Personal Assistant / PRO
We are looking for a highly organised, proactive, and adaptable Personal Assistant / PRO to support the setup and day-to-day operations of our new Dubai office. This role is perfect for someone who thrives in a fast-paced, high-pressure environment and is confident in taking ownership of a broad range of responsibilities—from managing administrative processes to supporting senior executives and liaising with external stakeholders. You will play a key role in ensuring the smooth and efficient launch of our new office and the continued organisation and effectiveness of our team. Key Responsibilities: • Assist with the end-to-end setup of the Dubai office, including suppliers, utilities, equipment, and services. • Coordinate with vendors, contractors, and internal stakeholders to ensure timely execution of setup tasks. • Source and manage office supplies and furniture. • Support with high-level communications and follow-ups where needed. • Maintain an organised and systematic filing system (digital and physical) for office and employee records. • Handle incoming and outgoing correspondence, ensuring timely responses and clear documentation. • Manage employee records and ensure documentation is complete and compliant with local regulations. • Assist with onboarding processes for new hires, including preparation of documentation and induction materials. • Represent the company professionally when speaking with clients or guests. • Ensure the office remains tidy, well-organised, and compliant with company standards. • Take initiative to improve systems and workflows where appropriate. • Language: Fluent in English (C1 minimum in both, verbal and written) French language is a plus. • Experience: Minimum 2 years in an administrative / Public Relations role. • Strong personality with the confidence to manage multiple stakeholders. • High attention to detail and excellent organisational skills. • Ability to work independently and remain calm under pressure. • Comfortable in a fast-moving environment and able to adapt to evolving needs. • Proficient in MS Office Suite, Google Workspace, and digital filing systems. • Familiarity with Dubai employment laws or administrative processes. • Experience supporting office launches or new site setups is a strong plus. Why Work With Us? At Médetone, we are committed to creating a dynamic, innovative workplace where every team member has the opportunity to make a real impact. You’ll be joining a growing company that’s at the forefront of healthcare innovation, with the chance to contribute to exciting projects that are transforming patient care. What We Offer • Access to cutting-edge technology and tools to support your work • Competitive Salary • A Collaborative and Inclusive Team Culture • Pension scheme • Employee discounts on our healthcare products • Opportunities for personal and professional development within a forward-thinking company