ability to handle confidential information with discretion. * Exceptional written and verbal communication skills. * Proficient in the use of communication and collaboration tools. * Strong interpersonal skills and ability to foster effective relationships. * Cooperative and willing to work cross-functionally. * Strong planning, organising and integration skills, with proven ability to manage multiple projects and prioritise tasks effective.

Executive Assistant to the Executive Vice President, Chief Strategy and External Affairs Officer

$45 - $55/yr

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions. About the Role: This is more than a traditional Executive Assistant role — it’s a front-row seat to strategy, leadership, and enterprise-level decision-making. The Executive Assistant to the Executive Vice President, Chief Strategy and External Affairs Officer plays a critical role in enabling senior leadership and driving organizational effectiveness. This position is ideal for a seasoned, highly motivated professional who wants hands-on exposure across functions, enjoys partnering with senior leaders, and thrives in a dynamic, fast-moving environment. The ideal candidate is proactive, polished, and solution-oriented — someone who anticipates needs, builds trust quickly, and brings calm and clarity to complex, time-sensitive situations. You’ll work closely with executive leadership, internal teams, and external partners, making this a highly visible and impactful role. What You'll Do:* Manage complex and high-volume calendars for a Senior Executive and multiple Vice Presidents in a fast-paced environment * Serve as a trusted gatekeeper, managing communications and interactions with internal teams, external partners, and the public * Coordinate internal and external meetings, senior leadership sessions, and participation in industry conferences * Plan, organize, and support executive-level meetings, including agenda creation, materials preparation, logistics, and follow-up * Arrange and manage detailed domestic and international travel itineraries * Prepare, compile, and distribute executive-level presentations, communications, and materials * Process expense reports and manage invoices with accuracy and discretion * Lead or support events as needed, from planning through execution * Partner with Finance and Accounting to code invoices correctly against budgets, cost centers, and projects * Establish new vendors in the global procurement system (GEP) by gathering and validating required documentation * Utilize accounts payable systems (Catalyst) to ensure timely and accurate processing * Continuously look for opportunities to improve processes, increase efficiency, and support the broader organization What You'll Bring:* 10+ years of administrative experience, ideally supporting Senior Vice Presidents or equivalent executive leadership * Bachelor’s degree preferred * At least 3 years of experience supporting C-suite executives, with exposure to corporate operations, office management, travel coordination, expense reporting, and event planning * Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) * Experience with travel and expense management tools such as AMEX and Concur * Exceptional organizational skills and strong attention to detail * Proven ability to juggle multiple priorities and meet competing deadlines in a fast-paced environment * High level of professionalism, discretion, and confidentiality * Strong written and verbal communication skills * A proactive, analytical mindset with a passion for improving processes and challenging the status quo * Self-motivated, resourceful, and comfortable working independently or as part of a team * Curious, adaptable, and eager to learn across different areas of the business * A true “jack/jill-of-all-trades” who enjoys variety and new challenges The estimated hourly range for this position is $45 to $55 per hour plus bonus. Starting pay is dependent on multiple factors, such as skills, experience and work location, and is not typically at the top of the range. At Xylem we offer a competitive compensation package with a generous benefit package, including Medical, Dental, Vision plans, 401(k) with company contribution, paid time off, paid parental leave and tuition reimbursement.#LI-JO2 Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world. At Xylem, you'll not only contribute to solving water issues but also have the chance to make a difference through our paid Volunteer Program, Xylem Watermark. We prioritize our employees' well-being through inclusion and belonging as well as our Employee Resource Groups (ERG). Proud to be an Equal Employment Opportunity (including disability and veterans) and Affirmative Action workplace, Xylem fosters an inclusive environment free from discrimination or harassment. Please note that the information in this job description outlines the general nature of the position and is not an exhaustive list of duties. Xylem is dedicated to providing reasonable accommodations to enable all employees to perform their essential job functions. We reserve the right to modify this job description and assign additional duties as needed. Embrace the opportunity to be part of Xylem's transformative journey in shaping the future of water technology! #XylemCareers #GlobalImpact #WaterInnovation

Executive Assistant to Chief Operations Officer

Executive Assistant to the Chief Executive Officer

From $26/yr

About the opportunity We have an exciting opportunity to join the N26 Executive Office as Executive Assistant to our Chief Executive Officer (CEO). At N26, our team of Executive Assistants provide high-level management support, clerical and business assistance, plus direction and guidance to support in the achievement of strategic priorities and business goals and objectives. This opportunity will allow you to see what the daily life of

Executive Assistant to the Chief Executive Officer

About the opportunity We have an exciting opportunity to join the N26 Executive Office as Executive Assistant to our Chief Executive Officer (CEO). At N26, our team of Executive Assistants provide high-level management support, clerical and business assistance, plus direction and guidance to support in the achievement of strategic priorities and business goals and objectives. This opportunity will allow you to see what the daily life of

Executive Assistant to the Chief Executive Officer

About the opportunity We have an exciting opportunity to join the N26 Executive Office as Executive Assistant to our Chief Executive Officer (CEO). At N26, our team of Executive Assistants provide high-level management support, clerical and business assistance, plus direction and guidance to support in the achievement of strategic priorities and business goals and objectives. This opportunity will allow you to see what the daily life of

Executive Assistant to the Chief Executive Officer

About the opportunity We have an exciting opportunity to join the N26 Executive Office as Executive Assistant to our Chief Executive Officer (CEO). At N26, our team of Executive Assistants provide high-level management support, clerical and business assistance, plus direction and guidance to support in the achievement of strategic priorities and business goals and objectives. This opportunity will allow you to see what the daily life of